Project Information

Bid Title

Owner’s Project Management Services for the Renovation & Expansion of the Nashua Public Library

Issuing Agency

City of Nashua

Location

New Hampshire

Published Date

Dec 23, 2025

Closing Date

Jan 21, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP1035-012126

Original Source

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Bid Documents

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Project Description

Bid Number:	RFP1035-012126
Bid Title:	Owner’s Project Management Services for the Renovation & Expansion of the Nashua Public Library
Category:	City
Status:	Open

Description: The City of Nashua invites qualified Owner’s Project Managers to submit proposals for the renovation, preservation of the Nashua Public Library in downtown Nashua. All applications must be submitteconformance with this Request for Proposals (RFP). Publication Date/Time: 12/23/2025 12:30 PM Closing Date/Time: 1/21/2026 3:00 PM Related Documents: 1035-012126 OPM Services for the Renovation and Expansion of the Nashua Public Library

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City of Nashua

Purchasing Department

Administrative Services Division

229 Main Street - Nashua, NH 03060

(603) 589-3330

Email: purchasing@nashuanh.gov

CITY OF NASHUA

REQUEST FOR PROPOSALS

Tuesday, December 23, 2025

RFP 1035-012126 Owner’s Project Management Services for the Renovation & Expansion of the

Nashua Public Library

The City of Nashua invites qualified Owner’s Project Managers to submit proposals for the renovation, and

preservation of the Nashua Public Library in downtown Nashua. All applications must be submitted in

conformance with this Request for Proposals (RFP).

The City, through the Mayor, who is the awarding authority and reserves the right to reject any and all proposals

or parts of proposals; to waive any defects, information, and minor irregularities; to accept exceptions to these

specifications; to award contracts or to cancel this request if in the City’s best interest.

Information for Proposers:

Price Proposals must use the price proposal form incorporated herein.

The City is now accepting submittals electronically via Bonfire. Please review the electronic documents

linked here, Bonfire Vendor Registration and Bonfire Vendor Submission, for more information. We

strongly recommend that you give yourself sufficient time and at least one (1) business day before the due

date to begin the uploading process and finalize your submission. Copies are also available on the City’s

website in the Purchasing section within the Bids section.

If a proposer chooses to submit their proposal outside of Bonfire, the following are alternate options:

Paper: Proposals shall be submitted in two separate sealed envelopes marked “Price Proposal” or “Non-

Price Proposal.” Sealed proposals shall be addressed to the Purchasing Manager in a sealed envelope

marked “Request for Proposals for: “Owner’s Project Management Services for the Renovation &

Preservation of the Nashua Public Library” with the proposer’s name and address.

The submittal must be formatted as a single bound volume. Two (2) hard copies and one (1) electronic

copy on a flash drive. Provide one separate sealed hard copy of the Price Proposal.

Regardless of the method of submission, proposals must be received no later than 3:00 pm on Wednesday,

January 21, 2026 in the Purchasing Department; City Hall, 229 Main Street, Room 11, Nashua, NH 03061.

Postmarks or other timestamps will not be accepted in lieu of actual delivery. Proposers can use whatever

delivery mechanism it chooses as long as it remains clear that the proposer is responsible for submissions

before the date and time.

The time of receipt shall be when a proposal has been officially documented by the Purchasing

Department, in accordance with its established policies, as having been received at the location designated

above. The City accepts no responsibility for mislabeled mail. Any and all damage that may occur due to

shipping shall be the proposer’s responsibility.

Further details are available on the City’s website, www.nashuanh.gov, under services; Bid Opportunities,

Current Bids and on the Bid Express website; (Refer to Document RFP1035-012126). Proposals will be

opened in public on the due date and time. Results of the proposal opening will be posted on the City’s

website, www.nashuanh.gov, under Services; Bid Opportunities; Bid Results; (Refer to Document

RFP1035-012126) within twenty-four (24) hours of the opening.

Please note paper copies of the proposal documents are not available in the City’s Purchasing Office.

The City assumes no liability for the payment of costs and expenses incurred by any party in responding

to this request for proposals. All proposals become the sole property of the City of Nashua. This request

for proposals is not a contract and alone shall not be interpreted as such, but rather serves as an instrument

through which proposals are solicited.

The timeline for this project is as follows:

Project Timeline

Optional Pre-Proposal Meeting

Date

Monday, January 5, 2026

Deadline for questions to be

submitted in writing

Answers/clarifications posted

Proposals Due

Interviews

Friday, January 9, 2026

Wednesday, January 14, 2026

Wednesday, January 21, 2026

TBD

Time/Location

1:00 pm

City Hall, Auditorium, 3rd

Floor

10:00 am

3:00 pm

3:00 pm

There will be an optional pre-proposal meeting on Monday, January 5, 2026, at 1:00 pm in the Auditorium

on the 3rd Floor at City Hall, 229 Main Street, Nashua, NH, 03061. Attendance to this meeting is

recommended for all wishing to submit a proposal for this project. The meeting is an opportunity for the

City of Nashua to provide an overview of the project objectives.

Proposers are encouraged to submit questions via email; however, the City assumes no liability for

assuring accurate and complete email transmission/receipt and is not responsible to acknowledge receipt.

Inquires must be submitted in writing, citing the RFP title/number, page, section and must be received no

later than Friday, January 9, 2026, by 10:00 am to:

City of Nashua

229 Main Street, Nashua, NH 03060

purchasing@nashuanh.gov

The City will consider all timely-received questions and requests for change and, if reasonable and

appropriate, will issue an addendum to clarify or modify this RFP. Answers to submitted questions and

other addenda will be posted on the City of Nashua website www.nashuanh.gov, under Services; Bid

Opportunities; Current Bids; (Refer to RFP1035-012126) and on Bonfire no later than Wednesday,

January 14, 2026, at 3:00 pm.

The City herby notifies all proposers that disadvantage business enterprises will be afforded full

opportunity to submit proposals in response to this invitation and will not be discriminated against on the

grounds of race, color, national origin, sex, age, or disability in consideration for an award.

Pursuant to NRO 5-71 (A), the City of Nashua supports the concept of purchasing products which are

biodegradable, can be or have been recycled, or are environmentally sound. Due consideration will be

given to the purchase of such products. If you are proposing any such products which qualify, please so

indicate in a cover sheet by item number and description. We are also conscious of energy use and

encourage proposers to propose products that are energy efficient.

All proposals are binding for ninety (90) days following the deadline for proposals, or until the effective

date of any binding resulting contract, whichever is later.

This Request for Proposals, which will lead to a contract with the City of Nashua, shall follow the

purchasing ordinances of the Nashua Revised Ordinances (“NRO”). Notwithstanding the provisions of

this Request for Proposals, the City reserves the right to negotiate with bidder(s) with respect to the scope

of services requested and the price thereof. Further, it reserves the right to accept any proposal in whole or

in part, and to reject any or all proposals as deemed in the best interest of the City.

Each proposer agrees to waive any claim it has or may have against the Owner or their respective

employees arising out of or in connection with the administration, evaluation, or recommendation of any

proposal.

The City is exempt of all taxes. All proposals must be FOB Nashua, NH. All proposers must comply with

all applicable Equal Employment Opportunity laws.

Pursuant to NRO 5-78 (F), the Purchasing Manager shall not solicit a proposal from a contractor who is

in default on the payment of taxes, licenses, or other monies due the City. Therefore, this request is void

as to anyone who is in default on said payments.

To be eligible for an award, a proposer must be deemed “responsible”. A responsible proposer:

• Has the ability, capacity and skill to provide the goods or services required

• Can provide the goods or services within the time frame specified

• Has a satisfactory record of integrity, reputation, judgement and experience

• Has sufficient financial resources to provide the goods or services

• Has an ability to provide future maintenance and support as required

• Providing the proposers that provided goods or services to the City, has developed a positive track

record with the City

The successful proposer will be required to provide the City with certificates of insurance for coverage as

listed below and endorsements affecting coverage required by the contract within ten (10) calendar days

after the City issues the notice of award. The City requires 30 (30) calendar days' written notice of

cancellation or material change in coverage. The certificate and endorsements for each insurance policy

must be signed by a person authorized by the insurer and who is licensed by the State of New Hampshire.

General Liability, Employer’s Liability, and Auto Liability policies must name the City of Nashua as an

additional insured and reflect on the certificate of insurance:

• General Liability insurance in the amount of $1,000,000 per occurrence and $2,000,000 aggregate

• $1,000,000 combined Single Limit Automobile Liability (coverage must include all owned, non-

owned and hired vehicles)

• Workers’ Compensation Coverage in compliance with the State of New Hampshire statues,

$100,000/$500,000/$100,000

• Professional Liability: $1,000,000

The proposer should understand that under the New Hampshire Right-to-Know Law, all documents

submitted in response to this request, including financial information, are considered public information

and will be made available to the public upon request, unless specifically exempted under the law.

Any proposer submitting a proposal may appeal a pending award prior to the award by the City. The

appellant must:

a. Submit a written protest to the City’s Purchasing Manager within (5) business days after the

proposal opening.

b. Describe, in the written protest, the issues to be addressed on appeal.

c. Post, with the written protest, a bond with a surety meeting the requirements of General

Condition 5.02 authorized to do business in this state, or submit other security in a form

approved by the City who will hold the bond or security until a determination is made on the

appeal.

d. Post the bond or other security in the amount of 25% of the total dollar value of the appellant’s

proposal, up to a maximum bond or other security amount of $250,000.

e. Not seek any type of judicial intervention until the City has rendered its final decision on the

protest.

The City will stop award actions until after the City’s Purchasing Manager has responded in writing to the

protest. If the appellant is not satisfied with the response, the appellant may then protest to the Board of

Aldermen, who will render a final decision for the City. No award protests will be heard by the Board of

Aldermen unless the proposer has followed the appeal process.

If any appeal is granted, the full amount of the posted bond or security will be returned to the appellant. If

the appeal is denied or not upheld, a claim may be made against the bond for expenses suffered by the City

because of the unsuccessful appeal

The City is not liable for any costs, expenses, attorney’s fees, loss of income, or other damages sustained by

the appellant in a bid appeal process.

Prospective applicants who have any questions regarding this opportunity may contact the Purchasing

Department at Purchasing@nashuanh.gov

Sincerely,

Amy Girard

City of Nashua

Purchasing Manager

City of Nashua

Purchasing Department

Administrative Services Division

229 Main Street - Nashua, NH 03060

(603) 589-3330

Email: purchasing@nashuanh.gov

Request for Proposals for

Owner’s Project Management Services

for the Renovation & Preservation of the Nashua Public Library

The City of Nashua is seeking proposals for owner’s project management services for the renovation, and

expansion of the Nashua Public Library. The City of Nashua is committed to preserving, restoring and

enhancing the Nashua Public Library located at 2 Court Street by investing in a strategy to repair, renovate

and expand the existing structure in order to retain the useful life and community asset for the vitality of the city.

Scope of Work

The OPM is expected to provide a range of services as outlined below.

General Project Management Tasks

Provide overall management of the project team.

Understand, respond to and manage the expectations of the City of Nashua

Create and maintain a project master schedule, incorporating design, approvals, permitting, bidding,

value engineering, construction and FF&E.

Attend meetings as required to get the job done. This includes project meetings with the team,

management meetings with key City leaders (City Administrator, Board of Selectmen), and

informational meetings with City Boards and Committees (including, but not limited to, the

Board of Aldermen, Planning Board, Zoning Board of Appeals and Conservation Commission),

meetings with other community stakeholders as applicable, and public meetings designed to

communicate progress to local residents and businesses.

Ensure that meetings are properly documented with minutes in a timely fashion.

Monitor the flow of information between the project team members to ensure that it is consistent,

timely, accurate and civil.

Work with the Nashua Public Library Director and marketing team to define and implement a

communications plan for constituents that may include memos, newsletters, periodic informational

sessions and other updates as appropriate.

Manage the procurement process for any required additional consultants and vendors, including

RFP’s, interviews, proposal assessment and contract negotiation.

Participate in discussions and meetings with other regulatory agencies as necessary including the New

Hampshire state agencies and assist consultants in the preparation of permitting documentation.

Retain testing agencies as required by law, review their reports and respond to issues.

Assist the design team in developing a comprehensive punch list.

Ensure delivery by the architect(s) and the contractor(s) of required warranties, manuals, as-built

drawings and other required record documents.

Keep project files suitable for audit review, including copies of contracts, invoices, bid awards,

subcontractor correspondence, change orders and project closeout documents.

Finance Tasks

Develop an overall project budget

Monitor and update the budget as the project develops.

Review change requests from all team members (including the architect, engineers, specialty consultants

and the construction manager). Solicit the City’s approval, process required paperwork, and work to

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 541611Administrative Management and General Management Consulting Services

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