Project Information

Bid Title

Code Enforcement Services

Issuing Agency

Steuben County

Location

New York

Published Date

Jan 14, 2026

Closing Date

Feb 19, 2026

Government Level

State & Local

Status

Closed

Ref. #

GC-26-006-P

Original Source

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Bid Documents

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Project Description

Bid Number:	GC-26-006-P
Bid Title:	Code Enforcement Services
Category:	General County Bids
Status:	Open

Publication Date/Time: 1/14/2026 12:00 AM Closing Date/Time: 2/19/2026 1:30 PM Related Documents: GC-26-006-P Code Enforcement Services (PDF)

Attachment Preview

PURCHASING DEPARTMENT

COUNTY OF STEUBEN

3 East Pulteney Square

Bath, New York 14810

607-664-2484

REQUEST FOR PROFESSIONAL SERVICES

Notice is hereby given that the Public Works Committee of the Steuben County

Legislature and the Commissioner of Public Works is seeking a fully-certified Code

Enforcement Official (CEO) to enforce the Uniform Fire Prevention and Building Code

(Uniform Code) and State Energy Conservation Construction Code (Energy Code) in the

Town of Addison, NY, the Town of Campbell, NY, and the Town of Tuscarora on behalf

of Steuben County; GC-26-006-P.

Requests for proposal forms, scope of services and general provisions are available at

the Steuben County Purchasing Department, 3 E. Pulteney Square, Bath, N.Y. 14810.

These documents are also available on the Steuben County website,

www.steubencountyny.gov.

Interested parties assume all responsibility to acquire proposal information and forms.

To be considered, proposals must be submitted on Steuben County forms and delivered

in a sealed opaque envelope. Proposals will be received at the Purchasing Department

until 1:30 P.M. local time on February 19, 2026; at which time proposals will be opened

and acknowledged as received.

Steuben County retains the right to reject any or all proposals and to withdraw this

solicitation at any time.

Dated: January 13th, 2026

___________________

Andrew G. Morse

Director of Purchasing

Code Enforcement Official; #GC-26-006-P

1. Objective:

It is the intent of this request for proposals to hire a fully-certified Code

Enforcement Official (CEO) to enforce the Uniform Fire Prevention and Building

Code (Uniform Code) and State Energy Conservation Construction Code (Energy

Code) in the Town of Addison, NY, the Town of Campbell, NY, and the Town of

Tuscarora, NY on behalf of Steuben County.

The successful applicant will work under a contract with Steuben County, NY and

will NOT be an employee of Steuben County.

2. Project Manager:

Project manager is Chris Brewer, Deputy County Manager, 3 E. Pulteney Square,

Bath, N.Y. 14810. Telephone number: 607-664-2245.

3. Qualifications:

The county will be free to make any inquiry(ies) deemed necessary to ascertain

the qualification(s) of the contractor and/or the accuracy of statements made by

the contractor as to its qualification(s).

4. Contact Information and Requirements:

Along with its response, the submitter of the RFP shall include the following

information: name, address, telephone number and FAX number.

5. Proposal Cost:

The price shall be an in toto price per the proposed scope of

services/deliverables.

By in toto it is meant, the aggregate of all costs billable to Steuben County

including but not limited to travel, freight, labor, materials and equipment.

6. Selection of a Contractor:

Selection shall only be made from proposals submitted by qualified, responsive

and responsible entities who sufficiently meet the terms, conditions and

specifications stated herein.

However, under all circumstances and all statements to the contrary not with-

standing, the Steuben County reserves as its right, the right to determine the

contractor in accordance with the best interest of Steuben County.

Determination is not made at the opening. All submitted proposals are subject

to final review and acceptance by the appropriate personnel or committee(s) of

the Steuben County Legislature before a determination is made.

Receipt of proposals by the County shall not be construed as authority to bind

the County.

7. References:

Any response to this request for proposal shall contain at least three (3)

references with contact names and phone numbers.

8. Submission of Proposals:

Those submitting proposals do so entirely at their expense. There is no express

or implied obligation by Steuben County to reimburse any firm or individual for

any costs incurred in preparing or submitting proposals, preparing or submitting

additional information requested by the County, or for participating in any

selection interviews.

9. Contract Award:

Award of contract will be made following a review of the proposal by County staff

as deemed appropriate, and approval will be made by a designated committee.

10. Method of Award:

The award may be made to the most responsible contractor whose proposal is

determined to be in the best interest of Steuben County and who is deemed the

best fit to serve the County’s requirements based upon criteria stated under the

scope of this RFP, the evaluation of references, corporate qualifications and, if

deemed necessary, an interview with the contractor and the designated

committee.

Price will not necessarily be the determining factor in the award of the contract.

All proposals will be evaluated to determine if they meet the required format and

are in compliance with all requirements of the request for proposals.

Incomplete or non-responsive proposals may be rejected at the discretion of

Steuben County.

11. Contract Term:

The contract shall be effective from the date of a fully executed contract through

December 31, 2030.

12. Assignability:

The contractor shall not assign, transfer, convey, sub-contract, sublet or other-

wise dispose of all or portions of the contract; and/or work to be performed as a

result of the contract; or its right, title or interest therein, or its power to execute

such contract, or its responsibility therein to any other person, company or

corporation, without the prior written consent of the Steuben County Planning

Director and/or the AIP Committee.

13. Insurance:

a) This quote document includes an information sheet entitled: STEUBEN

COUNTY STANDARD INSURANCE REQUIREMENTS. These requirements

establish the minimum insurance(s) which the awarded contractor(s) shall

have in effect prior to entering into a contract to do business with Steuben

County. Said insurance(s) are required to remain in effect throughout the

term of the contract(s).

In the event that the contractor’s insurance lapses during the term of the

contract, the County reserves, as its right, the right to cancel the

awardee’s contract(s) and to purchase the contracted

product(s)/service(s) on the open market; with any increase in cost(s) to

Steuben County being charged to the contractor. Credit shall not be

issued to the awarded contractor where open market cost(s) to the

County are less than the cost(s) contracted with the contractor.

b) Steuben County shall be named as an additional insured in the

contractor’s policy for all intents and purposes of contract(s) issued as a

result of an award of this proposal. The document number and title shall

be referenced in the description/additional comments section of the

certificate of insurance form.

Additional insured and certificate holder must only read: Steuben County,

3 E. Pulteney Square, Bath, N.Y. 14810.

c) Each contractor shall submit an original of its Certificate of Insurance

(which indicates the contractor’s compliance with the above sections a)

and b) to Steuben County Purchasing Department, 3 E. Pulteney Square,

Bath, New York 14810.

d) The Certificate of Insurance must be approved by the County Risk

Manager prior to the contractor’s acting on and/or performing any of the

obligations it incurred as a result of the award and/or contract.

e) Self-employed persons must carry Worker’s Compensation coverage as

directed by the Steuben County Risk Manager. Contractor shall submit an

original Certificate of NYS Worker’s Compensation Insurance Coverage

form WC 88 31 21 C, which indicates the contractor’s compliance, to be

approved by the County Risk Manager prior to the contractor’s acting on

and/or performing any of the obligations it incurred as a result of the

award and/or contract.

f) Worker’s Compensation Insurance Exemption: Contractors claiming to be

exempt from the requirement to carry/provide Workers’ Compensation

Insurance shall submit a fully executed CE-200 form; the form to be

complete, notarized, and stamped as received by the New York State

Workers’ Compensation Board.

14. Non-Collusive Clause:

a. Clause – By submission of this proposal, each contractor and each person

signing on behalf of any contractor certifies, and in the case of a joint

proposal, each party thereto certifies as to its own organization, under

penalty of perjury, that to the best of knowledge and belief:

1. The prices in this proposal have been arrived at independently

without collusion, consultation, communication or agreement, for

the purpose of restricting competition, as to any matter relating to

such prices with any other contractor or with any competitor;

2. Unless otherwise required by law, the prices which have been

quoted in this proposal have not been knowingly disclosed by the

contractor and will not knowingly be disclosed by the contractor

prior to opening, directly or indirectly, to any other contractor or to

any competitor; and

3. No attempt has been made or will be made by the contractor to

induce any other person, partnership or corporation to submit or

not to submit a proposal for the purpose of restricting competition.

b. The contractor shall submit a signed and dated Non-Collusive Certificate

with its proposal which is included in this document. Said certificate is

mandated by Section 103-d of the General Municipal Law.

15. Hold Harmless Clause:

a. Clause-The agent shall at all times defend, indemnify and hold harmless

the County of Steuben and its employees from any and all claims,

damages or judgments or for the defense or payment thereof, based on

any claim, action or cause of action whatsoever, including any action for

libel, slander, or personal injury, or any affiliated claims, by reason of any

act or failure to properly act on the part of agent and in particular as may

arise from the performance under this contract. Such obligation to the

County shall not be construed to negate, abridge or reduce other rights of

indemnity which would otherwise exist. This provision shall supersede

any other provision in this agreement deemed to be in conflict, unless

specifically stated otherwise. In the event of an injury by the

Commodity Codes

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