Project Information

Bid Title

RFQ Notice: Janitorial Services - Neilson Plaza and Transportation & Commerce Center

Issuing Agency

Township of East Brunswick

Location

New Jersey

Published Date

Mar 25, 2026

Closing Date

Apr 8, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	RFQ Notice: Janitorial Services - Neilson Plaza and Transportation & Commerce Center
Category:	Request for Quotes
Status:	Open

Publication Date/Time: 3/25/2026 12:00 PM Closing Date/Time: 4/8/2026 11:00 AM Related Documents: Request for Quotations - Janitorial Services (PDF Fillable)

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Township of East Brunswick

1 Civic Center Drive

East Brunswick, New Jersey 08816-1081

Phone: (732) 390-6850

Fax: (732) 238-8848

www.eastbrunswick.org

TOWNSHIP OF EAST BRUNSWICK

REQUEST FOR QUOTATIONS

***JANITORIAL SERVICES ***

NEILSON PLAZA AND TRANSPORTATION &

COMMERCE CENTER

____________________________________

QUOTE DEADLINE DATE: APRIL 8, 2026, 11:00 A.M.

FAIR AND OPEN PROCESS IN ACCORDANCE WITH

N.J.S.A. 19:44A-20.4 et seq.

ADVERTISED ON THE TOWNSHIP’S WEBSITE ON:

MARCH 25, 2026

Page 1 of 20

A. PROJECT BACKGROUND:

The Township of East Brunswick (“Township”) wishes to secure janitorial services at the Neilson

Parking Plaza and the Transportation and Commerce Center parking facilities.

Quotes must be received by the Township’s Designated Contact Person, via email, mail, or hand

delivery, by 11:00 a.m. prevailing time on April 8, 2026. Quotes received after 11:00 a.m. on the

Deadline Date will not be considered.

Designated Contact Person:

Email: tlawful@eastbrunswick.org

Tamar Lawful, Municipal Clerk

Township of East Brunswick

1 Jean Walling Civic Center Drive

East Brunswick, NJ 08816-1081

It is the Contractor’s obligation to examine and familiarize themselves with all the requirements

of this Request for Quotation prior to submitting a proposal.

B. SCOPE OF WORK:

The Township is issuing this request for quotation via a fair and open process in accordance with N.J.S.A.

19:44A-20.4 et seq.

Location: Neilson Parking Plaza [Parking Utility] – 7 days a week

7 Tower Center Boulevard

• Dust seats, counters, and ledges nightly

• Shake out area carpets and vacuum nightly

• Sweep, wash, rinse, and dry lobby, elevator, and bathroom floors nightly

• Wax floors – first Friday or Saturday of each month (after 10:00 p.m.)

• Strip old wax from floor in January, March, June, and September, with prior notification

to the Parking Utility Supervisor

• Wipe down edge trim to remove debris

• All windows are to be cleaned inside and out every Tuesday

• All glass doors that provide ingress and egress are to be cleaned nightly

• Elevator walls and doors are to be cleaned and sanitized nightly with stainless steel

cleaner

• Stairwell is to be walked from bottom to top, and all debris picked up and swept nightly

• Base of stairwell is to be washed and deodorized nightly

• Water fountain must be cleaned and sanitized nightly

• Restrooms to be maintained twice a day as follows:

o Once daily between 10:30 a.m. and 11:30 a.m. and again nightly after

9:00 p.m.

o Clean toilets and urinals inside and outside

o Clean mirrors, sinks, and counters

o Sweep, wash, rinse, and dry floors nightly

o Clean partitions with proper cleaners nightly

o Collect garbage

Page 2 of 20

Location: Transportation and Commerce Center [Parking Utility] – Monday through Friday

551 Old Bridge Turnpike

• Dust seats, counters, ledges, and furniture in the lobby and parking office nightly

• Shake out area carpets and vacuum nightly

• Sweep, wash, rinse, and dry lobby, elevator, and bathroom floors nightly

• Maintain lobby and office Terrazzo floors

• March and September – strip old wax from floor and reseal, with prior notification to the Parking

Utility Supervisor.

• Wipe down edge trim to remove mop debris

• All lobby windows are to be cleaned inside and out every Monday (do not touch decals)

• All glass doors that provide ingress and egress are to be cleaned nightly

• Elevator steel walls and doors are to be cleaned and sanitized nightly with stainless steel cleaner

and glass cleaner

• Clean and sanitize the water fountain nightly

• Restrooms to be maintained twice a day as follows:

o Once daily between 10:30 a.m. and 11:30 a.m. and again nightly after 9:00 p.m.

o Clean all toilets and urinals inside and outside

o Clean mirrors, sinks, and counters

o Sweep, wash, rinse, and dry floors nightly

o Clean partitions with stainless steel cleaner nightly

o Collect garbage

ADDITIONAL INFORMATION

1. Payment to Other Parties. The Contractor shall not obligate the Township to make any payments

to another party, nor make any promises or representations to another party for, or on behalf of the

Township, without prior written approval of the Parking Supervisor or his authorized

representative.

2. Provision of Labor, Tools, and Equipment. The Contractor agrees to furnish and pay all

necessary expenses for all labor, tools, and equipment in connection with providing Janitorial

Services pursuant to this contract.

3. Equipment and Supplies. Contractor is responsible for providing, maintaining, and transporting

all equipment and supplies in connection with rides in a safe manner in compliance with all Local,

State, and Federal rules and regulations.

4. Personnel. Contractor shall provide qualified employees to perform work required to comply

with the contractual agreement. All Contractor employees shall dress in clothing that clearly states

they are employees of the Contractor. Smoking, vaping, and consumption of alcohol are not

permitted on Township property. The contractor will ensure that all employees will refrain from

these activities while on Township property, and any violator may be removed from the facility

and face legal charges deemed appropriate by local law enforcement. The contractor must supply

at least one employee who is fluent in English and can communicate with other members of the

contractor’s crew.

Page 3 of 20

5. Supervision. The Township Parking Supervisor shall have final decision-making responsibility

and shall oversee all activities.

7. Accident and Hazard Prevention. Contractor shall exercise precaution at all times and adhere to

all Federal, State, and Local rules and regulations concerning “Janitorial Services” to maintain a

safe environment for all employees and commuters. The Contractor is responsible for paying for

any damages caused to public property resulting from “Janitorial Services.”

8. Termination of Contract. The Township has cause to terminate its contract for janitorial services

if the Contractor fails to perform its obligations under the terms of this contract in a timely and

proper manner.

9. Payment for Services. Contractor shall submit an invoice and will be paid in the following

manner:

a. Upon satisfactory performance of services, the Contractor shall be paid in full following the

complete execution of services required.

b. Invoice must include all fees for supplies, equipment, and personnel and be net of all discounts

and penalties assigned or incurred by the Township.

c. Invoice must be submitted to the Parking Supervisor and shall be paid within 30 days of

completion of the event and accurate submittal of paperwork, whichever is later.

C. QUALIFICATIONS:

1. Contractor shall meet all Federal, State, and Local certifications and requirements to provide

equipment and personnel for “janitorial services.” All requirements of the Joint Insurance Fund

shall be adhered to as required, including, but not limited to, a Hold Harmless Agreement and proof

of insurance.

2. Contractor shall have a minimum of five (5) years of experience in the “Janitorial Services” field

and provide documentation indicating this experience.

3. Contractor must have 100% accident-free history in “Janitorial Services” during the past five (5)

years and provide documentation indicating this safety record.

4. Contractor must have a 100% performance rating in honoring contracts for events during the past

five (5) years and shall provide documentation indicating the successful completion of all events

during this time period.

5. Contractor shall provide references within the past two (2) years.

Page 4 of 20

D. FAIR AND OPEN CRITERIA:

STANDARDIZED SUBMISSION REQUIREMENTS & SELECTION CRITERIA

1. The solicitation of qualifications for any contract to be determined in excess of $17,500, and for

which a bid solicitation shall not be required under the Local Public Contracts Law shall be

advertised by the Township on the Township website at least ten (10) days prior to the date set for

the receipt of said quote. The published notice shall set forth a description of the requested goods

or services, the time, date and place that proposals must be submitted, the contact information for

obtaining a proposal document, and a statement that the proposals are being solicited through the

fair and open process, in accordance with N.J.S.A. 19:44A-20.4 et seq.

2. The Township shall review the responses to the request for quotes and appoint or award a contract

to a business entity for the goods or services advertised subsequent to such review. Contracts

awarded under this process shall be publicly announced and awarded. The resolution awarding the

contract shall state that the contract was awarded after a fair and open process and shall state the

number of responses received.

3. Contracts subject to the fair and open process delineated herein are subject to additional

Requirements and any other applicable laws including, but not limited to, the Local Public

Contracts Law.

E. SELECTION CRITERIA:

Quotations will be evaluated on the basis of the most advantageous, price and other factors considered. The

evaluation will consider:

a. Experience, technical expertise, professional execution and reputation in the field;

b. Knowledge of the Township of East Brunswick and the subject matter to be addressed under the

contract;

c. Availability to accommodate any required meetings of the Township and the ability to work well

with the Township;

d. Compensation proposal;

e. Other factors if demonstrated to be in the best interest of the Township of East Brunswick;

F. INSURANCE REQUIREMENTS:

1. Indemnification

The contractor agrees to indemnify and save harmless the Township, its officers, agents and employees,

hereinafter referred to as indemnitees, from all suits, including attorney’s fees and costs of litigation,

actions, loss damage, expense, cost of claims, of any character or on account of any act, claim or amount

arising or recovered under Worker’s Compensation law, or arising out of failure of the Contractor or those

acting under Contractor to conform to any statutes, ordinances, regulations, law or court decree. It is the

intent of the parties to this contract that the indemnities shall, in all instances, except for loss or damage

resulting from the sole negligence of the indemnitee, be indemnified against all liability, loss or damage of

any nature whatsoever.

Page 5 of 20

Commodity Codes

• NAICS 561720Janitorial Services

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