Project Information

Bid Title

Twin Lonesome Water Tank Exterior Preparation and Painting Services

Issuing Agency

Artesia city

Location

New Mexico

Published Date

Apr 23, 2026

Closing Date

May 21, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-0013

Original Source

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Bid Documents

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Project Description

Bid Number:	26-0013
Bid Title:	Twin Lonesome Water Tank Exterior Preparation and Painting Services
Category:	Request for Proposal's & Invitation to Bid's
Status:	Open

Publication Date/Time: 4/23/2026 8:00 AM Closing Date/Time: 5/21/2026 10:00 AM Submittal Information: Sealed bids must be received by the City of Artesia no later than 10:00 a.m. on May 21, 2026, at whi Related Documents: ITB 26-0013 - Water tank paiting PDF

Attachment Preview

THE CITY OF ARTESIA, NM

INVITATION TO BID (ITB)

BID NUMBER

BID DESCRIPTION

DEPARTMENT

DATE OF OPENING

TIME OF OPENING

26-0013

Twin Lonesome Water Tank Exterior

Preparation and Painting Services

Water Department

May 21, 2026

10:00 a.m.

Mayor

Jeff

Youtsey

District 1

District 1

District 2

District 2

District 3

District 3

District 4

District 4

City Council

Raul Rodriguez

Ignacio Mariscal

Joseph W. Wright

Jarrod Moreau

Selah Perkins

Allen K. Bratcher

Terry Hill

Michael Bunt

TABLE OF CONTENTS

ITB 26-0013 – Twin Lonesome Water Tank Exterior Preparation and Painting Services

City of Artesia, New Mexico

BIDDING DOCUMENTS

Advertisement for Bids

Bid Instructions

General Terms & Conditions

Supplemental Terms & Conditions

Scope of Services

Appendix A – Bid Cover Page / Signature Page

Appendix B – Cost Response Form

Appendix C – Acknowledgement of Receipt Form

Appendix D – Campaign Contribution Disclosure Form

Appendix E – Resident Veteran’s Preference Certification

Appendix F – Sample Contract

Appendix G – Bid Submission Checklist

PAGES

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4–5

6–8

9 – 10

11 – 13

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15 – 16

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18 – 20

21 – 22

23 – 35

36 - 37

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ADVERTISEMENT FOR BID

ITB # 26-0013 - Twin Lonesome Water Tank Exterior Preparation and Painting Services

City of Artesia, New Mexico

Notice is hereby given that the City of Artesia is requesting sealed bids from qualified

contractors for Twin Lonesome Water Tank Exterior Preparation and Painting Services.

The work generally consists of furnishing all labor, materials, equipment, tools, supervision,

and incidentals necessary to complete the exterior preparation and painting of two water

tanks identified as Lonesome Tank North and Lonesome Tank South, in accordance with the

specifications contained in the Invitation to Bid.

By submitting a bid for the requested services, each bidder certifies that its bid complies with

all regulations and requirements set forth in the Invitation to Bid.

Bid packets may be obtained from the City of Artesia Purchasing Department by contacting

Gabrielle Cronopulos, Purchasing Department, 1805 S. 27th Street, Artesia, NM 88210, or by

email at gcronopulos@artesianm.gov

Sealed bids must be received by the City of Artesia no later than 10:00 a.m. on May 21,

2026, at which time the bids will be publicly opened.

The City of Artesia reserves the right to reject any or all bids and to waive any informal or

technical irregularities in the bidding process.

3

BID INSTRUCTIONS

ITB # 26-0013 - Twin Lonesome Water Tank Exterior Preparation and Painting Services

City of Artesia, New Mexico

• All bids must be received no later than 10:00 AM (Mountain Time) on Thursday,

May 21st, 2026, at the City of Artesia Purchasing Department, 1805 S. 27th Street,

Artesia, NM 88210.

• Bids must be submitted in a sealed envelope or container and be clearly marked with

the words: Sealed Bid Enclosed, Bid # 26-0013 - Twin Lonesome Water Tank Exterior

Preparation and Painting Services. Bids not submitted in a sealed envelope or

container will not be accepted.

All bids shall remain sealed until the date and time specified in the "Advertisement for

Bids".

To preclude possible errors and/or misinterpretations, bid prices shall be affixed in ink,

legibly written, or typed. In the event of a discrepancy, the amounts stated in words

shall govern.

• Bid Cover Page Requirement (Appendix A)

Bidders must complete and sign the Bid Cover Page / Signature Page and include it with

their sealed bid. Failure to include a signed Bid Cover Page will result in the bid being

deemed non-responsive.

• Cost Response Form Requirement (Appendix B)

Bidders must complete and submit the Cost Response Form in full, including lump

sum pricing for Tank 1 and Tank 2. The form must be signed and included with the

sealed bid. Incomplete or unsigned cost forms will be considered non-responsive.

• Acknowledgment of Receipt Form (Appendix C)

Interested bidders shall complete and return the Acknowledgment of Receipt Form

included with this document by email or certified mail, and place it on the procurement

distribution list. The form must be signed by an authorized representative, dated, and

received by the close of business on Wednesday, May 6th, 2026.

The procurement distribution list will be used to distribute written responses to

questions and any ITB amendments.

4

Failure to return this form may result in the bidder’s organization not being placed on

the procurement distribution list.

• Campaign Contribution Disclosure Form (Appendix D)

Must be completed, signed, and submitted with the bid. Even if the bidder has no

contributions to disclose. Failure to include this form will render the bid non-

responsive.

• Resident Veteran’s Preference Certification (Appendix E)

Optional: submit a valid New Mexico Resident Veteran’s Preference Certificate with the

completed form to claim preference points. If not applicable, note “N/A” and include

the form.

• Sample Contract (Appendix F)

Attached is a Sample Contract that the City of Artesia expects the awarded contractor

to enter into upon review and final approval. This document is provided for reference

only to outline the general terms and conditions that will govern the resulting

agreement.

The Sample Contract does not need to be signed or included with the submitted bid

package. It is supplied solely to inform prospective bidders of the contract structure

and requirements that will apply upon award.

• Bid Submission Checklist (Appendix G)

The checklist must be completed and included with the bid packet to confirm all

required documents are attached. Bids missing the completed checklist may be

considered incomplete.

• Deadline to Submit Written Questions

Potential Bidders may submit written questions to the Chief Procurement Officer about

this intent or clarity of this ITB until Wednesday, May 6th, 2026, at 5:00 P.M. Mountain

Standard Time/Daylight Time as indicated in the sequence of events. All written

questions must be addressed to the Chief Procurement Officer. Questions shall be

clearly labeled, and the Section(s) shall be cited in the ITB or other document that

forms the basis of the question.

• Response to Written Questions

Written responses to written questions will be sent to all potential Bidders whose

organization name appears on the procurement distribution list. A copy of the e-mail

will be sent to all Bidders who provide an acknowledgment of receipt. The responses to

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Commodity Codes

• NAICS 238320Painting and Wall Covering Contractors

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