Project Information

Bid Title

Data Services for Tourism

Issuing Agency

Hernando County

Location

Florida

Published Date

Jun 17, 2026

Closing Date

Jul 20, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-RFP01300

Original Source

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Bid Documents

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Project Description

Project ID: 26-RFP01300

Title: Data Services for Tourism

Addenda: 0

Release Date: 6/17/2026

Due Date: 7/20/2026

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Data Services for Tourism

Procurement Department

69037 , 92002

Project ID: 26-RFP01300

Release Date: Wednesday, June 17, 2026

· Due Date: Monday, July 20, 2026 10:00am

Posted Wednesday, June 17, 2026 8:30am

All dates & times in Eastern Time

Draft Response No Bid32 days, 12 hours, 51 minutes

Post Information

Posted At:Wed, Jun 17, 2026 8:30 AM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

The Hernando County Tourism Department, operating as Florida’s Adventure Coast Visitors Bureau, is seeking a qualified vendor to provide comprehensive tourism-related data through a fully integrated data platform.

This Request for Proposals (RFP) is intended to establish a long-term partnership with a data provider capable of supporting Florida’s Adventure Coast’s strategic planning, reporting, and marketing needs. The selected vendor will deliver data and insights via an integrated model, inclusive of a dashboard, reporting templates, technical support, and dedicated account management.

The initial contract term will be three (3) years, with the option for two (2) additional one-year extensions, subject to approval. The projected budget for the first year of service is $53,500; this amount is inclusive of all deliverables and services. Annual budgets for subsequent years will be determined based on available funding, organizational priorities, and evolving marketing strategies.

Background

The Tourism Department currently engages two data vendors: one provides lodging data, which is integrated into a second platform delivering insights on geolocation, visitor spending, and event attendance. We now require a fully integrated data model that brings all relevant datasets together in a single, cohesive platform, while maintaining the granular level of lodging data currently provided. This unified system must support strategic planning, performance reporting, benchmarking, and predictive analytics.

Beyond core visitation metrics, the platform must also support our long-term goal of attracting and engaging more environmentally conscious visitors—travelers who value sustainability, responsible outdoor recreation, and the preservation of our unique natural assets. The data solution should enable:

• Segmentation and targeting of audiences most aligned with sustainable travel behaviors, based on demographics, trip purpose, activity preferences, or repeat visitation patterns.

• Campaign evaluation to measure the effectiveness of messaging and initiatives promoting eco-friendly travel, conservation-based tourism, and low-impact experiences.

• Event and site-level analysis to assess potential environmental impact based on visitor volume, dwell time, and geofenced movement near sensitive natural areas.

• Trend monitoring to anticipate shifts in traveler expectations and identify growth in markets that prioritize nature-based, low-carbon, or leave-no-trace principles.

By integrating sustainability into our data model, we aim to inform not only marketing strategy, but also destination stewardship and long-term resilience.

Timeline

Release Project Date:

June 17, 2026

Question Submission Deadline:

June 29, 2026, 5:00pm

Proposal Submission Deadline:

July 20, 2026, 10:00am

Administrative Conference Room at 15470 Flight Path Drive Brooksville, FL 34604

OR

Join Zoom Meeting
https://hernandoclerk.zoom.us/j/91886331588?pwd=x1WiG9yT2OooUEnmXxR2kjODzDv1vY.1&from=addon

Meeting ID: 918 8633 1588
Passcode: 973339

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Meeting ID: 918 8633 1588
Passcode: 973339

Find your local number: https://hernandoclerk.zoom.us/u/abbdF1XeQM

PSC Consensus Scoring (Written Evaluation):

August 12, 2026, 10:00am

PSC Consensus Scoring (Oral Evaluation), if required:

September 2, 2026, 10:00am

Commodity Codes

• NAICS 518210Data Processing, Hosting, and Related Services
• NAICS 541519Other Computer Related Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541690Other Scientific and Technical Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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