Project Information

Bid Title

Single Source Notice to Public - 201 Poplar Lower-Level CJC Courtroom Technology

Issuing Agency

Shelby County

Location

Tennessee

Published Date

Dec 2, 2025

Closing Date

Dec 10, 2025

Government Level

State & Local

Status

Closed

Original Source

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Project Description

Bid Title:

Single Source Notice to Public - 201 Poplar Lower-Level CJC Courtroom Technology

Category:

Information Technology

Status:

Open

Publish Date:

Tuesday, December 2, 2025 - 12:30pm

Close Date:

12/10/2025 - 2:30pm

Contact Person:

Sherry Money

[X]

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Name/Business Name *

Email Address *

Phone Number *

Bid Title

Redirect URL

Business Hours:

8:00am-2:30pm

Related Documents:

Single Source Notice to Public - 201 Poplar Lower-Level CJC Courtroom Technology.pdf

Attachment Preview

NOTICE OF SINGLE SOURCE TO THE PUBLIC

Shelby County Government has identified a single-source purchase for the goods/services as

listed below. This notice is not a request for bid, proposal, or qualifications.

Single Source – 201 Poplar Lower-Level CJC Courtroom Technology

The identified vendor will:

1. Install and integrate a court-specific AV and Digital Court Recording (DCR) solution

including microphones, IP cameras, assisted-listening systems, video encoders/decoders, DSP-

controlled audio, and dual displays to enable real-time and recorded hybrid proceedings.

2. Deploy QSC DSP room-control on courtroom workstations and touchscreens, including a

mounted 10-inch PoE touchscreen at the Clerk’s station and a desk-mounted unit, providing

full in-room AV control and automation.

3. Enable video-conferencing interoperability (Zoom, Microsoft Teams, Webex, etc.) via the

integrated DCR workstation and software with multi-channel audio/video recording, post-

recording management, and screen-capture.

4. Provide on-site installation, programming, and configuration for the complete AV and

recording system, plus initial setup and end-user training.

5. Deliver one year of on-site and remote support per courtroom, including hardware

replacement upon completion of installation.

Procurement Timing/Deadlines:

1. Goods and equipment shall be delivered and installed between November 15, 2025 and

December 31, 2026, in accordance with the project schedule for each of the eight courtrooms.

2. Provide maintenance services for one (1) year per courtroom, beginning upon substantial

completion of each courtroom’s installation (rolling start from the first through the last

installation).

If you have the capacity/expertise and are interested in providing the Goods or Services detailed

above please submit a letter of interest as well as your pricing (total & details) via email to

sherry.money@shelbycountytn.gov..

In accordance with Shelby County’s Purchasing policy, notice of single source will be posted on

the County’s website for seven (7) days prior to award.

Notice expires on December 10, 2025 at 2:30 p.m.

10.28.2025

Shelby County is an equal opportunity affirmative action employer, drug-free with policies of

non-discrimination on the basis of race, sex, religion, color, national or ethnic origin, age,

disability or military service.

THE RIGHT TO REJECT ANY AND ALL QUOTES IS RESERVED

By order of

LEE HARRIS, SHELBY COUNTY MAYOR

SHELBY COUNTY

GOVERNMENT

10.28.2025

Commodity Codes

• NAICS 541511Custom Computer Programming Services
• NAICS 541519Other Computer Related Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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