Project Information

Bid Title

IFB-DCH-C3099A-26 ASPHALT SERVICES PARKING LOT CRACK FILLING, SEAL COATING & STRIPING

Issuing Agency

Housing Authority of the County of DeKalb

Location

Illinois

Published Date

Jan 24, 2026

Closing Date

Feb 25, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

IFB-DCH-C3099A-26
ASPHALT SERVICES
PARKING LOT CRACK FILLING,
SEAL COATING & STRIPING

Attachment Preview

REQUEST FOR PROPOSAL (IFB) NO. DCH-C30989A-26

Asphalt Services – Parking Lot Crack Filling, Seal Coating & Striping

INVITATION FOR BID (IFB)

IFB-DCH-C3099A-26

ASPHALT SERVICES

PARKING LOT CRACK FILLING,

SEAL COATING & STRIPING

Housing Authority of the County of DeKalb

310 N 6th Street

DeKalb IL 60115

JANUARY 23, 2026

HOUSING AUTHORITY OF THE COUNTY OF DEKALB (HACD)

Page 1

REQUEST FOR PROPOSAL (IFB) NO. DCH-C30989A-26

Asphalt Services – Parking Lot Crack Filling, Seal Coating & Striping

Section

1.0

2.0

3.0

3.1

3.1.12

3.3.6

3.4

3.5

4.0

5.0

5.1

5.2

5.3

5.4

5.5

5.6

IFB Document

Table of Contents

Description

[Table No. 1]

Page

Introduction

3

RFP Information at a Glance

3

HACD’S Reservation of Rights

4

Scope of Work/Technical Specifications

4

Proposal Format

12

Tabbed Proposal Submittal

13

Proposal Submittal Binding Method

14

Davis Bacon Wage

16

Proposal Submission

18

Proposer's Responsibilities--Contact With the HACD

19

Proposal Evaluation

21

Contract Award

21

Contract Award Procedure

21

Contract Conditions

21

Contract Period

22

Licensing and Insurance Requirements

22

Right to Negotiate Fees

23

Contract Services Standards

23

Proposal Sheet-(Contractor to place in Seal Envelope with Attachment A 25-27

Attachments A- J

28

HOUSING AUTHORITY OF THE COUNTY OF DEKALB (HACD)

Page 2

REQUEST FOR PROPOSAL (IFB) NO. DCH-C30989A-26

Asphalt Services – Parking Lot Crack Filling, Seal Coating & Striping

INTRODUCTION

The Housing Authority of the County of DeKalb (hereinafter, “HACD”) is a public entity that

was formed in 1946 to provide federally subsidized housing and housing assistance to low-

income families, within the County of DeKalb. The HACD is headed by an Executive

Director (ED) and is governed by a five-person board of commissioners and is subject to the

requirements of Title 24 of the Code of Federal Regulations (hereinafter, “CFR”) and the

HACD’s procurement policy. Owner’s Contacting Officer (CO) for the work is its Capital

Projects, Contracts & Procurement Manager.

Currently, the HACD owns and/or manages: multi-family apartment complexes totaling 391

units, and administrates a total of 611 Section 8 Housing Choice Vouchers (for a total of

1,002). The HACD currently has approximately 23 employees.

In keeping with its mandate to provide efficient and effective services, the HACD is now

soliciting proposals from qualified, licensed and insured entities to provide the above

noted services to the HACD. All proposals submitted in response to this solicitation must

conform to all of the requirements and specifications outlined within this document and

any designated attachments in its entirety.

IFB INFORMATION AT A GLANCE

[Table No. 2]

HOUSING AUTHORITY OF THE COUNTY OF DEKALB (HACD)

Page 3

REQUEST FOR PROPOSAL (IFB) NO. DCH-C30989A-26

Asphalt Services – Parking Lot Crack Filling, Seal Coating & Striping

HACD CONTACT PERSON

Randy J. Bourdages

Capital Projects, Contracts & Procurement Manager

Telephone [815-758-2692 x.122]

Cell Phone [815-739-0010]

rbourdages@dekcohousing.com

HOW TO OBTAIN THE RFP DOCUMENTS 1. Access www.dekcohousing.com.

ON THE APPLICABLE INTERNET SITE

2. Click on Procurement on the top of the

webpage.

PRE-PROPOSAL CONFERENCE

Proposers are welcome to visit the sites at

their convenience.

HOW TO FULLY RESPOND TO THIS RFP 3. As instructed within Section 3.0 of the RFP

BY SUBMITTING A PROPOSAL

document, submit 1 copy of your "hard copy"

proposal to the HACD Central office.

PROPOSAL

DEADLINE

SUBMITAL

RETURN

& Wednesday, February 25, 2026, 2:00 p.m.

The Housing Authority of the County of DeKalb

310 N. 6th Street, DeKalb, IL 60115

The proposal must be received in-hand and

time-stamped by the HACD by no later than 2:00

PM on this date.

HOUSING AUTHORITY OF THE COUNTY OF DEKALB (HACD)

Page 4

REQUEST FOR PROPOSAL (IFB) NO. DCH-C30989A-26

Asphalt Services – Parking Lot Crack Filling, Seal Coating & Striping

1.0 HACD’S RESERVATION OF RIGHTS:

1.1 The HACD reserves the right to reject any or all proposals, to waive any

informality in the RFP process, or to terminate the RFP process at any time, if

deemed by the HACD to be in its best interests.

1.2 The HACD reserves the right not to award a contract pursuant to this RFP.

1.3 The HACD reserves the right to terminate a contract awarded pursuant to this

RFP, at any time for its convenience upon 10 days written notice to the

successful proposer(s).

1.4 The HACD reserves the right to determine the days, hours and locations that

the successful proposer(s) shall provide the services called for in this RFP.

1.5 The HACD reserves the right to retain all proposals submitted and not permit

withdrawal for a period of 60 days subsequent to the deadline for receiving

proposals without the written consent of the HACD Contracting Officer (CO).

1.6 The HACD reserves the right to negotiate the fees proposed by the proposer

entity.

1.7 The HACD reserves the right to reject and not consider any proposal that does

not meet the requirements of this RFP, including but not necessarily limited

to incomplete proposals and/or proposals offering alternate or non-requested

services.

1.8 The HACD shall have no obligation to compensate any proposer for any costs

incurred in responding to this RFP.

1.9 The HACD shall reserve the right to at any time during the RFP or contract

process to prohibit any further participation by a proposer or reject any

proposal submitted that does not conform to any of the requirements detailed

herein.

2.0 SCOPE OF WORK (SOW)/TECHNICAL SPECIFICATIONS (T/S): The HACD is seeking

proposals from qualified, licensed and bonded entities to provide the following

detailed services:

Contractor to provide Parking Lot maintenance to include crack filling services, seal

coating and striping of parking lots and driveways at HACD sites as outlined in this

specification. (Table 3) There may need some asphalt patching as well. The

contractor shall furnish all personnel, parts, materials,

HOUSING AUTHORITY OF THE COUNTY OF DEKALB (HACD)

Page 5

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 238990All Other Specialty Trade Contractors

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