Project Information

Bid Title

PowerDMS

Issuing Agency

Escambia County

Location

Florida

Published Date

May 19, 2026

Closing Date

Jun 1, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-02

Original Source

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Bid Documents

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Project Description

Project ID: 2026-02

Title: PowerDMS

Addenda: 0

Release Date: 5/19/2026

Due Date: 6/1/2026

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PowerDMS

ITQ

IT

Project ID: 2026-02

Release Date: Tuesday, May 19, 2026

· Due Date: Monday, June 1, 2026 9:00am

Posted Tuesday, May 19, 2026 10:33am

All dates & times in Central Time

Draft Response No Bid12 days, 12 hours, 16 minutes

Post Information

Posted At:Tue, May 19, 2026 10:33 AM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

Escambia County IT Department seeks quotes for the PowerDMS Application. IT is needing the following items:

1) PowerPolicy Professional Subscription; A policy and compliance management platform that lets you create, edit, organize, and distribute content from a secure, cloud-based site. Included are key features such as automatic workflows, signature capture and tracking, side-by-side comparison, Public-Facing Documents, PowerDMS University, and Analytics for advanced reporting.
2) Legacy Training Included: A training solution that lets you create, deliver, and track training content online, including videos and PowerPoint presentations. It integrates with PowerDMS Select and
Professional, giving you the ability to attach policies to training courses while ensuring version control. This is granted to legacy customers.
3) SSO; Single Sign on Service. Quantity reflects number of authorized user licenses for the software-as-a-service subscription.
4) PowerStandards for FMJS >50 employees; Attach proofs to show compliance with Florida Model Jail Standards, assign assessment tasks, track revisions, and status-based grading. More than 50 employees.

5) NCCHC Jail Manual (Must be added with Standards)

6) PowerDMS Standards for NCCHC Jail

Background

PowerDMS is a document management and compliance software designed to help organizations streamline the management of policies, procedures, and training. It provides a centralized platform where documents can be stored, reviewed, updated, and distributed. Key features include:

1. Document Management: Users can create, organize, and maintain policies and procedures, with version control to track changes and updates.
2. Compliance Tracking: It helps ensure compliance with regulations and standards by automating compliance tracking, audits, and reporting.
3. Training and Certification: PowerDMS supports training management by allowing organizations to assign, track, and document employee training and certifications.
4. Workflow Automation: The platform offers workflow automation for document approvals and reviews, streamlining processes and improving efficiency.
5. Access Control: It provides secure access to documents, with permissions and roles to control who can view or edit specific content.

Overall, PowerDMS aims to improve organizational efficiency, reduce risks, and ensure that employees have up-to-date information and training.

Timeline

Release Project Date:

May 19, 2026

Question Submission Deadline:

May 28, 2026, 9:05am

Quote Submission Deadline:

June 1, 2026, 9:00am

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