Project Information

Bid Title

2026 Labor, Materials and Equipment

Issuing Agency

Hancock County

Location

Indiana

Published Date

Nov 14, 2025

Closing Date

Dec 16, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	2026 Labor, Materials and Equipment
Category:	County Highway Dept.
Status:	Open

Description: Notice is hereby given that the Board of Commissioners of Hancock County will receive sealed bids at the Courthouse Annex, 111 American Legion Place, Commissioners Court, Suite 101, Greenfield, Indiana, for supplies and materials as listed below to be furnished as required during calendar year 2026, and contracts may be renewed any number of times, with the agreement of the purchasing agency and the supplier/contractor. Bids will be evaluated based upon inspection, testing, quality, workmanship, delivery and suitability for particular purpose. Sealed bids will be publicly opened at 8:00 a.m. on the 16th day of December 2025 in the Commissioners’ Court, Suite 101, Courthouse Annex, 111 American Legion Place, Greenfield, Indiana. CATEGORY A – Maintenance Materials A1. Aggregates (Various Sizes & Types) A2. Liquid Asphalt A3. Asphalt Pavement Materials CATEGORY B – Supplies & Equipment B1. Gasoline, Diesel Fuel B2. Equipment B3. TriAxle Dump Truck Rental B4. Small Equipment Rental B5. Tree Removal B6. Concrete CATEGORY C – Pipe Materials Specifications will be available November 14th, 2025 at the Hancock County Highway office 921 W. Osage Ave., Greenfield, Indiana. Bids shall be itemized on Indiana State Board of Accounts Form #96. No bid bond is required. Additional bid requirements are contained within the specifications. The bid documents are also at the Hancock County Website. https://www.hancockin.gov/248/Highway-Department Contracts will be let as part or whole to the lowest responsible bidder upon affidavit of noncollusion, which must be submitted with bids and upon failure to submit such affidavit, such bid will be rejected. The bid will be awarded to the lowest responsible and responsive bidder except that Hancock County Commissioners retains the right to reject any/all bids when it is in the best interest of the county. Publication Date/Time: 11/14/2025 8:00 AM Closing Date/Time: 12/16/2025 8:00 AM Related Documents: 2026 ANNUAL BID

Attachment Preview

BID PROPOSAL AND SPECIFICATIONS

FOR

2026 LABOR, MATERIALS, & EQUIPMENT

THE BOARD OF COUNTY COMMISSIONERS

HANCOCK COUNTY, INDIANA

BOARD OF COMMISSIONERS

BILL SPALDING

GARY MCDANIEL

JEANNINE GRAY

AUDITOR

DEBRA CARNES

ENGINEER

GARY POOL, P.E.

NOTICE TO BIDDERS

Notice is hereby given that the Board of Commissioners of Hancock County will receive sealed

bids at the Courthouse Annex, 111 American Legion Place, Commissioners Court, Suite 101, Greenfield,

Indiana, for supplies and materials as listed below to be furnished as required during calendar year 2026,

and contracts may be renewed any number of times, with the agreement of the purchasing agency and the

supplier/contractor. Bids will be evaluated based upon inspection, testing, quality, workmanship, delivery

and suitability for particular purpose.

Sealed bids will be publicly opened at 8:00 a.m. on the 16th day of December 2025 in the

Commissioners’ Court, Suite 101, Courthouse Annex, 111 American Legion Place, Greenfield, Indiana.

CATEGORY A – Maintenance Materials

A1. Aggregates (Various Sizes & Types)

A2. Liquid Asphalt

A3. Asphalt Pavement Materials

CATEGORY B – Supplies & Equipment

B1. Gasoline, Diesel Fuel

B2. Equipment

B3. TriAxle Dump Truck Rental

B4. Small Equipment Rental

B5. Tree Removal

B6. Concrete

CATEGORY C – Pipe Materials

Specifications will be available November 14th, 2025 at the Hancock County Highway office 921

W. Osage Ave., Greenfield, Indiana. Bids shall be itemized on Indiana State Board of Accounts Form

#96. No bid bond is required. Additional bid requirements are contained within the specifications. The

bid documents are also at the Hancock County Website.

https://www.hancockin.gov/248/Highway-Department

Contracts will be let as part or whole to the lowest responsible bidder upon affidavit of non-

collusion, which must be submitted with bids and upon failure to submit such affidavit, such bid will be

rejected.

The bid will be awarded to the lowest responsible and responsive bidder except that Hancock

County Commissioners retains the right to reject any/all bids when it is in the best interest of the county.

Debra Carnes

Hancock County Auditor

Nov 13 & 20, 2025

2

HANCOCK COUNTY

111 American Legion Place

Greenfield, IN 46140

2026 ANNUAL SUPPLIES BID DOCUMENTS

Dated November 2025

GENERAL CONDITIONS FOR LABOR, MATERIAL AND EQUIPMENT FOR HANCOCK

COUNTY.

A. All bids shall be itemized on Indiana State Board of Accounts Form 96. Be sure to sign Form 96

in the required sections.

B. The bidders shall itemize all types and/or sizes of material bid on the designated form indicating

both category and item number and the company name shall also appear on the unit price page of

the bid.

C. All bids shall be on a unit price basis.

D. Any bidder may bid on any or all items which are listed in this bid request.

E. All bid sheets shall be submitted in duplicate (those pages showing the price lists).

F. No bid bonds will be required.

G. A certificate of liability insurance and a certificate of Workers Compensation insurance is required

for all individuals bidding on labor. Contractors bidding on labor shall, prior to commencing

work, furnish Hancock County a certificate of insurance showing Hancock County Board of

Commissioners as an additional insured on a liability policy with a minimum amount of

$1,000,000.00. This additional insured insurance pertains only to work performed for Hancock

County by the Contractor.

For all equipment and labor bids, the Contractor shall indemnify and hold Hancock County

harmless from all damages and losses. This indemnification shall extend to claims resulting from

the performance of the contractor and shall apply only to the extent that the claim or loss is caused

in whole or in part by any negligent act or omission of the contractor.

H. All items are subject to “General Conditions” specifications. All material shall conform to the

most current edition of the Indiana Department of Transportation Standard Specifications, unless

otherwise stated.

I. The Hancock County Board of Commissioners reserve the right to accept more than one bidder, as

stipulated by law, or reject any or all bids, or any part thereof. The Board of County

Commissioners also reserves the right to accept bids on a line item basis and those they deem to

be in the best interest of Hancock County.

J. These bids shall include all departments within Hancock County government. This would include

the Highway, Sheriff’s department, Surveyor’s office, etc.

3

INDEX OF CATEGORY AND ITEMS

Category A – Maintenance Materials

Page

A1 Aggregates

5

A2. Liquid Asphalt

6

A3 Asphalt Pavement Materials

7

Category B – Supplies & Equipment

B1 Gasoline, Diesel Fuel

9

B2 Large Equipment Rental

11

B3 Tri Axle Dump Truck

14

B4 Small Equipment Rental

15

B5 Item B5 – Tree Removal

17

B6 Concrete

18

Category C – Pipe Materials

19

4

Category A – MAINTENANCE MATERIALS

All materials supplied to the Hancock County Highway Department shall meet the minimum

requirements of the Indiana Department of Transportation’s Standard Specifications 2026

(hereafter abbreviated INDOT Std. Specs) as applicable or be a good commercial grade of where

the INDOT Std. Specs are not particularly applicable.

Item A1 – Aggregates

Suppliers shall bid per INDOT Std. Spec grade, size or type. Only those grades which will

be supplied in quantity should be bid. Also include a bid price for “B” Borrow with a ½” nominal

size or larger, if available.

Section 1. Per ton loaded on County truck at vendor’s plant.

Section 2. F.O.B. County Storage at 921 Osage St (20+ ton an order 1 week lead).

Quantity: Total 2022 crushed stone and gravel purchases are estimated as:

(a) 20,000 Tons or less of various grades of crushed stone.

(b) 15,000 Tons or less of gravel and sand.

Measurement and payment: Scale weigh tickets must be furnished in sufficient quantity to ensure

that the Supplier and County receive one signed ticket for each load of material delivered. An

invoice with signed weight tickets for all material purchased shall be filed with the Highway

Department by the 1st or 16th of the month, a check will be cut within 4 weeks, except in

December when payment will be within 5 weeks.

ITEM #

1

2

3

4

5

6

7

8

9

10

11

12

Item Description

Course Agg. #2

Course Agg. #4

Course Agg. #8

Course Agg. #9

Course Agg. #11

Course Agg. #12

Dense Agg. #53

Dense Agg. #73

Revetment Rip Rap

Rip Rap Class 1

Structural Backfill (904.05)

Fine Aggregate S&I

Cost Sec. 1 (ton) Cost Sec. 2 (ton)

5

Commodity Codes

• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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