Project Information

Bid Title

RFQ FOR TOWN OF APEX JENKS SUBSTATION DESIGN

Issuing Agency

Town of Apex

Location

North Carolina

Published Date

May 8, 2026

Closing Date

Jun 11, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	RFQ FOR TOWN OF APEX JENKS SUBSTATION DESIGN
Category:	Utilities Engineering
Status:	Open

Description: The Town of Apex Electric Department is conducting a qualification-based selection process for engineering services for a new substation.  Interested engineering firms are invited to submit a Statement of Qualifications (SOQ) package for consideration no later than 12:00 PM on June 11 th , 2026. The proposed substation will consist of a 230kV-24kV, 40 MVA transformer supplying three feeders from a 2,000A bus system with provisions for another three feeders and transformer in the future. Publication Date/Time: 5/7/2026 1:45 PM Closing Date/Time: 6/11/2026 12:00 PM Contact Person: Brad Holland brad.holland@apexnc.org Miscellaneous: All questions related to the RFQ shall be via email to brad.holland@apexnc.org from the identified contact person. The deadline for questions is 4:00 PM on May 28th, 2026. Related Documents: Jenks Substation Design RFQ May26

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ELECTRIC UTILITIES DEPARTMENT

Request for Qualifications

Jenks Substation Design

May 7th, 2026

Introduction

The Town of Apex Electric Department is conducting a qualification-based selection process for

engineering services for a new substation. Interested engineering firms are invited to submit a

Statement of Qualifications (SOQ) package for consideration no later than 12:00 PM on June 11th,

2026.

Project Description

The Town of Apex has a need to increase the capacity of its power system on western side of the

service territory near US Highway 64 to accommodate planned growth in the area with a new

230kV substation. The proposed substation will consist of a 230kV-24kV, 40 MVA transformer

supplying three feeders from a 2,000A bus system with provisions for another three feeders and

transformer in the future. Refer to the preliminary single line. Land for the new substation has been

procured and the transformer has been ordered and is scheduled for delivery in the first quarter of

2028.

This project is to provide the design and engineering calculations as well as the construction

documents, bid packages, and substation drawings required to construct and commission the

substation. This includes all required protection, controls, and metering systems as well as design

and procurement of a prefabricated control house and 48V DC battery control systems and

240/120V station power. The bus support structure shall be a lattice style support structure with

the bus work arranged to match other town substation configurations. Exit feeders are to be fed by

600A reclosers (GW Vipers or Eaton Nova TS) through 576 KVA regulators (GE VR 1 or

Eaton/Cooper Quickstep). The project may include the design or layout for all or portions of the exit

feeders’ (circuit) routes. This includes load-based layout of the distribution transformers, highway

crossing, and development of tie points and loop schemes for the circuit and between circuits.

Scope of Work

The following scope of work is currently envisioned for this project. The intent is to award the

entire scope to one qualified firm or team of firms; however, the town reserves the right to contract

separately for any portion of the project. This may include issuing a subsequent RFQ for certain

tasks or assignments of tasks to the town’s on-call engineering firms.

Design Phase

•

Conduct necessary surveys of the substation site and exit feeder routes.

•

Grading determinations, plats, easement maps, etc.

•

Construction plans and technical specifications preparation

TOWN OF APEX

The Peak of Good Living

PO Box 250 Apex, NC 27502 | (919) 249-3400 | www.apexnc.org

ELECTRIC UTILITIES DEPARTMENT

•

Bidding and contract documents preparation utilizing the town’s standard documents

•

Final construction cost estimates

•

Any required environmental permits and regulatory approvals

•

Provide input to power wholesaler for point of delivery and transmissions studies if required

Bidding Assistance Phase

•

Advertise or assist in the advertising of the project for bids

•

Receive inquiries and issue clarifications and addenda as required

•

Conduct a pre-bid conference

•

Receive bids and conduct public bid opening (if required)

•

Provide a certified bid tabulation and make a recommendation of award

•

Attend factory acceptance tests as needed

Construction Administration & Observation Phase

•

Coordination and execution of the contract documents

•

Review of submittals and maintain logs

•

Negotiate and prepare change orders

•

Review/verify quantities and recommend approval of partial pay requests

•

Maintain red-lines, as-built drawings

•

Provide part-time observation during site preparation phase of construction

•

Provide part-time observation once structure and equipment installation begin

•

Oversee/witness relay testing and validation

•

Maintain weekly observation logs

•

Conduct monthly construction progress meetings

•

Conduct project closeout and submit all as-builts plans, and certifications

SOQ Requirements

The SOQ should follow the format outlined in this section. Submittals shall not exceed 10 pages

including the cover letter. Page count does not include cover page or dividing tabs if used. All pages

shall be 8.5” x 11”.

1. Cover Letter: A clear and concise introduction, which shall identify the firm’s primary

contact person for the SOQ, acknowledge receipt of any amendments to the RFQ, and summarize

why the town should select your firm for this project.

2. Firm Profile: Provide the following information:

a. Brief history of the firm,

b. Location and contact information for the firm’s corporate headquarters,

c. Location(s) and contact information for any branch office(s) that may be utilized for this

project,

d. Number of employees (overall and for each identified branch office),

TOWN OF APEX

The Peak of Good Living

PO Box 250 Apex, NC 27502 | (919) 249-3400 | www.apexnc.org

ELECTRIC UTILITIES DEPARTMENT

e.

Type of ownership and parent company, if applicable, and any pending ownership changes,

f.

Identify any claim or litigation involving the firm within the last five years, or provide a

statement that none exist

3. Project Understanding and Approach: A detailed narrative that demonstrates an

understanding of the town’s needs and describes how those needs will be met. Identify services

that are typically provided in-house by the firm’s local or North Carolina offices, services that are

available from the firm’s out-of-state offices, and services for which a sub- consultant would be

utilized.

4. Qualifications and Experience: At least four relevant projects completed by the firm. Include

the following information for each listed project:

a.

Project description,

b. Project start and completion dates (if ongoing, provide the current status and projected

completion date),

c.

Engineer’s estimated cost, bid cost, and final cost (an explanation to significant differences

in cost may be provided),

d. Scope of services provided by the consultant,

e. Sub-consultants utilized (if any),

f.

Summary of the similarities to this project, and

g. Name, title, email address, and phone number of Owner reference.

5. Project Team: Identify all personnel, including sub-consultants that will be directly involved

in the project. Provide a brief resume for each team member which includes office location, general

qualifications (education, professional registrations, certifications, etc.), years of experience (with

current firm and other firms), role for this project, and role for any projects listed in the

Qualifications and Experience section of the SOQ.

6. Project Management and QA/QC: Briefly describe the firm’s procedures and processes for

project management and quality assurance and quality control throughout all phases of a project.

Evaluation Criteria & Selection Process

SOQs will be evaluated based on the following criteria:

1. Firm experience and reputation

2. Project approach and understanding

3. Qualifications and experience of the personnel assigned to this project

4. Office location of project team members

TOWN OF APEX

The Peak of Good Living

PO Box 250 Apex, NC 27502 | (919) 249-3400 | www.apexnc.org

ELECTRIC UTILITIES DEPARTMENT

SOQs will be evaluated by a selection committee comprised of town staff. Following initial

evaluation of the SOQs, the committee may conduct interviews with top candidates.

Submittal Procedure

As soon as possible, please email brad.holland@apexnc.org to indicate your firm’s interest in the

project and intent to submit a SOQ. Include the firm’s name and the name and email address of the

main contact person for the SOQ.

All questions related to the RFQ shall be via email to brad.holland@apexnc.org from the identified

contact person. The deadline for questions is 4:00 PM on May 28th, 2026.

Submit the SOQ in pdf format via email to brad.holland@apexnc.org no later than 12:00 PM on June

11th, 2026. No hardcopy submittal of the SOQ is required. Please note that any additional

information or amendments to this RFQ will be posted to the town’s website. It is the responsibility

of the consultant to monitor the site accordingly.

The consultant shall bare full responsibility for all costs incurred in the development and submittal

of the SOQ, including costs associated with interviews. All submissions shall become the exclusive

property of the town of Apex and may be disclosed to third parties.

TOWN OF APEX

The Peak of Good Living

PO Box 250 Apex, NC 27502 | (919) 249-3400 | www.apexnc.org

Commodity Codes

• NAICS 237130Power and Communication Line and Related Structures Construction
• NAICS 541330Engineering Services
• NAICS 541511Custom Computer Programming Services

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