Project Information

Bid Title

TRUNKED RADIO NETWORK SUBSCRIBER EQUIPMENT

Issuing Agency

Erie County

Location

New York

Published Date

Apr 1, 2026

Closing Date

May 11, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Department	Title	Submission Deadline	Additional files
HOMELAND SECURITY & EMERGENCY SERVICES	TRUNKED RADIO NETWORK SUBSCRIBER EQUIPMENT	Monday, May 11, 2026	erie-county-subscriber-rfp-2026-019vf-compliance-matrix.xlsx , erie-county-subscriber-rfp-2026-019vf-cost-proposal-sheet.xlsx , addendum-1-2026-019vf.pdf , addendum-1-2-updated-timetable_0.pdf

Attachment Preview

ERIE COUNTY

REQUEST FOR PROPOSAL (RFP)

TO PROVIDE TRUNKED RADIO NETWORK

SUBSCRIBER EQUIPMENT

RFP#: 2026-019VF

February 6, 2026

DEPARTMENT OF HOMELAND SECURITY & EMERGENCY SERVICES

ERIE COUNTY PUBLIC SAFETY CAMPUS

45 ELM STREET

BUFFALO, NEW YORK 14203

COUNTY OF ERIE

REQUEST FOR PROPOSALS

Erie County, NY: Trunked Radio Network Subscriber Equipment Requirements – February 2026

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1. Project Introduction............................................................................................................ 5

1.1 Project Objective ......................................................................................................... 5

2. General Provisions .............................................................................................................. 5

2.1 Schedule of Events ....................................................................................................... 9

2.2 Evaluation, and Contract Award Process.........................................................................10

2.3 Oral Presentation........................................................................................................11

2.4 Submission Requirements ............................................................................................11

2.5 Compliance Matrix Instructions.....................................................................................12

2.6 Definition of Terms .....................................................................................................12

3. Respondent Experience......................................................................................................13

3.1 Firm Experience..........................................................................................................13

3.2 Team Experience and Qualifications ..............................................................................14

3.3 Product and Subcontractor Working Experience ..............................................................14

3.4 Financial Condition......................................................................................................14

4. General System and Contractor Requirements.......................................................................14

4.1 General Project Requirements ......................................................................................14

4.2 General Business Terms ...............................................................................................15

4.3 Project Management...................................................................................................15

4.4 Kick Off......................................................................................................................16

4.5 Project Milestones and Acceptance ...............................................................................17

4.6 Design Review Activities...............................................................................................18

4.7 Installation Planning ....................................................................................................18

4.8 Documentation...........................................................................................................18

4.8.1 Maintenance Documentation and Manuals..............................................................18

4.9 Training .....................................................................................................................19

5. ECTRN Technical Requirements............................................................................................20

5.1 Network Security ........................................................................................................20

5.2 Sustainability and Lifecycle...........................................................................................21

5.3 Standards Compliance .................................................................................................21

5.4 Backup Control Stations...............................................................................................21

5.5 Radio Subscriber Equipment .........................................................................................23

5.5.1 General Subscriber Device Requirements ................................................................23

Erie County, NY: Trunked Radio Network Subscriber Equipment Requirements – February 2026

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5.5.2 Subscriber Device Functions and Technical Specifications ..........................................24

5.5.3 Mobile Radio Requirements ..................................................................................25

5.5.4 Portable Radio Requirements ................................................................................27

5.5.5 High-Tier Subscriber Radios ...................................................................................28

5.5.6 Mid-Tier Subscriber Radio .....................................................................................29

5.5.7 Low-Tier Subscriber Radios....................................................................................30

5.5.8 Pagers ................................................................................................................31

5.5.9 Subscriber Programming Application and Features ...................................................31

5.5.10 Radio Management..............................................................................................32

5.5.11 IP Based Connectivity Requirements.......................................................................32

6. Acceptance Testing ............................................................................................................33

7. Warranty and On-Going Maintenance ..................................................................................34

7.1 Warranty Period and General Maintenance Criteria .........................................................34

7.2 General Maintenance and Support Requirements............................................................35

7.3 Software and Firmware Support....................................................................................35

7.4 Technical and On-Call Support ......................................................................................36

7.4.1 Technical and On-Call Support Service.....................................................................36

7.5 Preventative Maintenance ...........................................................................................36

7.6 Spare Equipment ........................................................................................................37

8. Technical Response/Work Plan Description Instructions ..........................................................37

8.1 ECTRN Subscriber Equipment Lifecycle and Sustainability .................................................37

8.2 Subscriber Devices ......................................................................................................37

Function ...........................................................................................................................38

High-Tier ..........................................................................................................................38

Mid-Tier ...........................................................................................................................38

Low-Tier ................................................................ ...........................................................38

8.3 Performance Acceptance Test Plan................................................................................39

8.4 Functional and Baseline Acceptance Test Plans................................................................39

8.5 System Transition .......................................................................................................40

8.6 Training Program Overview ..........................................................................................40

8.7 Test Equipment ..........................................................................................................40

8.8 Project Management and Staffing .................................................................................40

Erie County, NY: Trunked Radio Network Subscriber Equipment Requirements – February 2026

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8.9 County and Other Client Agency Responsibilities .............................................................41

8.10 Project Schedule .........................................................................................................41

8.11 Warranty and Ongoing Maintenance Services .................................................................41

8.12 Value Add Products and Services...................................................................................42

9. Cost Proposal....................................................................................................................42

9.1 Cost Proposal Table.....................................................................................................42

9.2 Milestone Payment Percentages ...................................................................................42

10. Exhibits and Appendices .....................................................................................................42

Erie County, NY: Trunked Radio Network Subscriber Equipment Requirements – February 2026

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1. Project Introduction

1.1 Project Objective

Project Name: Erie County Public Safety Trunked Network Project

Public safety and public service agencies of the County of Erie, New York are pursuing upgrades to their

public safety communications systems and solutions and are seeking qualified and experienced vendors

to design, build, implement, test and commission into service a countywide radio system with a public

safety-grade backhaul network. The collective agencies will be represented by Erie County Department

of Homeland Security, hereafter referred to as the “County”. The resulting system, hereafter referred to

as the Erie County Trunked Radio Network (“ECTRN”) will be defined per the specifications detailed in this

RFP.

It is the county’s objective that the resulting system is to be capable of supporting the communications

needs of all public safety agencies within the County (cities, towns, villages). While some public safety

agencies within the County may continue to operate on their own, it is anticipated that many of these

local agencies will transition to the new system. When doing so, these non-county agencies will fund their

unique requirements for user equipment and infrastructure and integrate their respective enhancements

into the County’s system. The ultimate contractfor this solicitation will then enable these separate entities

to leverage the terms of the County’s contract. The first phase of the project will be to build out multiple

simulcast cells that support the County operations, and the City of Buffalo. Upon completion of that

phase, additional local agencies will transition to the network when practical.

The ECTRN will be a UHF (420 – 470 MHz) Band Project 25 Phase 2 trunked network with geographically

redundant network core elements. In anticipation of this new system, the County is soliciting bids for

P25 Phase 2 compliant subscriber radios for the County and localities who may use the County network.

The County’s goal is to provide agencies with a variety of options that meet their needs, and at the same

time provide a consistent and reliable performance on the forthcoming Motorola Project 25 Phase 2,

simulcast network.

The County reserves the right to make multiple or partial awards to one or multiple vendors if such awards

are in the best interest of the County. Please note that this Request for Proposals does not constitute an

offer, but rather a request for offers from Proposers

2. General Provisions

Statement of Rights: UNDERSTANDINGS

Please take notice, by submission of a proposal in response to this request for proposals, the proposer

agrees to and understands:

• that any proposal, attachments, additional information, etc. submitted pursuant to this

Request for Proposals constitute merely a suggestion to negotiate with Erie County of Erie

and is not a bid under Section 103 of the New York State General Municipal Law;

• submission of a proposal, attachments, and additional information shall not entitle the

proposer to enter into an agreement with Erie County of Erie for the required services;

• by submitting a proposal, the proposer agrees and understands that Erie County of Erie is

not obligated to respond to the proposal, nor is it legally bound in any manner whatsoever

by submission of same;

Erie County, NY: Trunked Radio Network Subscriber Equipment Requirements – February 2026

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Commodity Codes

• NAICS 334220Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing
• NAICS 811213Communication Equipment Repair and Maintenance

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