Project Information

Bid Title

Furnish and Deliver Longleaf Pine Straw

Issuing Agency

State Government of Louisiana

Location

Louisiana

Published Date

Apr 15, 2026

Closing Date

May 7, 2026

Government Level

State & Local

Status

Closed

Ref. #

50015-260507

Original Source

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Bid Documents

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Project Description

Bid Number	Description	Date Issued	Bid Open Date/Time
50015-260507	Furnish and Deliver Longleaf Pine Straw Original: 50015-260507	04/15/2026	05/07/2026 4:00:00 PM CT

Contact Information for Bid # 50015-260507

Department	++ University - Southeastern Louisiana University
Section	Purchasing Department
Dept Code	50015
Contact	Richard Himber
Address	SLU 10800 Hammond, LA 70402-0800
Phone	985-549-2064
Fax	985-549-3810
Email	rhimber@selu.edu
URL	http://www.southeastern.edu/admin/purch/index.html

Attachment Preview

Invitation to bid to furnish and deliver Longleaf Pine

(Pinus Palustris) Straw on an as needed basis for

Southeastern Louisiana University

State Of Louisiana

Southeastern Louisiana University

Hammond, Louisiana

Cover Page

Issuing Agency:

Southeastern Louisiana University

Purchasing Department

SLU 10800

Hammond, LA 70402-0800

Director of Purchasing: Richard Himber

Procurement Specialist: Monette Scott

Telephone: (985) 549-5324

Requisitioned By: Carlos Doolittle, Physical Plant

Telephone: (985) 549-3333

Release Date: April 16, 2026

Deadline for Fax Inquiries: April 21, 2026

Fax To: 985-549-3810

Attn: Monette Scott

Bid Opening Date: May 7, 2026

Bid Opening Time: 4:00 p.m., Central Time

Bid Opening Location:

Southeastern Louisiana University

Purchasing Department

Property Control & Supply Building

2400 North Oak Street

Hammond, Louisiana

This ITB is available in electronic form at

https://wwwcfprd.doa.louisiana.gov/OSP/LaPAC/dspBid.cfm?search=department&term=

42 It is available in PDF format or in printed form by submitting a written request to the

Procurement Specialist listed above. It is the Bidder’s responsibility to check the Office

of State Purchasing LaPAC website frequently for any possible addenda that maybe

issued. Southeastern is not responsible for a bidder’s failure to download any addenda

documents required to complete an Invitation to Bid.

Page 2 of 17

State Of Louisiana

Southeastern Louisiana University

Hammond, Louisiana

The Southeastern Louisiana University (SLU) Purchasing Department will receive sealed

bids until 4:00 P.M. on the bid opening date specified in the solicitation document. No bid

responses will be considered by the SLU Purchasing Department after 4:00 P.M.

Beginning at that time, bids shall be publicly opened and read aloud to those present in the

SLU Purchasing Department.

Mailing Address:

Southeastern LA University

Purchasing Department

SLU 10800

Hammond, LA 70402

Delivery Address:

Southeastern LA University

Purchasing Department

Property Control & Supply Bldg.

2400 North Oak St.

Hammond, LA 70402

Bids submitted are subject to LA R.S. 39:1551-1736; Purchasing Rules and Regulations;

Executive Orders; General Conditions; any Special Conditions; and Specifications listed in

the solicitation document.

The purpose of this solicitation is to set forth the requirements and specifications of

Southeastern Louisiana University. The contents of this solicitation and the Bidder/

Vendor/ Contractor's bid response shall become contractual obligations if a contract

(purchase order) ensues.

Instructions to Bidders

1) Bid Forms: Per LA R.S. 39:1556, all written bids, unless otherwise provided for,

must be submitted on, and in accordance with, forms provided, properly signed in

ink or electronic signature by an authorized representative of the bidding entity.

Bids submitted in the following manner will not be accepted: (1) Bid contains no

signature indicating intent to be bound; (2) Bid filled out in pencil; (3) Bid sent by

facsimile equipment or email. Price alterations to bid responses received before bid

opening time will be considered provided the written price alteration has been

received and timestamped before bid opening time. Any other alterations of the bid

response form or foreign conditions attached thereto may cause rejection of the bid

response without further consideration.

2) Standard of Quality: Any product or service bid shall conform to all applicable

Federal and State laws and regulations and specifications contained in the

solicitation document. Unless otherwise specified in the solicitation document, any

manufacturer's name, trade name, brand name, or catalog number used in the

specifications is for the purpose of describing the quality level and characteristic

required. Bidder should specify the brand and model number of the product

Page 3 of 17

offered in his bid. Bids not specifying brand and model number shall be

considered as offering the exact products specified in the solicitation document.

3) Descriptive Information: Bidders proposing an equivalent brand or model should

submit with the bid response information (such as illustrations, descriptive

literature, and technical data) sufficient for the University to evaluate quality,

suitability, and compliance with the specifications of the solicitation document.

Failure to submit descriptive information may cause bid to be rejected. Any

change made to a manufacturer's published specification submitted for a product

shall be verifiable by the manufacturer. If item(s) bid does not comply with

specifications (including brand and/or product number), bidder should state in what

respect the item(s) deviate. Failure to note exceptions on the response form will

not relieve the successful bidder(s) from supplying the actual products requested.

4) Bid Opening: Bidders may attend the bid opening, but no information or opinions

concerning the ultimate contract award will be given at the bid opening or during

the evaluation process. Bids may be examined 72 hours after request is made.

Information pertaining to completed files may be secured by visiting the SLU

Purchasing Department during normal working hours. Written bid tabulations will

not be furnished.

5) Louisiana Preference: Preference is hereby given to products produced,

manufactured, harvested, grown or assembled in Louisiana which are equal in

quality to products produced, manufactured, harvested, grown or assembled

outside of Louisiana. The bidder shall state his right to claim the ten percent (10%)

preference in his bid response and the bidder should state the respective Louisiana

location where each qualifying item is produced, manufactured, harvested, grown

or assembled.

6) Notice of Special Programs Available

for Small Business: https://www.opportunitylouisiana.com/small-business/special-

programs-for-small-business

7) Signature Authority: In accordance with LA Revised Statute 39:1594 (Act 121), the

person signing the bid must be: (1) A current corporate officer, partnership member

or other individual specifically authorized to submit a bid as reflected in the

appropriate records on file with the Secretary of State; or (2) An individual

authorized to bind the vendor as reflected by an accompanying or as provided

upon request a corporate resolution or affidavit. By signing the bid, the bidder

certifies compliance with the above.

Page 4 of 17

General Conditions

The SLU Purchasing Department reserves the right to award items separately, grouped or

on an all-or-none basis and to reject any or all bids and waive any informalities.

1) Prices: Unless otherwise specified in the solicitation, bid prices shall be complete,

including transportation and handling prepaid by the bidder to destination - SLU,

Hammond, LA. Bids other than FOB destination may be rejected. Bid prices

should be quoted in the unit of measure stated. Bid prices shall be firm for a

minimum of thirty (30) calendar days, unless otherwise specified by SLU in the

solicitation document.

2) Payment Terms: Cash discounts for less than 30 days may be offered, but will not

be considered in determining awards. Bids containing "payment in advance" or

"COD" requirements may be rejected. Payment is to be made within 30 days after

receipt of properly executed invoice or delivery, whichever is later.

3) Delivery: Bids may be rejected if the delivery time indicated is longer than that

specified in the solicitation document.

4) Taxes: Bidder is responsible for including all applicable taxes in the bid price. The

University is currently exempt from Louisiana State Sales and Use Taxes, and local

parish and city taxes. An exemption certificate for state sales and use tax can be

provided upon request.

5) New Products: Unless specifically called for in the solicitation document, all

products for purchase must be new, never previously used, and the current model

and/or packaging. No remanufactured, demonstrator, used or irregular product will

be considered for purchase unless otherwise specified in the solicitation document.

The manufacturer's standard warranty will apply unless otherwise stated in

solicitation.

6) Default of Contractor: Failure to deliver within the time specified in the solicitation

document will constitute a default and may cause cancellation of the contract.

Where the University has determined the contractor to be in default, the state

reserves the right to purchase any or all products or services covered by the

contract on the open market and to charge the contractor with cost in excess of the

contract price. Until such assessed charges have been paid, no subsequent bid

from the defaulting contractor will be considered.

7) Contract Cancellation: The University shall have the right to cancel any contract, in

accordance with Purchasing Rules and Regulations, for cause, including but not

limited to, the following: (1) failure of the vendor to deliver within the time specified

in the contract; (2) failure of the product or service to meet specifications, conform

to sample quality, or to be delivered in good condition; (3) misrepresentation by the

contractor; (4) fraud, collusion, conspiracy or other unlawful means of obtaining any

contract with the state; (5) conflict of contract provisions with constitutional or

statutory provisions of state or federal law; (6) any other breach of contract.

Page 5 of 17

8) Applicable Law: All contracts shall be construed in accordance with and governed

by the laws of the State of Louisiana.

9) Equal Opportunity: By submitting and signing this bid, bidder agrees that he will not

discriminate in the rendering of services to and/or employment of individuals

because of race, color, religion, sex, age, national origin, handicap, disability,

veteran status, or any other non-merit factor.

10)By submitting a response to this solicitation, the bidder or proposer certifies and

agrees that the following information is correct: In preparing its response, the bidder

or proposer has considered all proposals submitted from qualified, potential

subcontractors and suppliers, and has not, in the solicitation, selection, or

commercial treatment of any subcontractor or supplier, refused to transact or

terminated business activities, or taken other actions intended to limit commercial

relations, with a person or entity that is engaging in commercial transactions

in Israel or Israeli-controlled territories, with the specific intent to accomplish a

boycott or divestment of Israel. The bidder also has not retaliated against any

person or other entity for reporting such refusal, termination, or commercially

limiting actions. The state reserves the right to reject the response of the bidder or

proposer if this certification is subsequently determined to be false, and to terminate

any contract awarded based on such a false response.

11)Louisiana Revised Statute 39:1753.1 requirements shall apply to any equipment

component which enables any form of connectivity.

12)Piggyback: Other Louisiana Governmental Agencies may purchase at the same

terms and conditions if agreed upon by awarded vendor.

13)Prohibition of Companies That Discriminate Against Firearm and Ammunition

Industries: In accordance with La.R.S. 39:1602.2, the following applies to any

competitive sealed bids, competitive sealed proposals, or contract(s) with a value of

$100,000 or more involving a for-profit company with at least fifty full-time

employees: Unless otherwise exempted by law, by submitting a response to this

solicitation or entering into this contract, the Bidder, Proposer or Contractor certifies

the following:

a. The company does not have a practice, policy, guidance or directive that

discriminates against a firearm entity or firearm trade association based

solely on the entity’s or association’s status as a firearm entity or firearm

trade association;

b. The company will not discriminate against a firearm entity or firearm trade

association during the term of the contract based solely on the entity’s or

association’s status as a firearm entity or firearm trade association.

The State reserves the right to reject the response of the Bidder, Proposer or

Contractor if this certification is subsequently determined to be false, and to

terminate any contract awarded based on such a false response or if the

certification is no longer true.

Commodity Codes

• NAICS 115310Support Activities for Forestry

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