Project Information

Bid Title

26-8302 De-Icing Services – St Joe Area Office

Issuing Agency

Idaho Department of Lands

Location

Idaho

Published Date

Jan 16, 2026

Closing Date

Jan 27, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Solicitation # and Title	Documents	Due Before
26-8302 De-Icing Services – St Joe Area Office	26-8302 Request for Quote (PDF) 26-8302 Schedule A (PDF)	1:00 PM PT on January 27, 2026

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STATE OF IDAHO

DEPARTMENT OF LANDS

DE-ICING SERVICES – ST JOE SUPERVISORY AREA OFFICE

REQUEST FOR QUOTE NO. 26-8302

DUE BEFORE 1:00:00 P.M. P.T. on JANUARY 27TH, 2025

REQUEST FOR QUOTE

AND

INSTRUCTIONS

Quotes will be received by the Idaho Department of Lands for the following:

DE-ICING SERVICES – ST. JOE SUPERVISORY AREA OFFICE

DELIVERY LOCATION:

Idaho Department of Lands

St Joe Supervisory Area Office

1806 Main Ave

St. Maries, ID 83861

INSTRUCTIONS: All price quotes must be entered on the attached Schedule A. The signed Schedule A shall

be Electronically Submitted to the email listed below. Idaho Department of Lands will award a contract to the

qualified vendor submitting the lowest responsible and responsive quote. The PRICE will be the basis for

award.

IDL reserves the right to enter negotiations in accordance with IDL Procurement Policy #455.

SITE VISIT: A pre-bid site visit will be held at 10:30 AM P.T. on Tuesday, January 20th, 2026 at 1806 Main

Ave, St. Maries, ID 83861. While attendance is not mandatory, interested vendors are encouraged to attend

and participate.

QUOTES DEADLINE AND ELECTRONIC DELIVERY REQUIREMENTS: Quotes must be received before

1:00:00 P.M. P.T. on January 27, 2026. IDL is not responsible for delayed delivery of electronically submitted

quotes. The date and time of electronically received quotes, to the IDL email address listed below, will be

used to determine if electronically submitted quotes were received by the due date and time specified. If you

are not able electronically transmit your quote by email you must call 208.666.8613 and your quote will be

recorded over the phone. Late Quotes will not be accepted. Fax Quotes will not be accepted. Mailed Quotes

will not be accepted.

Quote Email Address:

mrsande@idl.idaho.gov

QUESTIONS: Questions pertaining to this RFQ must be submitted in writing by email to

mrsande@idl.idaho.gov . The deadline for receiving questions is 12:00:00 P.M., on 1/21/2026 Responses to

all questions received will be posted as an addendum on the IDL website at www.idl.idaho.gov . Verbal

questions will not be accepted.

Any contract related to this solicitation will be awarded in LUMA. You

must be registered in PaymentWorks and LUMA to receive a contract.

IDL RFQ 26-8302

Page 2 of 18

DE-ICING SERVICE

STJ SUPERVISORY AREA OFFICE

Date: _______________

INSTRUCTIONS:

SCHEDULE A

STATE OF IDAHO

DEPARTMENT OF LANDS

REQUEST FOR QUOTE

THIS IS NOT AN ORDER

Requisition Number: 26-8302

Responders must use this form in submitting prices.

Service Location: Idaho Department of Lands

St Joe Supervisory Area Office

1806 Main Ave

St. Maries, ID 83861

QUAN. UNIT

ARTICLES

1 Each De-icing parking area and lot per Scope of Work

PRICE

$_____________

Action

Site Visit:

Request for Quote Responses Due Before:

Due Date

10:30:00 A.M. P.T. , 1/20/2026

1:00:00 P.M. P.T. , 1/27/2026

Delivery requested per

instructions:

EMAIL QUOTE TO:

mrsande@idl.idaho.gov

We have stated hereon the prices at which we will furnish and

at destination named above, the articles or services as

specified. Delivery will be made as specified above.

Firm ______________________________________________

Street _____________________________________________

City

State

Zip Code ________

Phone

Fax __________________

E-Mail ____________________________________________

Taxpayer ID# ______________________________________

Signed by _________________________________________

Printed Name ______________________________________

Title ______________________________________________

IDL RFQ 26-8302

Page 3 of 18

DE-ICING SERVICE

STJ SUPERVISORY AREA OFFICE

Exhibit A

Project Scope of Work

Project Name: St. Joe De-icing Contract

Project Location: Idaho Department of Lands, St. Joe Supervisory Office

1806 Main St.

St. Maries, ID 83861

Contractor Responsibilities:

A. Parking Lot

1. The contractor shall apply de-icing material to the main administrative office

parking area which includes the two driveways. One leads out to highway 5 and

one leads to 18th street.

2. The contractor shall apply de-icing material to parking lot when outside air

temperature is below 30 degrees and snow or rainfall has occurred or unless

otherwise directed by the Contract Officer Representative (C.O.R.).

3. All de-icing shall be done before 6:00 a.m. Monday through Friday. No de-icing

shall be done between the hours of 6:00 a.m. and 5:00 p.m. Monday through

Friday unless otherwise directed by the C.O.R. It will not be necessary to de-ice

before weekend days or state observed holidays (Veteran’s Day, Thanksgiving

Day, Christmas Day, New Year’s Day, Martin Luther King Day, and President’s

Day). Typically, de-icing should only be completed once in a twenty-four hour

period. In rare instances, the contractor may be requested to de-ice more than one

occasion within a twenty-four hour period.

B. The contractor and the C.O.R. will conduct a pre-work meeting before the start of this

contract to discuss de-icing patterns, and special considerations to protect the

facility’s lawn, landscaping, and buildings.

IDL RFQ 26-8302

Page 4 of 18

DE-ICING SERVICE

STJ SUPERVISORY AREA OFFICE

IDAHO DEPARTMENT OF LANDS

STANDARD INFORMATION

ADDENDA

It will be the respondent’s responsibility to check for any addenda prior to submitting a quotation. In the event it

becomes necessary to revise any part of the solicitation documents, addenda will be made available.

Information given to a respondent will be available to all other respondents if such information is necessary for

purposes of submitting a quotation or if failure to give such information would be prejudicial to uninformed

respondents.

BURDEN OF PROOF

ANY VARIATIONS of brand names or deviations from the specifications MUST BE CLEARLY STATED. It

shall be the responsibility and burden of the submitting vendor to furnish the State WITH ITS ORIGINAL

SUBMISSION sufficient data to determine if the goods or services offered conform to the specifications.

ORAL INFORMATION

The State will not be responsible for any verbal or oral information regarding a quote.

DISQUALIFICATION AND AWARD INFORMATION

The state reserves the right to make reasonable inquiry to determine the responsibility of a contractor.

Such requests may include but not be limited to financial statements, credit ratings, statements of

experience and past performance, references, etc. Successful contractors must show to the satisfaction of

the Idaho Department of Lands that they have sufficient equipment and work crews to complete the work

contracted by the time specified. The unreasonable failure of a contractor to promptly supply information in

connection with such a request is reason for disqualification. Except as otherwise provided by law,

information furnished by the contractor pursuant to this provision may not be disclosed outside the Idaho

Department of Lands without prior written consent of the Contractor. Disqualification of a high ranking

contractor may be pursued when their reputation, experience or references are such as to create a doubt

about satisfactory job completion or if the price quotes are considerably below Department estimates and

the other quotes. The purchasing agent will contact the contractor and request that they disqualify

themselves by withdrawing in writing. If the contractor refuses to withdraw, the purchasing agent may notify

the contractor in writing or email that the Department will not offer the contractor a contract and proceed with

an award to the next responsible contractor.

PARTNERSHIPS

Contractors responding as partners must furnish the Idaho Department of Lands the name of the

partnership, names of the partners, and the partnership's federal taxpayer ID number. All payments will be

made to the partnership.

INTERNAL REVENUE SERVICES REPORTING REQUIREMENT

IRS rules and regulations require employers to submit a miscellaneous income form (IRS form 1099) for all

contractual persons who receive $600 or more in a calendar year. Incorporated firms are exempt from this

reporting requirement. The contractor's taxpayer identification number (Social Security or employer number)

must be listed on the signature page of the contract.

PUBLIC RECORDS

The Idaho Public Records Law, Idaho Code Sections 74-101 through 74-126, allows the open inspection

and copying of public records. Public records include any writing containing information relating to the

conduct or administration of the public's business prepared, owned, used, or retained by a state or local

agency regardless of the physical form or character. ALL, OR MOST (there are exceptions), OF THE

INFORMATION CONTAINED IN YOUR RESPONSE TO THE STATE'S SOLICITATION WILL BE A

PUBLIC RECORD SUBJECT TO DISCLOSURE UNDER THE PUBLIC RECORDS LAW.

IDL RFQ 26-8302

Page 5 of 18

DE-ICING SERVICE

STJ SUPERVISORY AREA OFFICE

Commodity Codes

• NAICS 561720Janitorial Services

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