Project Information

Bid Title

25-35 Insurance and Employee Benefits Consultant Services

Issuing Agency

Bay County

Location

Florida

Published Date

Apr 3, 2025

Closing Date

May 1, 2025

Government Level

State & Local

Status

Closed

Ref. #

25-35

Original Source

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Bid Documents

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Project Description

Bid Number:	25-35
Bid Title:	25-35 Insurance and Employee Benefits Consultant Services
Category:	Professional Services
Status:	Open

Description: INTRODUCTION/SCOPE OF SERVICES Bay County Board of Commissioners is requesting a proposal from qualified insurance consultants for services related to the County’s Employee Benefits Program, this is including but not limited to: • Self-insured group health • Dental • Vision • Voluntary Worksite Products, etc. Given the cost and complexity of employee benefits, the Bay County Board of Commissioners is seeking the most qualified consultant to provide as needed brokerage, consultant, and administrative services. The County’s goal is to provide outstanding employee benefits and customer service at the best value to our plan members who are our employees, their families and retirees. The County is inviting all interested firms to submit a proposal to provide the full scope of services set forth within this Request for Proposal (RFP). Bay County has one High Deductible Health Plan with UMR/UHC Choice Plus. The individual deductible is $1600 for individual and $3,200 for family (MOOP $5,000). The County currently funds 90% of the plan chosen by the employee (EO, ES, EC, or EF coverage). Detailed reports with medical loss ratios, utilization, enrollment, and claims will be provided upon award of contract. TOTAL MEMBER COUNT: Total Employees in the Plan (Medical): (Clerk of Court/SOE- 90 Employees, 88 Dependents) (Bay County Tax Collector- 60 Employees, 52 Dependents) (Property Appraiser- 28 Employees, 28 Dependents, 1 Retiree) (BOCC- 688 Employees, 588 Dependents, 63 Retirees) CONSULTING SERVICES: • Review the County’s health benefits (i.e. health, dental, prescription drug programs) and assess opportunities for improvements in cost savings and services provided. • Provide the County with unbiased professional guidance. • Make recommendations in the selection and implementation of new programs and/or changes to existing programs. • Act as a continuing resource to advise the County in the areas of COBRA, HIPPA, Cafeteria Plan Section 125, Health Care Reforms laws and other areas in the field where expertise and guidance may be requested. • Present recommendations to County staff and the Board of County Commissioners, if requested. PROPOSAL DEADLINE/DELIVERY ELECTRONIC OR SEALED PROPOSALS for RFP NO: 25-35 Insurance and Employee Benefits Consulting Services will be received by the BOARD OF COUNTY COMMISSIONERS OF BAY COUNTY, FLORIDA at the Purchasing Department, 840 West 11th Street, Suite 2500, Panama City, Florida 32401 up until 2:00 PM (CDT) on Thursday, May 1, 2025.  Proposals will be publicly opened immediately following the deadline. It is the sole responsibility of the Respondent to ensure that the Proposal is received on time. Each Proposal shall be delivered to the Board of County Commissioners Purchasing Department, at 840 W. 11th Street, Suite 2500, Panama City, Florida 32401, no later than the Proposal deadline. Bids for this solicitation may be submitted either electronically via OpenGov or by paper, sealed and delivered to the Board of County Commissioners Purchasing Department, at 840 W. 11th Street, Suite 2500, Panama City, Florida 32401. Special Accommodation:  Any person requiring a special accommodation at a Pre-Proposal Conference or Proposal opening because of a disability should call the Purchasing Department at (850) 248-8270 at least five (5) workdays prior to the Submittal opening. For Hearing Impaired, Dial 1-800-955-8771 (TOO), and 1-800-955-8770 (Voice). SOLICITATION DOCUMENTS Electronic versions of the solicitation documents are available via OpenGov Procurement https://procurement.opengov.com/portal/baycountyfl&nbsp ; Bid documents, plans, blueprints, or other materials may also be obtained by contacting the Bay County Purchasing Department, For security reasons, you must enable JavaScript to view this E-mail address. , 840 West 11th Street, Suite 2500, Panama City, FL 32401, (850) 248-8270. For those projects with separate plans, blueprints, or other materials that cannot be accessed through the internet, the Purchasing Department will make a good faith effort to ensure that all registered bidders (those who have been registered as receiving a bid package) receive the documents. Publication Date/Time: 4/3/2025 12:30 PM Publication Information: Bay County Public Notice Website 04/03/2025 Closing Date/Time: 5/1/2025 2:00 PM Submittal Information: One original paper and one electronic copy Pre-bid Meeting: N/A Contact Person: POINT OF CONTACT The County Purchasing Department will be the only point of contact for this RFP. Under no circumstances may a Respondent contact any County Commissioner, County Administrator, or County employee concerning this RFP until after award. Any such contact may result in disqualification as per Bay County Code Section 2-124. QUESTIONS Proposers shall submit all questions, in writing, to the Purchasing Department at Purchasing@baycountyfl.gov or FAX to (850) 248-8276. All questions shall be submitted no later than 5:00 pm (CDT) on Monday, April 21, 2025. Business Hours: 8 am to 5 pm Monday - Friday Related Documents: View Document(s)

Commodity Codes

• NAICS 524210Insurance Agencies and Brokerages
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541612Human Resources Consulting Services

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