Project Information

Bid Title

6100019747 Employee Benefits Consultant

Issuing Agency

City of San Antonio

Location

Texas

Published Date

Jul 11, 2026

Closing Date

Jul 20, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

6100019747 Employee Benefits Consultant

The City is seeking proposals from nationally experienced actuarial firms with a proven track record for comprehensive benefits consulting services, including but not limited to plan design review and recommendations, actuarial plan valuation, plan cost analysis and assistance preparing and evaluating requests for proposals for plans covered under the City of San Antonio’s Flexible Benefits Program.

Date Issued: June 1, 2026
Due Date & Time: July 20, 2026 at 11:00 A.M., Central Time

Pre-Submittal Conference:

Date/Time: June 8, 2026, 11:00 A.M., Central Time

Attend Via Webex:

Dial In By Phone: + 1 415-655-0001

Phone Conference ID: 2336 469 7427

Password: COSA

To view this solicitation, go to the SAePS Portal: https://supplierservice.sanantonio.gov/irj/portal

If you have not completed the City’s SAePS Vendor Registration, you must do so in order to view the solicitation and submit a response. Once you have logged on to the SAePS portal, click on “My Bids.” If not viewable, then click “Other Bids.” Vendor Guides & Support can be accessed from this link: https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Resources/Guides-Support

Document	Type	Size
Solicitation Synopsis	PDF	194.70 KB

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ADVERTISEMENT INFORMATION ONLY

Solicitation Type and Name: Request for Proposals – Employee Benefits Consultant

Solicitation Number: RFP 25-144; RFx 6100019747

Description: The City is seeking proposals from nationally experienced actuarial firms with a proven

track record for comprehensive benefits consulting services, including but not limited to plan design

review and recommendations, actuarial plan valuation, plan cost analysis and assistance preparing

and evaluating requests for proposals for plans covered under the City of San Antonio’s Flexible

Benefits Program.

Applicable Product Categories: 91840 – Employee Benefits Consulting

Date Issued: June 1, 2026

Due Date & Time: July 20, 2026, 11:00 a.m. Central Time

Pre-Submittal Conference: Pre-Submittal Conference will be held at 2:00 p.m., Central Time, on June

8, 2026, via Webex. Attendance at the Pre-Submittal Conference is optional, but highly encouraged.

Respondents may call the toll-free number listed below and enter access code to participate the day of

the conference.

Dial-In Number: 1-415-655-0001 | Access Code: 2336 469 7427 | Meeting Password: COSA

Join from the meeting link:

https://sanantonio.webex.com/sanantonio/j.php?MTID=mbfbe2aa2c32ce384fbdac0ef495e96a7

Evaluation Committee Voting Members:

Ben Gorzell, Chief of Financial and Administrative Services, Finance Department

Justina Tate, Interim Assistant City Manager, City Manager’s Office

Troy Elliott, Chief Financial Officer, Finance Department

Renee Frieda, Director, Human Resources Department

Nathalie Bullock, Assistant Director, Human Resources Department

Manny Espino, Benefits Administrator, Human Resources Department

Pursuant to Section 011 – Restriction on Communications and in accordance with and as

authorized by Section 2-61 of the City Code, the following restrictions on communications apply

to this solicitation: Respondents are prohibited from contacting 1) City officials, as defined by

§2-62 of the City Code of the City of San Antonio, regarding the RFP or proposal from the time

the RFP has been released until the contract is posted for consideration as an agenda item

during a meeting designated as an A session; and 2) City employees from the time the RFP has

been released until the contract is approved at a City Council “A” session.

Exceptions to the Restrictions on Communications:

Respondents may submit written questions concerning this RFP to the Staff Contact Person listed

below until 4:00 p.m., Central Time, on June 11, 2026. Questions received after the stated deadline

will not be answered. All questions shall be sent by e-mail. Questions submitted and the City’s

responses will be posted with this solicitation.

Morgan Aguirre, Procurement Specialist III

City of San Antonio, Finance Department – Procurement Division

morgan.aguirre@sanantonio.gov

To view this solicitation, go to the SAePS portal; https://supplierservice.sanantonio.gov/irj/portal

If you have not completed the City’s SAePS Vendor Registration, you must do so in order to view the

solicitation and submit a response. Once you have logged on to the SAePS portal, click on “My Bids”

(first), if not viewable then click “Other Bids” (to view all already published competitive bids). Vendor

Guides & Support can be accessed from this link:

https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Resources/Guides-

Support

TO REGISTER: You will need to complete the vendor registration by accessing the SAePS Vendor

Registration at

https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Become-a-Vendor.

Questions regarding registration may be submitted to Vendor Support at (210) 207-0118 or by email

at vendors@sanantonio.gov with “SAePS Portal” on the subject line so this can be expedited.

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541612Human Resources Consulting Services

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