Dilution Control Cleaning System

Project Information

Bid Title: Dilution Control Cleaning System
Issuing Agency: Birdville Independent School District
Location: Texas
Published Date: Apr 2, 2026
Closing Date: Apr 23, 2026
Government Level: State & Local
Status: Closed
Ref. #: 018-26
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Project Description: Bid Information

Type Request for Competitive Sealed Proposals

Status Issued

Number 018-26 (Dilution Control Cleaning System)

Issue Date & Time 4/2/2026 12:50:57 PM (CT)

Close Date & Time 4/23/2026 02:00:00 PM (CT)

Question Cut Off Date 4/20/2026 12:00:00 AM (CT)

Notes
PURPOSE

In compliance with federal, state, and local purchasing requirements, Birdville Independent School District (BISD) is soliciting competitive sealed proposals for the supply, installation, and support of a standardized chemical dilution system to support custodial and maintenance operations across district facilities.
The proposed solution shall include the Envirox Absolute Cleaning System YGR Trio Dispensers, H2Orange2 Hyper Concentrate cleaning chemical (or approved equivalent), full system installation, removal and disposal of existing equipment, and training for district personnel. Approved equivalents must utilize a single, multi-purpose cleaning chemical capable of performing all required custodial cleaning applications. Systems requiring multiple chemicals to achieve comparable results will not be considered. The dispensing system must be intuitive and easy to operate, providing consistent and accurate dilution control with minimal training required, comparable in functionality and simplicity to the YGR Trio dispenser.
Supporting literature has been provided for review regarding chemical composition and usage.
Based on 2024–2025 expenditures and cost analysis, the estimated annual contract value is $128,885.25.

DISTRICT OVERVIEW AND PROJECT SCOPE

Birdville Independent School District (BISD) is seeking a vendor to provide, install, and support a standardized chemical dispensing system across multiple district facilities. The District currently operates nineteen (19) elementary schools, seven (7) middle schools, and four (4) high schools, as well as multiple administrative and support facilities located throughout the district, all of which are be included in this project.
The scope of work includes the provision of equipment, initial chemical supply, installation, removal of existing systems, staff training, and ongoing supply and support services.
Estimated deployment includes approximately 143 dispensing units distributed across campuses, administrative, and support facilities. Final quantities and placement will be coordinated with the District’s Facilities Maintenance Department.

SCOPE OF WORK
The awarded vendor shall provide complete implementation services, including:Furnishing and installation of all dispensing units

Removal and proper disposal of existing systems

Delivery of initial chemical supply (one case per unit at installation)

Coordination with District staff to minimize operational disruption

On-site training for Facilities and Custodial staff, including system use, safety, dilution settings, and basic troubleshooting

PRICING REQUIREMENTS

Vendors shall provide pricing for the following components:

• Dispenser units (complete system, per unit)

• Initial chemical supply (delivered with installation)

• Installation and removal of existing systems (per unit, including labor and materials)

• Annual chemical supply program (cost per case, delivery terms, and any minimum order requirements)

IMPLEMENTATION SCHEDULE
The District anticipates project implementation to begin after June 1, 2026, with completion prior to the start of the 2026–2027 school year. Vendors shall provide a proposed schedule outlining product lead times, installation sequencing, and coordination approach to maintain safe and continuous operations.

CONTRACT TERM AND RENEWALS

This proposal shall be effective from June 1, 2026 through May 31, 2027. The District and Proposer may, upon mutual consent, extend the contract for two (2) additional one-year periods (not to exceed a total of 3 years) upon written request of the Proposer presented no later than forty-five (45) days prior to the expiration of the contract. The rates can be adjusted upward or downward based on the price change specifications on the anniversary date if agreeable to the district. If agreement cannot be reached, the contract is terminated at the end of the current contract period.

An additional ninety (90) day transitional period shall be added to the end of the contractual agreement if desired by the district. The contractual prices, terms and conditions shall remain in force during the transitional period.

PROPOSAL SUBMISSION

Late proposals will not be accepted. No verbal, telephonic, electronic mail or faxed responses will be considered. The preferred method of delivery is through the e-bid system; however, paper responses will be accepted in the Purchasing Department prior to the due date and time. To receive a paper version, please contact Purchasing via phone 817-547-5629 or by email bisd.purchasing@birdvilleschools.net.

Contact Information

Name Kelly Cruz - Buyer

Address 8555 Airport Fwy
North Richland Hills, TX 76180 USA

Phone (817) 547-5629

Fax (817) 547-5544

Email bisd.purchasing@birdvilleschools.net

Bid Documents

Document name Format

Bid Invitation
Acrobat / PDF BINVAVL 9175299

Bid Attachments

File Name Description File Size

13 items in 1 pages

April 2023 - BISD Standard Terms and Conditions.pdf
BISD Standard Terms and Conditions 270 KB 341259 6265538

fw9.pdf
Blank W-9 137 KB 341259 6265539

CIQ2021.pdf
Conflict of Interest Questionnaire 48 KB 341259 6265540

1295_With_Instructions and video help links.pdf
1295 Instructions with Video Links 2.06 MB 341259 6265543

2025-26 Instructional Calendar-approved022725.pdf
2025-2026 Instructional Calendar 364 KB 341259 6748289

Campus List 2025 - 2026.pdf
2025-2026 Campus List 122 KB 341259 6748288

To print a pdf version of the proposal document.pdf
Instructions for Printing a PDF Copy of the Proposal 251 KB 341259 6265546

Absolute YGR Trio Dispenser Literature.pdf
System Literature 2.01 MB 341259 7316386

H2Orange2 Hyper-Concentrate 112 Literature.pdf (please login to view this document) H2Orange2 Hyper-Concentrate 112 Literature 737 KB 341259 7316402

H2Orange2 Hyper-Concentrate 112 Efficacy.pdf (please login to view this document) H2Orange2 Hyper-Concentrate 112 Efficacy 176 KB 341259 7316400

H2Orange2 Hyper-Concentrate 112 Ingredients.pdf (please login to view this document) H2Orange2 Hyper-Concentrate 112 Ingredients 111 KB 341259 7316401

H2Orange2 Hyper-Concentrate 112 Safety Data Sheet.pdf (please login to view this document) H2Orange2 Hyper-Concentrate 112 Safety Data Sheet 128 KB 341259 7316403

H2Orange2 Hyper-Concentrate 112 Wall Charts.pdf (please login to view this document) H2Orange2 Hyper-Concentrate 112 Wall Charts 82 KB 341259 7316404
Commodity Codes: NAICS 561720Janitorial Services
NAICS 561790Other Services to Buildings and Dwellings

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Type	Request for Competitive Sealed Proposals
Status	Issued
Number	018-26 (Dilution Control Cleaning System)
Issue Date & Time	4/2/2026 12:50:57 PM (CT)
Close Date & Time	4/23/2026 02:00:00 PM (CT)
Question Cut Off Date	4/20/2026 12:00:00 AM (CT)
Notes	PURPOSE In compliance with federal, state, and local purchasing requirements, Birdville Independent School District (BISD) is soliciting competitive sealed proposals for the supply, installation, and support of a standardized chemical dilution system to support custodial and maintenance operations across district facilities. The proposed solution shall include the Envirox Absolute Cleaning System YGR Trio Dispensers, H2Orange2 Hyper Concentrate cleaning chemical (or approved equivalent), full system installation, removal and disposal of existing equipment, and training for district personnel. Approved equivalents must utilize a single, multi-purpose cleaning chemical capable of performing all required custodial cleaning applications. Systems requiring multiple chemicals to achieve comparable results will not be considered. The dispensing system must be intuitive and easy to operate, providing consistent and accurate dilution control with minimal training required, comparable in functionality and simplicity to the YGR Trio dispenser. Supporting literature has been provided for review regarding chemical composition and usage. Based on 2024–2025 expenditures and cost analysis, the estimated annual contract value is $128,885.25. DISTRICT OVERVIEW AND PROJECT SCOPE Birdville Independent School District (BISD) is seeking a vendor to provide, install, and support a standardized chemical dispensing system across multiple district facilities. The District currently operates nineteen (19) elementary schools, seven (7) middle schools, and four (4) high schools, as well as multiple administrative and support facilities located throughout the district, all of which are be included in this project. The scope of work includes the provision of equipment, initial chemical supply, installation, removal of existing systems, staff training, and ongoing supply and support services. Estimated deployment includes approximately 143 dispensing units distributed across campuses, administrative, and support facilities. Final quantities and placement will be coordinated with the District’s Facilities Maintenance Department. SCOPE OF WORK The awarded vendor shall provide complete implementation services, including:Furnishing and installation of all dispensing units Removal and proper disposal of existing systems Delivery of initial chemical supply (one case per unit at installation) Coordination with District staff to minimize operational disruption On-site training for Facilities and Custodial staff, including system use, safety, dilution settings, and basic troubleshooting PRICING REQUIREMENTS Vendors shall provide pricing for the following components: • Dispenser units (complete system, per unit) • Initial chemical supply (delivered with installation) • Installation and removal of existing systems (per unit, including labor and materials) • Annual chemical supply program (cost per case, delivery terms, and any minimum order requirements) IMPLEMENTATION SCHEDULE The District anticipates project implementation to begin after June 1, 2026, with completion prior to the start of the 2026–2027 school year. Vendors shall provide a proposed schedule outlining product lead times, installation sequencing, and coordination approach to maintain safe and continuous operations. CONTRACT TERM AND RENEWALS This proposal shall be effective from June 1, 2026 through May 31, 2027. The District and Proposer may, upon mutual consent, extend the contract for two (2) additional one-year periods (not to exceed a total of 3 years) upon written request of the Proposer presented no later than forty-five (45) days prior to the expiration of the contract. The rates can be adjusted upward or downward based on the price change specifications on the anniversary date if agreeable to the district. If agreement cannot be reached, the contract is terminated at the end of the current contract period. An additional ninety (90) day transitional period shall be added to the end of the contractual agreement if desired by the district. The contractual prices, terms and conditions shall remain in force during the transitional period. PROPOSAL SUBMISSION Late proposals will not be accepted. No verbal, telephonic, electronic mail or faxed responses will be considered. The preferred method of delivery is through the e-bid system; however, paper responses will be accepted in the Purchasing Department prior to the due date and time. To receive a paper version, please contact Purchasing via phone 817-547-5629 or by email bisd.purchasing@birdvilleschools.net.

Name	Kelly Cruz - Buyer
Address	8555 Airport Fwy North Richland Hills, TX 76180 USA
Phone	(817) 547-5629
Fax	(817) 547-5544
Email	bisd.purchasing@birdvilleschools.net

Dilution Control Cleaning System

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