Project Information

Bid Title

Facility Supp Medical Supplies

Issuing Agency

State Government of Pennsylvania

Location

Pennsylvania

Published Date

May 7, 2026

Closing Date

Jun 10, 2026

Government Level

State & Local

Status

Closed

Ref. #

6100065715

Original Source

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Bid Documents

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Project Description

General Information
Department for this solicitation:	Procurement
Date Prepared:	04/16/26	Types:	IFB
Advertisement Type:	Service Materials Service & Materials PW Construction Agency Construction Real Estate
Solicitation/Project#:	6100065715	Solicitation/Project Title:	Facility Supp Medical Supplies
Description:	The Department of Human Services (“DHS”) requires a contractor to provide supplemental medical supplies, upon request, for consumers residing at the below facilities: Clarks Summit State Hospital 1451 Hillside Drive Clarks Summit, PA 18411 Danville State Hospital 50 Kirkbride Drive Danville, PA 17821 Ebensburg Center 4501 Admiral Peary Highway Ebensburg, PA 15931 Loysville Complex 8 Opportunity Drive Loysville, PA 17047 Norristown State Hospital 1001 Sterigere Street Norristown, PA 19401 Selinsgrove Center 1000 Route 522 Selinsgrove, PA 17870 South Mountain Restoration Center 10058 south Mountain Road South Mountain, PA 17261 Southeast Youth Development Center 1200 Mokychic Drive Collegeville, PA 19426 Torrance State Hospital State Route 1014 Torrance, PA 15779 Warren State Hospital 33 Main Drive Warren, PA 16365 Wernersville State Hospital 160 Main Street Wernersville, PA 19565

Department Information
Department/Agency:	Department of Human Services "prior DPW"	Delivery Location:	11 Delivery Locations
County:	Multiple	Duration:	Per contract terms

Contact Information
First Name:	Ceena	Last Name:	Jenkins
Phone Number: (XXX-XXX-XXXX)	717-214-0741	Email:	cejenkins@pa.gov

Solicitation Information
Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation.
Solicitation Start Date:	04/16/26
Solicitation Due Date:	06/10/26	Solicitation Due Time:	10:00 AM
Solicitation Opening Date:	06/10/26	Solicitation Opening Time:	10:01 AM
Opening Location:	Electronic Issuance Via Srm
No. of Addendums:	1
Amended Date:	05/07/26

Related Solicitation Files

Original Files IFB 6100065715 Supplemental Medical Supplies SOW.pdf 6100065715 Addendum 1.pdf Electronic Bidding Procedures for Vendors.pdf

Attachment Preview

Department of Human Services

Statement of Work

Supplemental Medical Supplies

I. Objective

The Department of Human Services (“DHS”) is issuing this Invitation for Bid (“IFB”) as it

requires a contractor to provide medical supplies, upon request, for consumers residing at the

below facilities:

Clarks Summit State Hospital

1451 Hillside Drive

Clarks Summit, PA 18411

Ebensburg Center

4501 Admiral Peary Highway

Ebensburg, PA 15931

Norristown State Hospital

1001 Sterigere Street

Norristown, PA 19401

South Mountain Restoration Center

10058 south Mountain Road

South Mountain, PA 17261

Torrance State Hospital

State Route 1014

Torrance, PA 15779

Wernersville State Hospital

160 Main Street

Wernersville, PA 19565

Danville State Hospital

50 Kirkbride Drive

Danville, PA 17821

Loysville Complex

8 Opportunity Drive

Loysville, PA 17047

Selinsgrove Center

1000 Route 522

Selinsgrove, PA 17870

Southeast Youth Development Center

1200 Mokychic Drive

Collegeville, PA 19426

Warren State Hospital

33 Main Drive

Warren, PA 16365

II. Background

The selected Contractor shall provide medical supplies listed on Attachment A – Item

Specifications. This solicitation is divided into two lots as identified below.

Lot 1 – Medical Supplies Lot 2 – Medical Equipment

Bids must include a bid for each item listed in a Lot. Bidders may choose to submit a bid for all

items on both Lot 1 and Lot 2 or only submit a bid for all items on an individual Lot.

III. Term of Service

The term of this service shall commence upon issuance of a Contract to the selected Contractor

(“Effective Date”) and shall expire one year after the Effective Date unless it is terminated earlier

pursuant to the terms of the Contract.

Further, the parties hereto may agree to renew the Contract for up to four additional one-year

renewal terms, upon the same terms and conditions as set forth in the Contract. At the time of

each renewal, DHS and the selected Contractor shall negotiate the Contract unit price not to

exceed a maximum of 3% over the unit price in effect at the time of each renewal term. The term

of this project may be extended by, and at the sole option of, the Commonwealth for up to 3

months upon the same terms and conditions where a continued need exists for the services of the

selected Contractor and there has been no termination under the terms of the Contract.

IV. Scope of Work

The selected Contractor shall provide all requested medical supplies listed on Attachment A –

Item Specifications for the awarded lot or lots.

Page 1 of 3

Revision Date: July 14, 2023

V.

VI.

VII.

VIII.

IX.

Bid Requirements/Qualifications A bidder’s electronic submission must include the following as

attachments:

• Completed and signed Attachment A – Item Specifications; and

• Completed and signed Reciprocal Limitations Act Requirements form (GSPUR89); and

• Completed and signed Workers Protection and Investment Certification Form.

Failure to complete and submit these required documents with your bid submission will result in

the rejection of the contractor’s bid.

Questions and Answers

All questions regarding the IFB must be submitted via the RA-pwbidquestions@pa.gov email

address. All questions must be received by 4/29/2026 12:00 PM. Include the IFB bid number in

the subject of the email.

All questions and answers are considered an addendum to the IFB. Answers will be posted by

5/8/2025 12:00 PM.

Contract Award

Award shall be made to all responsive and responsible bidders per lot.

Estimated Quantities

The quantities are estimates only and may increase or decrease dependent upon the needs of DHS.

Specifications

a. Minimum Order: The minimum order qualifying for F.O.B. delivered price to DHS shall

be $100.00. The selected Contractor is responsible for all shipping/freight cost in

association with any order that is issued to their company, if the order meets the minimum

dollar amount. If a Facility does not meet the minimum order amount, the supplier may

add a reasonable freight/shipping cost accordingly.

b. Confirmation of a Purchase Order: The selected Contractor is responsible for

acknowledging receipt of order (Monday – Friday) and providing an Estimated Time of

Arrival (“ETA”) within 24 hours of receipt of a Purchase Order (“PO”). Acknowledgement

of receipt must be made via fax or e-mail.

c. Addition/Deletion of Products: The selected Contractor is responsible for notifying the

Issuing Officer named in Section X of all discontinued Manufacturers/Products in a

timely manner. Replacement products may be added to the Contract through mutual

agreement of the Supplier and DHS. DHS will have the final determination to replace the

item or bid separately. Additional products may be added to the Contract through mutual

agreement of the Supplier and DHS. Any replacement items or additional products must

be in writing and agreed upon by both parties, evidenced by both parties signing the

writing.

d. Returns: Any items delivered in poor condition, delivered in an amount not consistent

with the PO amount, or delivered in error because it was not ordered, may, at the discretion

of the Facility, be returned to the selected Contractor at the selected Contractor’s expense

within 30 business days. Credit for returned goods shall be made immediately after the

selected Contractor receives the returned item(s), or upon notice that an ordered item was

not delivered. There shall be no restocking fees assessed to the Facility for any items

returned under this section. If the Facility orders the wrong item, the item will be returned

to the selected Contractor, either to the distribution center or the nearest retail location, at

Page 2 of 3

Revision Date: July 14, 2023

the expense of the Facility. Credit for returned goods shall be made immediately after the

selected Contractor receives the returned item(s).

X. Contact Information

Ceena Jenkins, Management Analyst 2

717-214-0741

Ra-pwbidquestions@pa.gov

XI. Confirmation of Supply

A Packing Slip is required for each PO to verify that item(s) have been delivered. An invoice

should be sent to:

Clarks Summit State Hospital

Attn: Accounting Department

1451 Hillside Drive

Clarks Summit, PA 18411

Ebensburg Center

Attn: Accounting Department

4501 Admiral Peary Highway

Ebensburg, PA 15931

Norristown State Hospital

Attn: Accounting Department

1001 Sterigere Street

Norristown, PA 19401

South Mountain Restoration Center

Attn: Accounting Department

10058 south Mountain Road

South Mountain, PA 17261

Torrance State Hospital

Attn: Accounting Department

State Route 1014

Torrance, PA 15779

Wernersville State Hospital

Attn: Accounting Department

160 Main Street

Wernersville, PA 19565

Danville State Hospital

Attn: Accounting Department

50 Kirkbride Drive

Danville, PA 17821

Loysville Complex

Attn: Accounting Department

8 Opportunity Drive

Loysville, PA 17047

Selinsgrove Center

Attn: Accounting Department

1000 Route 522

Selinsgrove, PA 17870

Southeast Youth Development Center

Attn: Accounting Department

1200 Mokychic Drive

Collegeville, PA 19426

Warren State Hospital

Attn: Accounting Department

33 Main Drive

Warren, PA 16365

XII. Payment Provisions:

The selected Contractor will be reimbursed only for commodities/materials received and accepted

by the Commonwealth of Pennsylvania.

Failure to submit invoices in compliance with the following instructions will result in invoices

being returned to the selected contractor and will substantially delay processing of payments. The

selected Contractor shall be paid upon satisfactory delivery and submission of an invoice on the

selected Contractor’s letterhead.

The invoice should contain at minimum the information listed on the sample invoice – Supplier

Sample Invoice can be found at:

http://www.dgsweb.state.pa.us/comod/CurrentForms/SampleSupplierInvoice.doc

Page 3 of 3

Revision Date: July 14, 2023

Commodity Codes

• NAICS 423450Medical, Dental, and Hospital Equipment and Supplies Merchant Wholesalers

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