Project Information

Bid Title

Cloud-based GIS Implementation (ArcGIS Enterprise)

Issuing Agency

Johnstown town

Location

Colorado

Published Date

Dec 3, 2025

Closing Date

Dec 31, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Cloud-based GIS Implementation (ArcGIS Enterprise)
Category:	Engineering
Status:	Open

Publication Date/Time: 12/3/2025 12:00 AM Publication Information: RFP - Cloud-based GIS Implementation (ArcGIS Enterprise) Closing Date/Time: 12/31/2025 5:00 PM Submittal Information: Submissions will only be accepted via email to Cody Yager, Senior GIS Analyst cyager@johnstownco.gov Related Documents: RFP - Cloud-Based GIS Implementation Final

Attachment Preview

REQUEST FOR PROPOSALS (RFP)

Consultant Services for:

1. Cloud-based GIS Implementation (ArcGIS Enterprise)

Town of Johnstown

450 South Parish Avenue, P.O. Box 609

Johnstown, Colorado

80534

Proposal Release Date: Wednesday, December 3, 2025

Proposal Due Date: Wednesday, December 31, 2025, at 5:00 pm

Contact: Cody Yager

Title: Senior GIS Analyst

Email: cyager@johnstownco.gov

Page 1 of 18

SECTION I: GENERAL INFORMATION.......................................................................................3

SECTION 2: SCOPE OF WORK AND REQUIRED SERVICES.......................................................4

SECTION 3: PROPOSAL FORMAT & SUBMITTAL .......................................................................7

SECTION 4: EVALUATION AND AWARD....................................................................................8

ATTACHMENT A: Professional Services Agreement (SAMPLE) ..............................................10

Page 2 of 18

SECTION I: GENERAL INFORMATION

1.01 INFORMATION SUMMARY

*DIGITAL SUBMITALS ONLY* The Town of Johnstown (the "Town") is issuing this Request for

Proposals (RFP) to select a qualified consultant or firm to provide professional services for the

architecture, design, and implementation of a cloud-based Esri ArcGIS Enterprise environment.

Submissions will only be accepted via email. Submissions shall be emailed to Cody Yager, Senior

GIS Analyst, at cyager@johnstownco.gov

Proposals will be accepted until Wednesday, December 31, 2025, at 5:00 PM, MST. No proposals will

be accepted after that time.

1.02 PURPOSE

The Town seeks a partner to establish a robust, scalable, and secure GIS infrastructure that will

support current internal workflows and future public-facing applications.

1.04 SUBMISSION OF QUESTIONS

Prospective firms are requested to submit any questions no later than Friday, December 12, 2025, by

5:00 PM, (MST) to Cody Yager, Senior GIS Analyst, at cyager@johnstownco.gov

1.05 AWARD

The award will be made to the qualified Firm who is best suited to deliver the Project based on

technical qualifications, cost, project timeline, and responsiveness to the entire scope. Additional

information regarding award criteria can be found in Section 4, Evaluation and Award, of this

document. The Town reserves the right to further negotiate any proposal, including price, with the

highest-rated respondent. If an agreement cannot be reached with the highest-rated respondent, the

Town reserves the right to negotiate and recommend an award to the next-ranked respondent or

subsequent respondents until an agreement is reached. The Town, at its sole discretion, may re-

advertise this RFP if an agreement cannot be reached.

1.06 AGREEMENT

The successful firm shall be required to enter into a Professional Service Agreement with the Town.

A sample agreement (Attachment A) is attached for your reference.

1.07 EXPENSES ASSOCIATED WITH RESPONSE

The Town will not be responsible for any expenses incurred by a consultant in preparing and

submitting a proposal. All proposals shall provide a straightforward, concise delineation of the

consultant’s capabilities to satisfy the requirements of this request. Emphasis should be on

completeness and clarity of content.

1.08 REJECTION OF PROPOSALS

Page 3 of 18

The Town reserves the right to review and approve/disapprove of all key staff and sub-consultant

substitutions, Furthermore, the Town reserves the right to reject any or all proposals in part or in full

and to waive any technicalities or informalities as may best serve the interests of the Town.

1.09 SUMMARY OF INFORMATION

RFP TITLE

Consultant Services for the architecture, design, and

implementation of a cloud-based ESRI ArcGIS Enterprise

environment.

RFP ISSUE DATE

SUBMISSION OF

QUESTIONS

RESPONSE TO

QUESTIONS

POINT OF CONTACT

FOR QUESTIONS

FINAL SUBMITTAL

DATE FOR

PROPOSALS

TARGET AWARD OF

CONTRACT DATE

December 3, 2025

December 12, 2025, by 5:00pm MST

Will be published on December 17, 2025, by 5:00pm MST

Cody Yager

Senior GIS Analyst

cyager@johnstownco.gov

December 31, 2025, by 5:00pm MST

February 2026

SECTION 2: SCOPE OF WORK AND REQUIRED SERVICES

2.01 BACKGROUND

A. The Town of Johnstown, incorporated in 1907, is a rapidly growing community situated in both Weld

and Larimer Counties, Colorado. The Town provides a full suite of municipal services, including:

•

Public Safety (Police)

•

Public Works & Utilities (Water, Sewer, Stormwater)

•

Planning, Zoning, and Building Services

•

Code Enforcement & Municipal Court

•

Parks, Open Space, and Cemetery Management

•

General Government Administration

Page 4 of 18

2.02 INTRODUCTION

A. This Request for Proposals (RFP) describes the project, the required scope of services, the

consultant selection process, and the minimum information that must be included in the proposal.

Failure to submit information in accordance with the RFP requirements and procedures may be

cause for disqualification.

B. Based on this RFP, possible interviews, and reference checks, the Town intends to select a

consultant for the Town of Johnstown. The process will include the negotiation of a Professional

Services Agreement. If the Town is unable to reach a contract agreement with the selected

consultant, then the Town would have the option to negotiate with another consultant. This RFP does

not commit to the Town to award a contract, defray any costs incurred in the preparation of a proposal

pursuant to the RFP, or any resulting negotiations, or procure a work contract.

2.03 STATEMENT OF WORK OVERVIEW

A. The Town of Johnstown seeks a qualified consulting partner to design, deploy, and support a

modern, cloud-based Esri ArcGIS Enterprise environment that will serve as the Town’s centralized

GIS platform for internal operations and future public-facing applications. The selected consultant

will provide end-to-end services—from architectural planning through post-deployment support—

to establish a secure, scalable, and fully functional ArcGIS Enterprise “Base Deployment” in a cloud

environment such as Microsoft Azure or Amazon Web Services.

The work includes evaluating the Town’s current GIS workflows, infrastructure, user needs, and

licensing; developing a cloud architecture and security model aligned with best practices; installing

and configuring all necessary components of ArcGIS Enterprise; migrating existing GIS data and

publishing essential services; and ensuring that Town staff receive appropriate documentation,

training, and knowledge transfer to effectively administer and maintain the system long-term.

2.04 OVERVIEW OF SERVICES & IDENTIFICATION OF KEY TASKS

A. Kick-off Meeting and Site Visit (After Award)

o Meet with Town Staff to review the project timeline and expectations.

B. Background Review

The Town currently provides GIS services with a focus on data management and mapping.

• Software: The Town utilizes Esri ArcGIS Pro for desktop editing.

• Usage: There are approximately 1–2 daily heavy users (editors) and a broader base of

viewers.

• Data: The Town manages dozens of data layers utilized by internal staff and the public.

• Goal: The transition to ArcGIS Enterprise is intended to centralize data management, enable

web-based editing, improve security, and facilitate better data sharing with the public and

third-party vendors.

C. Scope of Services

Page 5 of 18

Commodity Codes

• NAICS 518210Data Processing, Hosting, and Related Services
• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services

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