Project Information

Bid Title

Jail Resident Communication Services (Phone, Tablet, Visitation & Mail Scanning)

Issuing Agency

County of Dane

Location

Wisconsin

Published Date

Feb 20, 2025

Closing Date

Mar 14, 2025

Government Level

State & Local

Status

Closed

Ref. #

2025-RFP-019

Original Source

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Bid Documents

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Project Description

Project ID: 2025-RFP-019

Title: Jail Resident Communication Services (Phone, Tablet, Visitation & Mail Scanning)

Addenda: 6

Release Date: 1/22/2025

Due Date: 3/14/2025

Post Information

Posted At:Wed, Jan 22, 2025 9:06 AMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

The purpose of this document is to provide interested parties with information to enable them to prepare and submit a proposal according to the specifications set forth within this document.

The County intends to use the results of this process to award a contract or issue a purchase order for the product(s) and/or service(s) stated: Digital Resident Telephone, Tablet, and Video Visitation System & Services at the Dane County Jail .

The Dane County Purchasing Division is the sole point of contact for questions and issues that may arise during the RFP process.

The Dane County Sheriff’s Office defines and describes the individuals housed in our facility as residents rather than inmates. Please consider this throughout this document when you see the word "resident."

Timeline

Release Project Date:

January 22, 2025

Vendor Conference (Mandatory):

February 3, 2025, 9:00am

Dane County Public Safety Building
115 W. Doty St. 2nd Floor (Room 2000) - Check in at the Reception Desk
Madison, WI 53703

**A Site Visit - Temporary 1 Day Access/Registration Form must be completed and emailed to Megan Rogan at rogan.megan@danecounty.gov , by no later than Monday, January 27th in order to participate in the vendor conference. A copy of the form is provided in the "Attachments" section of this RFP posting.**

Question Submission Deadline:

February 27, 2025, 2:00pm

Question Response Deadline:

March 5, 2025, 2:00pm

Proposal Submission Deadline:

March 14, 2025, 2:00pm

Commodity Codes

• NAICS 518210Data Processing, Hosting, and Related Services

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