Project Information

Bid Title

Playground Equipment Replacement at Clear Spring Elementary

Issuing Agency

Washington County Board of Education

Location

Maryland

Published Date

Mar 20, 2026

Closing Date

Apr 14, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-52

Original Source

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Bid Documents

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Project Description

Playground Equipment Replacement at Clear Spring Elementary

Bid number 2026-52

Bid posting date Friday, March 20, 2026 - 11:30am

Bid opening date Tuesday, April 14, 2026 - 11:30am

It is the intent of the Owner to solicit sealed proposals from qualified companies to establish a contract for the design, provision, and installation of Playground Equipment at Clear Spring Elementary School. This project is made possible via funding from Program Open Space (POS) and the Board of Education of Washington County (Owner, WCBOE or WCPS). The budget for Clear Spring Elementary is $135,000, and the proposals must not exceed this amount including equipment, shipping, and installation. WCPS intends to spend the budgeted amount at the project location. A purchase order will be issued for this project. The bidder shall design playgrounds that meet the targeted age group as listed in the Specifications/ Scope ofWork.

Thank you for your interest.

BOE approval April 21, 2026

Staff Scott Bachtell, Brooke Ebersole, Jonathan Kerns

Bid number 2026-52

Bid Documents

Posted: 03/20/2026

• RFP 2026-52 Playground Equipment Replacement at Clear Spring Elementary.pdf

Attachment Preview

Playground Equipment Replacement at Clear Spring Elementary

School

RFP 2026-52

Issue Date:

Pre-Proposal Meeting:

Procurement Schedule

March 20, 2026

March 26, 2026 @ 9:00 AM Eastern Time

Clear Spring Elementary School

12627 Broadfording Road

Clear Spring, MD 21722

Deadline for Written Questions Submission:

April 1, 2026 at 4:00 PM Eastern Time

Proposal Due:

April 14 at 11:30 AM Eastern Time

10435 Downsville Pike

Hagerstown, MD 21740

Tentative Award Date:

April 2026

Dates and/or times are subject to change by the issuance of written addenda.

WCPS Contract Managers

Procurement Officer

Scott Bachtell

Supervisor of Purchasing

301-766-2842

bachtsco@wcps.k12.md.us

Contract Administrator

Jonathan Kerns

Project Manager

301-766-2817

kernsjon@wcps.k12.md.us

This Bid/RFP document is posted on the WCPS Purchasing website at www.wcpspurchasing.com. This is also the source for

any/all addenda. Please register your company for notices about this Bid/RFP and similar projects on our website.

TABLE OF CONTENTS

SECTIONS

I.

General Terms & Conditions

II. Specific Terms & Conditions

III. Proposal Format

IV. Proposal Evaluation

V. Specifications/ Scope of Work

VII. Bid Form of Proposal

RFP 2026-52

Page

3-13

14-20

21

21-22

23-25

26-28

ATTACHMENTS

Bid/Proposal Affidavit

Contract Affidavit

AIA 101 Standard Form of Agreement Between Owner and Contractor (Sample)

AIA 201-2017 General Conditions of the Contract for Construction

Proposal Request Form

Site Plan*

* FOR ACCESS TO TECHNICAL DRAWINGS

Please send an email with the subject line, “2026-52 Technical Drawing Request” to the following people:

• Scott Bachtell – BachtSco@wcps.k12.md.us

• Michelle Schultz – SchulMic@wcps.k12.md.us

• Jonathan Kerns – KernsJon@wcps.k12.md.us

2

RFP 2026-52

SECTION I - GENERAL TERMS AND CONDITIONS

1. Introduction

It is the intent of the Owner to solicit sealed proposals from qualified companies to establish a contract for

the design, provision, and installation of Playground Equipment at Clear Spring Elementary School. This

project is made possible via funding from Program Open Space (POS) and the Board of Education of

Washington County (Owner, WCBOE or WCPS). The budget for Clear Spring Elementary is $135,000, and the

proposals must not exceed this amount including equipment, shipping, and installation. WCPS intends to

spend the budgeted amount at the project location. A purchase order will be issued for this project. The

bidder shall design playgrounds that meet the targeted age group as listed in the Specifications/ Scope of

Work.

2. Definitions

As contained herein, the terms. “Owner”, “WCPS” and “Washington County Public Schools” mean Board of

Education of Washington County. The terms “bidder”, “offeror”, “firm”, and “person” are synonymous, and

mean an entity submitting a proposal in response to this solicitation. Similarly, the terms “bid”, and

“proposal”, mean the response submitted by an offeror. The term “contractor” means an offeror awarded a

contract as a result of this solicitation. The terms “General and Special Provisions”, “requirements”, “scope”,

“specifications”, and “criteria” mean the services, terms, and conditions required by the RFP.

3. Bidder Registration

Vendors are solely responsible for completing the vendor registration process online at wcpspurchasing.com.

Contact Beverly Bergan or Brooke Ebersole at 301-766-2840, or by email to: purchasing@wcps.k12.md.us if

you have any questions or to check the status of your registration. Once registered in the WCPS Vendor

Database, you will be able to view current solicitations and may automatically receive notification of certain

bid solicitations. Washington County Public Schools will not be held responsible for a company’s failure to

become and remain a registered Vendor, to identify appropriate commodity/service categories, to keep the

self-service vendor account up to date with current contact information, and to accomplish these things in a

timely manner. Bidders with a repeated history of not bidding in a specific category may be removed from

the Vendor Database for that category at the discretion of the Purchasing Supervisor.

a. If your firm is already a WCPS registered vendor:

•

You must confirm your account is current, and a W-9 must be on file.

4. eMaryland Marketplace Advantage (eMMA) Registration

All Washington County Public School (WCPS) suppliers and or contractors interested in bidding on WCPS

projects must register on eMaryland Marketplace Advantage (https://emma.maryland.gov/) prior to

submitting a proposal/bid.

Contractors are required to register with eMaryland Marketplace Advantage (https://emma.maryland.gov/).

Maryland law requires local and state agencies to post solicitation and award notices on eMaryland

Marketplace Advantage. This cannot be done without the contractor’s self-registration in the system.

Registration is free. Failure to comply with this requirement may be considered grounds for default. It is

recommended that any interested bidder register with eMaryland Marketplace Advantage, regardless of the

award outcome for this procurement, as it is a valuable resource for bid notification for municipalities

throughout Maryland.

3

RFP 2026-52

5. Receipt of Bids

a. A single hard copy of complete proposals (technical proposal, bid form, bid/proposal affidavit) shall be

submitted prior to the deadline stated on the cover page of this RFP. Proposals received after the due

date and time listed will not be considered. Any proposal may be withdrawn before the scheduled time

for opening. Hard copy proposals must be hand delivered to the Owner, and a receipt must be received

from the Owner before the due date and time. Bids received prior to the time of opening will be time-

stamped and securely kept unopened.

b. All inner and outer envelopes and packaging, used by Fed Ex, UPS and etc., are to be labeled with the

following:

i. Bidder Name

ii. Bid Number and Name

iii. Due Date and Time

c. In the event of inclement weather on the date when bids are scheduled to be opened and the WCPS

offices are closed, or operating under a modified schedule, bids will be opened on the next business day

at the same time as previously scheduled. Bids will be accepted until the scheduled time of opening on

the next business day. Often when schools are closed due to inclement weather, administrative offices

remain open. When in doubt, call the Purchasing Department (301-766-2840).

6. Addenda

a. All changes to the bid solicitation will be made through appropriate addenda issued from the Owner.

b. Addenda will be available on the WCPS Purchasing Department webpage.

c. Addenda will be issued no later than four (4) days prior to the date for receipt of Bids except an

Addendum withdrawing the request for Bids or one which includes postponement of the date for receipt

of Bids.

d. Each bidder shall ascertain, prior to submitting a bid, that they have received all Addenda issued and the

bidder shall acknowledge receipt on the Proposal Form. Failure of any bidder to acknowledge the

receipt of addenda will not relieve that bidder from any obligations under this solicitation as amended by

addenda. All addenda so issued will become part of the award and contract documents.

7. Preparation of Bid

a. Should any bidder be in doubt as to the meaning of the specifications, or should they find any

discrepancy or omission, they shall notify the Contract Managers listed on the solicitation cover sheet in

writing. No pleas of ignorance of such conditions and requirements resulting from failure to make such

investigations and examinations will relieve the successful offeror from its obligations to comply in every

detail with all the provisions and requirements of the contract documents or will be accepted as a basis

for any claim whatsoever for any monetary consideration on the part of the successful bidder. If

required, bidders will be notified of clarifications and/or additional information by means of addenda.

b. Each bid will show the full business address and contact information of the bidder and be signed by the

person(s) legally authorized to sign contracts. All correspondence concerning the bid and contract,

including notice of award, copy of contract, and purchase order, will be emailed, or mailed, to the

address shown on the bid in the absence of written instructions from the bidder to the contrary.

4

RFP 2026-52

c. Bidder shall submit one original proposal, with the requested documents signed. Bidders may not submit

more than one proposal. Bids must be prepared on the proposal form(s) provided. WCPS’s Price

Proposal and other forms shall not be altered.

d. Compliance with Laws; The Contractor hereby represents and warrants that:

i. It is qualified to do business in the State of Maryland and that it will take such action as, from

time-to-time hereafter, may be necessary to remain so qualified;

ii. It is not in arrears with respect to the payment of any monies due and owing the State of

Maryland, or any department or unit thereof, including but not limited to the payment of taxes

and employee benefits, and that it shall not become so in arrears during the term of this Contract;

iii. It shall comply with all federal, State, and local laws, regulations, and ordinances applicable to its

activities and obligations under this Contract; and

iv. It shall obtain, at its expense, all licenses, permits, insurance, and governmental approvals, if any,

necessary to the performance of its obligations under this Contract

v. Bidder shall provide proof of compliance to WCPS upon request.

e. By submitting a response to this solicitation, each Bidder represents that it is not in arrears in the

payment of any obligations due and owing the State of Maryland, including the payment of taxes and

employee benefits, and that it shall not become so in arrears during the term of the contract if selected

for contract award.

f. Bids by partnerships must be signed with the partnership name, followed by the signature and

designation of the person having authority to sign. When requested, satisfactory evidence of authority

of the person signing will be furnished. Anyone signing the bid as an agent shall file satisfactory evidence

of their authority to do so, if requested.

g. Bids by corporations must be signed with the name of the corporation, followed by the signature and

designation of the person having authority to sign. When requested, satisfactory evidence of authority

of the person signing will be furnished. Anyone signing the bid as an agent shall file satisfactory evidence

of their authority to do so, if requested.

h. Failure to sign the bid document will result in rejection of the bid as non-responsive.

i. WCPS will not be responsible for any costs incurred by a bidder in preparing and submitting a proposal in

response to this solicitation.

8. Bid Opening

a. Bids shall be opened in public at the time and place designated in the bid solicitation.

b. Complete evaluation of the proposals will not take place at the bid opening and no indication of award

will be made. A final recommendation(s) shall be prepared for review and approval by the Board of

Education of Washington County.

c. Final award recommendation, and the bid tabulation, will be posted on the WCPS webpage, after the

Board of Education of Washington County approval.

9. Errors in Bid Submissions

a. Bidders, or their authorized representatives, are expected to fully inform themselves as to the conditions

5

Commodity Codes

• NAICS 238990All Other Specialty Trade Contractors
• NAICS 339920Sporting and Athletic Goods Manufacturing
• NAICS 423910Sporting and Recreational Goods and Supplies Merchant Wholesalers

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