Project Information

Bid Title

On-Call Traffic Electrical Services

Issuing Agency

City of Springfield

Location

Oregon

Published Date

Jan 8, 2026

Closing Date

Jan 23, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFQ 4077

Original Source

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Bid Documents

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Project Description

On-Call Traffic Electrical Services RFQ

Project Description

The City of Springfield Development & Public Works Department, Operations Division, is establishing a list of pre-approved, certified electricians for new construction, maintenance, and repair activities. The scope includes, but is not limited to, work in the public right of way and on public infrastructure requiring experience working on illumination and specialized traffic equipment.  This project is posted on OregonBuys.

Attachment 1 Statement of Work

Attachment 2 - Quote Form

Attachment 3 - MWESB Form

Attachment 4 - Sample Contract

Attachment 5 - Sample On-Call Work Order

Project Schedule

All dates, times and locations are subject to change

RFQ Package Available	January 5, 2026
Request for Clarification Due	January 12, 2026
Response to Clarification	January 16, 2026
Bids Due	January 23, 2026 at 5:00 pm No public opening

All questions regarding this project should be addressed to the contacts identified below.

• Tamara Beschorner
• Phone: 541 726-3697
• Email: tbeschorner@springfield-or.gov
  

• Scott Miller
• Phone: 541 726-3673
• Email: smiller@springfield-or.gov
  

Questions will be reviewed and responses will be posted to this website. If, in the opinion of the City, it is necessary to amend or supplement the Request for Quotes, an Addendum will be prepared, posted below, and notifications sent to all proposers that provided a valid e-mail address. A developer may also request to be added to the list for notifications by emailing Tamara Beschorner at tbeschorner@springfield-or.gov .

The City will make every reasonable effort to notify all proposers of Addenda, however, it is recommended that teams routinely check the website for updated information. The City is not responsible for any explanation, clarification, interpretation or approval made or given in any manner except by written Addendum issued by the City.

Addenda will not be issued within 72 hours of the RFQ response deadline without extending the RFQ deadline.

• Clarification Log
• Last Posted: None yet posted
• Any Questions and answers that do not amend or supplement the RFQ will be posted here.

Addenda Issued

Addendum Number	Addendum Date	Date/Time Posted

Attachment Preview

RFQ: Traffic On-Call Electrical Services

Attachment 1

Statement of Work

Purpose of Project:

The City desires to pre-qualify firms available to provide traffic electrical services, with the intention to

contract with multiple qualified firms on an on-call, as needed basis for electrical construction, maintenance,

and repair projects as they arise. On-Call Contracts may be awarded to firms that are qualified to perform

individual or multiple services described herein. Large, midsize, or small firms with the capacity to provide

designated services are encouraged to respond. The City encourages proposers who are minority, woman

owned and emerging small businesses to participate in City projects.

Services under the On-Call Contract will be provided on an as-needed basis through discrete Work

Orders (see "Attachment 5 On-Call Work Order Example”). Work orders will be used to assign work and will

define the specific scope, schedule, and budget for each project. The duration of the On-Call Contract will be

for a period of twelve months from contract approval, with the option of extension for up to two years at the

City’s discretion. The contracted hourly rate may be re-negotiated for each extension. The combined total

value of all Work Orders shall not exceed $100,000 annually for the city facilities.

Desired Outcomes/Project Objectives

• Street and Area Light Repairs

o Repairing or replacing damaged or faulty traffic signal cabinets or components

o Wire replacement from theft or failure

o Wire theft prevention

o Securing conduits/conductors in place

o Securing J-boxes and pouring concrete

o Installation of new conduits to repair damaged direct bury wire

o Street light fixture repair/replacements

o Street light pole replacements

• Traffic Signal Work

o Repairing or replacing damaged or faulty traffic signal cabinets or components

o Installation of components for the operation of traffic signals

o Input and output files

o Output files

o Communication equipment

o Signal heads

o Detection systems

o Components as deemed necessary by the Engineer and requiring a licensed electrician

o Repairing/replacing damaged or faulty components of the signal system such as signal poles, arms or

physical structures

• General Electrical Work

o Other traffic control or warning devices that require a licensed electrician

o Pedestrian crossing devices

o School zone warning devices

o Repairs or maintenance of City facilities such as building maintenance, service cabinets, radio systems or

interconnect systems

▪ Conduit and raceways

▪ Circuits and wiring

▪ Light fixtures and appurtenances (e.g. ballasts, photos sensors, globes)

RFQ: Traffic On-Call Electrical Services

Attachment 1

Statement of Work

▪ Outlets

▪ Electric boxes

City of Springfield Responsibilities

• City will be responsible for contacting the contractor to determine availability for work order needed and issuing

work orders to the contractor

o No work will be authorized until signed discrete Work Order that includes specific work tasks is

completed

• City may, at its discretion, provide individual equipment items or request contractor obtain the necessary item

with prior approval from the City

• City shall pay Independent Contractor for completed work according to approved invoices from each discrete

Work Order using BOLI wages.

• City shall inspect work for operational and code compliance

CONTRACTOR Responsibilities

• Contractor will ensure that a signed discrete Work Order has been received and that the work to be conducted

can be completed as scheduled prior to accepting the discrete Work Order

• The contractor will be responsible for obtaining all necessary permits and inspections

• Contractor will provide incidental materials and supplies while individual equipment items may be obtained by

the City or the Contractor on a case-by-case basis

• Copies of invoices showing actual cost for materials

• The completed On-Call Work Order needs to accompany the final invoice

• All work, except for emergencies, should take place during normal work hours between 7:00 AM and 5:00 PM

• Contractors shall abide by standard industry safety practices including but not limited to, lock-out-tag-out,

confined space entry, fall protection and hot work

City Project Contacts

Tamara Beschorner, tbeschorner@springfield-or.gov, 541-726-3697

Scott Miller, smiller@springfield-or.gov, 541-726-3673

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors

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