Project Information

Bid Title

Mowing at Tanks, Pump Houses, and Lift Stations

Issuing Agency

City of Kingsport

Location

Tennessee

Published Date

Feb 6, 2026

Closing Date

Feb 19, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Category*	Solicitation Name	Addenda	Engineer/Architect Contact	Pre-bid Meeting	Bid Opening Date & Time / Reply Date
RFP	Mowing at Tanks, Pump Houses, and Lift Stations	# 1 # 2 # 3	Procurement Department - Nikisha Eichmann - 423-229-9314		Feb 19,2026 04:00 PM ET	SUBMIT BID

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January 17, 2026

PROJECT: RFP for Mowing at Tanks, Pump Houses, & Lift Stations

Dear Prospective Submitter:

You are invited to submit a sealed price proposal for the above project. A copy of the Public Notice,

Procurement Requirements, Specifications, & Price Proposal Form are attached. Please make certain

you complete and sign the Price Proposal Form and complete the Conflict of Interest language

located in the Procurement Process section O and return with your proposal.

If there are any questions, you may call me at (423) 229-9419.

Sincerely,

Brent Morelock, CPPO, CPPB

Assistant Procurement Manager

City of Kingsport - Procurement Department

415 Broad Street, Kingsport, TN 37660

Phone - (423) 229-9419 Fax - (423) 224-2433

REQUEST FOR PROPOSAL

Sealed Price Proposals for the following will be received by the Procurement Manager until 4:00 P.M.

Eastern Time, February 4, 2026 and at that time publicly opened in Conference Room 436, 4th Floor, City

Hall located at 415 Broad Street, Kingsport, TN. All proposals will be considered for award or rejection at

a later date.

PROJECT: RFP for Mowing Tanks, Pump Houses, & Lift Stations

Documents for the above referenced item are available online at https://www.kingsporttn.gov/city-

services/purchasing/invitations-to-bid-requests-for-proposals-requests-for-qualificati All questions

regarding this Request for Proposal must be submitted to Brent Morelock, Procurement Manager, at the

following email, brentmorelock@kingsporttn.gov, no later than January 23, 2026 at 4:00 P.M. Eastern Time.

By submission of a signed proposal bid, the bidder certifies total compliance with Title VI and Title VII of

the Civil Rights Act of 1964, as amended, and all regulations promulgated thereunder.

No submitted proposals may be withdrawn for a period of one hundred twenty (120) days after the scheduled

closing time of the receipt of proposals. All proposals shall be signed, sealed and addressed to the

Procurement Manager, City of Kingsport, 415 Broad Street, Kingsport, TN 37660 and marked in accordance

with the RFP documents. The City, by its governing regulations reserves the right to accept or reject any or

all proposals received, to waive any informalities in bidding and to re-advertise.

PUB IT: 1/17/26

Chris McCartt

City Manager

PROCUREMENT PROCESS

A. Proposals will be received by the Procurement Manager until 4:00 P.M., Eastern Time on February

4, 2026, at which time it will be publicly opened in Conference Room 436, City Hall, 415 Broad

Street, Kingsport, Tennessee.

B. The Sealed Proposal shall be signed by an authorized representative and the sealed envelope

addressed as follows:

Procurement Manager

City of Kingsport

415 Broad Street

Kingsport, Tennessee 37660

Proposal for Mowing at Tanks, Pump Houses, & Lift Stations

C. An original hard copy and two (2) additional hard copies of the Proposal are required.

D. Proposals, modifications, or corrections received after the scheduled closing time of the receipt of

Proposals will not be considered. The City of Kingsport is not responsible for delays in delivery

by mail, courier, etc.

E. No submitted Proposal may be withdrawn for a period of one hundred twenty (120) days after the

scheduled closing time of the receipt of Proposals.

F. No oral interpretation will be made to any Proposer as to the meaning of the Proposal Specifications

or any part thereof. Each written request for clarification or interpretation shall be made in writing

to the City.

NOTE - It is the intent of the City to issue one (1) addendum, if necessary. Written request for clarification

and/or interpretation must be submitted via email to the Procurement Manager by the end of the business

day, January 23, 2026 and addendum will be issued by 4:00 P.M., Eastern Time, on January 27, 2026 and

will be available online at https://www.kingsporttn.gov/city-services/purchasing/. Written requests for

clarification shall be submitted to the Procurement Manager by email to brentmorelock@kingsporttn.gov .

It shall be the Proposer's responsibility to make inquiry as to the addenda issued. Any and all addenda shall

become part of the specifications, and all Proposers shall be bound by such addenda, whether or not received

by Proposer.

General Terms and Conditions

A. Taxes - The City is exempted from Federal Excise Taxes, State of Tennessee and local sales taxes and

Proposer must quote prices which do not include such taxes, unless by law the taxes must be a part of

the price. Exemption Certificates will be furnished upon request.

B. Indemnification - The City of Kingsport, its officers, agents and employees shall be held harmless

from liability from any claims, damages and actions of any nature arising from the use of any service

and/or materials furnished by the Proposer, provided that such liability is not attributable to negligence

on the part of the using agency of failure of the using agency to use the materials in the manner outlined

by the Proposer in descriptive literature or specifications submitted with the Proposal. The City will

not indemnify the successful Proposer.

C. Patent Liability - The successful Proposer, at his own expense, will defend any suit which may be

brought against the City to the extent that it is based on a claim that the goods furnished through a

contract/agreement infringes a United States patent, and in any such suit will pay those costs and

damages which are attributable to such claims and finally awarded against the City.

D. Limitation of Remedies - Any remedies in the Proposer's Proposal, to include Agreement, License

Product Agreement, Terms and Conditions, Literature, etc., that may be considered in agreement to

waive the legal rights of the citizens of the City of Kingsport may be considered cause for rejection.

E. All agreements related to the purchase and sale of any product pursuant to this bid document will

include the following conditions: "Notwithstanding anything in this section to the contrary, any

provision of provisions of this Section will not apply to the extent they are (it is) finally determined by

a court of competent jurisdiction, including Appellate review if pursued, to violate the laws or

Constitution of the State of Tennessee."

F. Insurance - During any work performed by the successful Proposer(s) on the premises of the City or

otherwise, the successful Proposer(s) agrees to take such measures as to effectually prevent any

accident to persons or property during or in connection with the work; and especially to indemnify and

save harmless the City from all loss, costs, damages, expense and liability for property damage and for

bodily injuries to, or death of, any persons, including without limitation, as to both property damage

and bodily injury, and the Proposer and the City and their representative agents and employees,

occasioned in any way by the acts or omissions of the Proposer, or the Proposer's agents, employees,

during or in connection with said work, excepting only property damage, bodily injury or death caused

by the sole negligence of the City, its agents or employees.

The successful Proposer shall maintain such insurance as will protect it from claims under Workers'

Compensation Acts and from any claims for bodily injuries, including death, either to its employees

or others, and from all claims on account of property damage, which may arise in connection from said

work.

All Certificates of insurance and policies shall contain the following clause: "The insurance covered

by this Certificate will not be canceled or materially altered, except after thirty (30) days written notice

has been received by the City."

Insurance required with a minimum of One Million Dollars ($1,000,000.00) limits are Comprehensive

General Public and Professional Liability, Comprehensive Automobile Liability and Owner's Liability.

Malpractice Insurance is required with a minimum limit of One Million Dollars ($1,000,000.00) per

occurrence, Five Million Dollars ($5,000,000.00) aggregate.

This requirement will be effective for the life of any contract/agreement entered into by the Proposer

and the City.

G. F.O.B. - All prices will be quoted F.O.B. Kingsport, Tennessee, delivery to City of Kingsport's

location shall be without additional charge.

H. By submission of a signed Proposal, the Proposer certifies total compliance with Title VI and Title VII

of the Civil Rights Act of 1964, as amended, and all regulations promulgated thereunder.

I. Contracts and purchases will be made or entered into with the lowest, responsible, compliant Proposer

meeting specifications for the particular grade or class of material, work or service desired in the best

interest and advantage to the City of Kingsport. Responsible Proposer is defined as a Proposer whose

reputation, past performance, and business and financial capabilities are such that he would be judged

by the appropriate City authority to be capable of satisfying the City's needs for a specific contract or

purchase order.

J. The City reserves the right to determine the low Proposer either on the basis of the individual items

or on the basis of all items included in its Request for Proposal, unless otherwise expressly provided

in the Request for Proposal. The City reserves the right to accept any item or group of items of any

kind and to modify or cancel in whole or in part, its Request for Proposal.

K. All contracts or purchase orders issued for this award will be governed by the laws of the State of

Tennessee. Arbitration is not permitted and if a dispute arises between the parties concerning any

aspect of the contract or purchase order and it cannot be resolved by mutual agreement, any party may

resort to resolution of the dispute by litigation in the state or federal courts for Kingsport, Sullivan

County, Tennessee. The parties waive their rights to a jury trial. Mandatory and exclusive venue and

jurisdiction for any disputes shall be in state or federal courts for Kingsport, Sullivan County,

Tennessee.

L. The City, in accordance with its governing directives, reserves the right to reject any and all Proposals,

to waive any informality or irregularities in Proposals and unless otherwise specified by the Proposer,

to accept any item.

M. All contracts, purchase orders, and any documents or material obtained by the City may be subject to

disclosure in whole or in part pursuant to the Tennessee Open Records Act set out in T.C.A. 10-7-

503 et seq. without regard to any provision contained in the document declaring information

confidential.

N. All contracts or purchase orders will include a provision that is not assignable by the Proposer without

the written consent of the City.

0. CONFLICT OF INTEREST:

1. No Board Member or officer of the City of Kingsport or other person whose duty it is to

vote for, let out, overlook or in any manner superintend any of the work for the City of

Kingsport has a direct interest in the award of the vendor providing goods or services.

2. No employee, officer or agent of the grantee or sub-grantee will participate in selection,

or in the award or administration of an award supported by Federal funds if a conflict of

interest, real or apparent, would be involved. Such a conflict would arise when the

employee, officer or agent, any member of their immediate family, his or her partner, or

an organization, which employs, or is about to employ, any of the above, has a financial

or other interest in the firm selected for award.

3. The grantee's or sub-grantees officers, employees or agents will neither solicit nor accept

gratuities, favors or anything of monetary value from vendors, potential vendors, or

parties to sub-agreements.

4. Do you or any officers/part-owners/stake-holders/employees of this company have any

relative(s) (relatives include spouse, children, stepchildren or any to whom you are related

by blood or marriage) that are currently employed by the City of Kingsport, Tennessee,

including the Kingsport City School System or serve on the Kingsport Board of Mayor

and Aldermen or the Kingsport Board of Education?

Yes

No

If you answered yes, please state the name and relationship of the employee or member of

the Kingsport Board of Mayor and Aldermen or Kingsport Board of Education member

5. Are you or any officers/part-owners/stakeholders/employees of this company also

employees of the City of Kingsport, including the Kingsport City School System or serve

on the Kingsport Board of Mayor and Aldermen or Kingsport Board of Education?

Yes

No

If you answered yes, please state the name of the employee or board member

6. By submission of this form, the vendor is certifying that no conflicts of interest exist.

P. DRUG FREE WORKPLACE REQUIREMENTS:

1. Private employers with five or more employees desiring to contract for construction services

attest that they have a drug-free workplace program in effect in accordance with TCA 50-9-

112.

Q. ELIGIBILITY:

1. The vendor is eligible for employment on public contracts because no convictions or guilty

pleas or pleas of nolo contender to violations of the Sherman Anti-Trust Act, mail fraud or

state criminal violations with an award from the State of Tennessee or any political

subdivision thereof have occurred.

Commodity Codes

• NAICS 237110Water and Sewer Line and Related Structures Construction

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