Project Information

Bid Title

Bulk Fuel 25

Issuing Agency

City of Durango

Location

Colorado

Published Date

Dec 31, 2025

Closing Date

Jan 20, 2026

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bulk Fuel 25

Attachment Preview

INVITATION FOR BIDS

The City of Durango (City or COD) and La Plata County (County or LPC) are requesting firm bids for BULK

FUEL in accordance with the terms, conditions, and specifications contained in these documents.

The City reserves the right to extend all of the terms, conditions, specifications, and unit or other prices of

any contract resulting from this bid to any and all public bodies and subdivisions. This is conditioned upon

mutual agreement of all parties pursuant to special requirements which may be appended thereto. The

supplier/contractor agrees to notify the issuing body of those entities that wish to use any contract

resulting from this bid and will also provide usage information, which may be requested.

The City assumes no authority, liability, or obligation, on behalf of any other public or non-public entity that

may use any contract resulting from this bid. All purchases and payment transactions will be made directly

between the contractor and the requesting entity. Any exceptions to this requirement must be specifically

noted in the bid/proposal response. Bidders wishing to participate should ensure they have all addenda prior

to submission of bid. Failure to acknowledge receipt of any addenda applicable to this project could result in

the rejection of your bid.

This Invitation for Bids and any subsequent addenda will be posted to the Rocky Mountain E-Purchasing System

website (www.bidnetdirect.com/colorado) then click on Vendor Login or Vendor Registration if you have not

already registered. Firms are encouraged to register with RMEPS for all City bid opportunities.

Questions:

Each bidder, before submitting his bid, shall become fully informed as to the extent and character of work

required. All questions must be submitted via Rocky Mountain E-Purchasing System website

(www.bidnetdirect.com/colorado).

Question Deadline: January 9, 2026, Time: 3:00 p.m. (Local Time)

(Questions received after the deadline may not be accepted.)

Final Addendum:, January 13, 2026 Time: 3:00 p.m. (Local Time)

Submittal Instructions (Reference: Bid Submission Section)

Submittal requirements are outlined in the Bid Submission Section of the Bid Documents. Deliver Bid via: Rocky

Mountain E Purchasing (www.bidnetdirect.com/colorado) using the form furnished.

Project Title: BULK FUEL

Bid Due Date and Time: January 20, 2026, 3:00 p.m. (Local Time)

It is the sole responsibility of the respondent to see that the bid is received before the submission deadline. Late bids will not be considered.

All bids submitted shall be binding upon the respondent if accepted by the City within sixty (60) calendar days of the submission date.

Negligence upon the part of the respondent in preparing the bid confers no right of withdrawal after the time fixed for the submission of bid.

This project is being bid in accordance with the City of Durango Purchasing Policy.

Bob Grogan, Jr.

Purchasing Manager

BulkFuel25

December 30, 2025

Published: Dec 30, 2025 & Jan 2, 2026

949 E 2nd Avenue · Durango CO 81301

Page 1 of 8

12/30/25

I. INVITATION TO BID

The City of Durango and La Plata County are requesting sealed bids for the purpose

of establishing a cooperative price agreement with Contractors in order to supply

high-quality bulk fuel, to be delivered and placed in City and County owned tanks

at various field locations.

For purposes of this solicitation the term “Agency” shall refer to the City of

Durango and/or La Plata County, as appropriate.

II. CONTRACTOR REQUIREMENTS

The Selected Contractor shall be qualified to perform the required work under

applicable licensing statutes of the State of Colorado and other applicable

regulatory agencies. The Contractor shall be properly licensed and shall comply

with all applicable federal, state, and local government codes, laws, regulations,

and requirements in the performance of the work described herein.

The Selected Contractor awarded a price agreement under this solicitation, is an

independent contractor and shall perform its obligations under this agreement as

it deems necessary and appropriate. The Agencies will not supervise or regulate

the Contractor in the day-to-day performance of this Agreement. The Successful

Contractor and its officers, directors, agents and employees, are independent

contractors performing services for the Agencies and are not employees of the

Agencies. The Successful Contractor, and its officers, directors, agents, and

employees, shall not accrue leave, retirement, insurance, bonding, use of Agency

vehicles or any other benefits afforded to employees of the Agencies. The

Successful Contractor covenants that it presently has no interest, and shall not

acquire any interest, direct or indirect, financial or otherwise, which would conflict

in any manner or degree with the performance of the required services.

The Contractor(s) awarded a price agreement agrees, as material consideration for

this agreement, to defend, indemnify, and hold harmless the Agencies, its elected

officials, agents, and employees from and against any and all claims arising out of

any asserted negligent act, error or omission of the Contractor, its officers,

directors, employees or agents or arising in any way from this agreement or the

Contractor’s activities hereunder. The indemnity agreed to in this paragraph shall

not extend to liabilities, claims, damages, losses or expenses, including attorney

fees arising out of the preparation or approval of maps, drawings, opinions,

reports, surveys, change orders, designs or specifications by the Agency, or the

agents or employees of the Agencies, or the giving of or the failure to give directions

or instructions by the Agency, or the agents or employees of the Agency, where

such giving or failure to give directions or instructions is the primary cause of bodily

injury to persons or damage to property.

BulkFuel25

Page 2 of 8

rev. 12/30/25

III. INSTRUCTIONS TO BIDDERS

A. Current Field Locations - The majority of deliveries will be made to the

following locations:

• City of Durango Warehouse

15,000 gallons unleaded, 5,000 gallons diesel - underground

105 Sawyer Drive

Durango CO 81303

• Durango-La Plata County Airport

12,000 gallons unleaded – aboveground, 2,000 gallon diesel tank

aboveground

1000 Airport Road

Durango CO 81303

• Greenmount Cemetery (small truck required for limited accessibility

delivery area)

800 gallons diesel, 400 gallons unleaded - aboveground

900 Cemetery Road

Durango CO 81301

• La Plata County Road and Bridge

10,000 gallons unleaded, 10,000 gallons diesel – both are

underground

1365 S Camino Del Rio

Durango CO 81303

• La Plata County – Ignacio site (small truck required for limited

accessibility delivery area)

4,000 gallons diesel – aboveground

181 County Road 319

Ignacio CO 81137

• La Plata County – Marvel site (small truck suggested for limited

accessibility delivery area)

4,000 gallons diesel – aboveground

66 County Road 133D

Marvel CO 81329

• La Plata County Fairgrounds

500 gallons diesel -- aboveground

2500 Main Ave.

Durango Co 81301

BulkFuel25

Page 3 of 8

rev. 12/30/25

Delivery hours are 7:30 a.m. to 4:00 p.m., Monday through Friday.

The Selected Contractor shall furnish and deliver fuel as soon as

practicable within 24 hours of order, but no later than 48 hours after order is

received. Failure to deliver fuel in a timely manner may be considered a

breach of contract subject to the provisions of Section II(C).

The Selected Contractor shall furnish and deliver the specified grade of

unleaded gasoline or diesel to each location as specified. The Selected

Contractor shall present a delivery ticket at the delivery site, identifying the

number of gallons delivered, and must obtain a signature of receipt from an

authorized Agency individual.

Fuel storage tanks shall be stick-read by Contractor’s delivery drivers before

and after transport truck unloads. The resulting information shall be noted on

each delivery ticket.

Delivery of all products will be made FOB, final destination.

Said fuel shall be unloaded from the Contractor’s tanker, into the Agency-

owned fuel tank, by the Selected Contractor.

B. Price Agreement Term

The primary term of this agreement shall be one (1) year beginning March 1,

estimated, 2026, and ending February 28, 2027. The Agencies reserve the

right to extend the bid for four (4) additional years (Years 2, 3, 4, and 5), by

mutual written consent with the Contractor. The agreement may also be

renewed for a period less than one full year.

Any price agreement awarded as a result of this solicitation shall be

nonexclusive. During the term of the agreement, the Agencies reserve the

right to solicit additional bids or quotations, and purchase fuel from other

sources, when deemed in the best interest of the Agency.

C. Termination of Agreement

In the event of a breach of any provision of the agreement, the Agency shall

notify the Contractor of the fault within a reasonable time. The Contractor

shall have ten (10) days to respond. If the Contractor fails to respond within

ten (10) days and make arrangements satisfactory to the Agency, the

Agency may immediately terminate the agreement or take other steps, as it

deems necessary. The Contractor shall pay the Agency all costs and

BulkFuel25

Page 4 of 8

rev. 12/30/25

expenses including reasonable attorney’s fees incurred by the Agency in

exercising any of its rights or remedies in connection with enforcement of

this agreement.

The Agency reserves the right, in case of vendor default, to procure the

articles or services from other sources and hold the defaulting vendor

responsible for any excess costs occasioned thereby.

Should vendor default be due to a failure to perform or because of a request

for a price increase, the Agency reserves the right to remove the vendor

from the respective bidders list for twelve (12) months.

The Agency may terminate this agreement at any time, without penalty of

any kind, by giving at least thirty (30) days notice in writing to the Contractor.

Note that financial obligations of the Agency, payable after December 31,

2026, pursuant to this contract, shall be contingent upon funds for that

purpose being appropriated, budgeted and otherwise made available.

D. Quantities

Quantities/gallons of fuel listed in each category are based on a 12-month

period and are estimated only. Each Agency reserves the right to purchase

more than or less than the quantity indicated. Fuel shall be purchased on

an as needed, when needed basis.

Fuel

Estimated Annual Usage

City of Durango Warehouse:

Regular Unleaded

Premium Diesel

102,000 gallons

64,000 gallons

Durango-La Plata County Airport:

Regular Unleaded (taxed)

Premium Diesel

100,000 gallons

4,500 gallons

Greenmount Cemetery (small truck required for limited accessibility

delivery area)

Regular Unleaded

600 gallons

Premium Diesel

3,000 gallons

La Plata County - Durango Shop

Regular Unleaded

Premium Diesel

98,500 gallons

55,000 gallons

BulkFuel25

Page 5 of 8

rev. 12/30/25

Commodity Codes

• NAICS 324110Petroleum Refineries
• NAICS 424710Petroleum Bulk Stations and Terminals
• NAICS 424720Petroleum and Petroleum Products Merchant Wholesalers (except Bulk Stations and Terminals)
• NAICS 454310Fuel Dealers

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.