Project Information

Bid Title

Request for Proposals (RFP) for Phase I Engineering Design for Cherry Lane Corridor Improvements

Issuing Agency

Northbrook village

Location

Illinois

Published Date

Feb 4, 2026

Closing Date

Feb 25, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Request for Proposals (RFP) for Phase I Engineering Design for Cherry Lane Corridor Improvements
Category:	Northbrook Engineering & Public Works Bids
Status:	Open
Bid Recipient:	Keeley Evans, Project Manager, 847-664-4119, keeley.evans@northbrook.il.us

Description: The Village of Northbrook is requesting proposals for professional engineering consultant services for completion of Phase I Engineering and the development and IDOT approval of a Project Development Report (PDR) for the replacement of 6 inch water main and the resurfacing of Cherry Lane from Landwehr Road to Cedar Lane and Projects “L25”, “L26”, “P17”, “P18”, and “P19” as outlined in the Village of Northbrook’s Master Bicycle and Pedestrian Plan. Publication Date/Time: 2/4/2026 12:00 PM Closing Date/Time: 2/25/2026 12:00 PM Contact Person: Keeley Evans, Project Manager, 847-664-4119, keeley.evans@northbrook.il.us Related Documents: RFP_Package_r2

Attachment Preview

REQUEST FOR PROPOSALS (RFP)

PHASE I ENGINEERING DESIGN FOR

CHERRY LANE CORRIDOR IMPROVEMENTS

FROM LANDWEHR ROAD TO SHERMER ROAD

February 2, 2026

Introduction:

The Village of Northbrook ("Village") is requesting proposals for professional engineering consultant services

("Consultant Services"), for completion of Phase I Engineering and the development and IDOT approval of a

Project Development Report (PDR) for the replacement of 6 inch water main and the resurfacing of Cherry

Lane from Landwehr Road to Cedar Lane and Projects “L25”, “L26”, “P17”, “P18”, and “P19” as outlined in

the Village of Northbrook’s Master Bicycle and Pedestrian Plan (MBPP as described in Appendix A

(“Project”). Respondents must be able to demonstrate expertise with all aspects of water main, and roadway

related engineering tasks and bicycle and pedestrian. Submittals should include the firm’s qualifications,

project team, resumes, project approach, and recently completed related engineering work (high value will be

placed on experience assisting municipalities with Phase I engineering for improvements similar in scope).

Background:

In 2022, the Village of Northbrook was awarded $1,290,255 in Surface Transportation Program (STP) grant

funding for the resurfacing of Cherry Lane from Landwehr Road to Cedar Lane through the Chicago

Metropolitan Agency for Planning. This funding is programmed for construction to occur in 2030.

Additionally, the water main on Cherry Lane from Briarwood Lane to Cedar Lane was built in 1935 and will

be replaced in conjunction to the paving project in an effort to maintain uninterrupted water service to

residents and minimize impacts to residents.

The FY 2030 asphalt street resurfacing project also overlaps with the Bicycle and Pedestrian Plan’s

recommendation to create conventional bike lanes extending from Landwehr Road to Shermer Road via

Cherry Lane and Church Street. Conventional Bicycle Lanes use signage and striping to delineate the right-of-

way assigned to bicyclists and motorists, encouraging safe and predictable movements. This project is also

programmed in conjunction with water main replacement on Cherry Lane.

Description of Proposed Project:

The water main on Cherry Lane is programmed for replacement to coincide with bicycle accommodations and

resurfacing work. The water main on Cherry Lane is 6 inch cast iron main that was installed in 1935. The

water main is expected to be replaced with 10 inch main as part of this project.

The Village of Northbrook wishes to improve bicycle accommodations in the Cherry Lane/Church Street

corridor between Landwehr Road and Shermer Road (MBPP project L25 and L26). This project will also

include review of intersection improvements at the intersections of Cherry Lane and Pfingsten Road (P17),

Cherry Lane and Western Avenue (P18), and Church Street and Shermer Road (P19).

The proposed limits for the project will extend over approximately 1.8 miles. To the east, the project will

connect to downtown Northbrook. To the west, the project will provide a connection point for the separated

bike lanes project recommended in the MBPP on Landwehr Road.

Page 1 of 5

REQUEST FOR PROPOSALS (RFP)

PHASE I ENGINEERING DESIGN FOR

CHERRY LANE CORRIDOR IMPROVEMENTS

FROM LANDWEHR ROAD TO SHERMER ROAD

February 2, 2026

Anticipated Scope of Services/Tasks: The following services/tasks including, but not limited to, those

identified in this section are anticipated to be required for this Project

Expected Contract Tasks

 Prepare and submit to IDOT a Project Development Report for this project type and receive design

approval from IDOT.

 Identify right of way conditions and identify any required right of way needs

 Perform a detailed topographic survey

 Obtain and/or perform traffic and pedestrian counts

 Review culvert conditions obtain permits if the proposed design requires culvert extensions/replacement

 Perform crash analyses

 Perform early coordination with regulatory agencies, schools, local business, or others as required

 Perform hydraulic or hydrologic studies to determine project impacts

oObtain permits from regulatory agencies (MWRD, IDNR-OWR, USACE etc.)

oReview need for compensatory storage

oReview floodplain/floodway impacts

 Perform special waste assessment, PESA, and PSI (if required by IDOT)

 NEPA coordination/obtain environmental clearances

 Develop all required PDR attachments for the Project

 Perform required public involvement activities including a minimum of two public open houses

 Attend public meetings with stakeholders and or the Village Board

 Development of Grant application narratives

 Develop engineer’s estimate of probable construction cost

Key Items to include in the statement of qualifications:

 Provide your firm’s project approach to this project. Be as detailed as possible making it easy for the

Village to follow your approach from start to Phase I engineering completion.

 Identify the proposed project team including the project lead and designers

 Identify your proposed sub consultants

 Demonstrate prior experience with Phase I projects of similar scope

oProvide examples and references

oThe Village would prefer to see details on the Consultant’s past experience with development of

IDOT PDR and completion of Phase I engineering projects

 Highlight any additional scope items that your firm believes would help the success of the Phase I process

Project Schedule:

Key Dates:

Qualifications due:

Interview finalists:

Preferred Consultant Selected:

Negotiate Scope, manhours, and cost

Award contract and start work:

February 25, 2026 by 12 p.m.

Week of March 23, 2026

Late March/Early April 2026

April 2026

May 2026

Page 2 of 5

REQUEST FOR PROPOSALS (RFP)

PHASE I ENGINEERING DESIGN FOR

CHERRY LANE CORRIDOR IMPROVEMENTS

FROM LANDWEHR ROAD TO SHERMER ROAD

February 2, 2026

Instructions to Consultants:

Preparation of Proposals

All proposals must be signed by an authorized official. Proposals that contain omissions, erasures, alterations,

or additions not called for, conditional or alternate bids unless called for, or that contain irregularities of any

kind may be rejected.

The RFQ does not ask for a price or cost from the consultant. Village staff will review the

proposals/qualifications received and interview selected consultants. After interviews are completed A

preferred consultant will be selected. The Village will enter in to negotiations with the preferred consultant to

finalize the project, scope, manhours, and cost.

Clarifications

Village reserves the right to make clarifications, corrections, or changes in this RFQ at any time prior to the

time proposals are due. Questions and requests for information must be submitted via email before 9 a.m. local

time on February 18, 2026 to Keeley Evans, Project Manager, keeley.evans@northbrook.il.us. The Village

will issue addendums and/or responses to RFI’s on the Village’s website at

http://www.northbrook.il.us/bids.aspx. It is the consultant’s responsibility to check the website for

addendum/response to RFI’s prior to submitting a proposal. All proposals submitted must acknowledge

receipt of all addenda issued by the Village.

Delivery of Proposals

Please submit the following items in a single sealed envelope:

 Four (4) bound paper copies of the proposal

 One (1) USB Flash Drive containing the proposal as a single PDF file

Please label the sealed envelope as follows:

Statement of Qualifications for Professional Engineering Services

PHASE I ENGINEERING DESIGN FOR

CHERRY CORRIDOR IMPROVEMENTS

FROM LANDWEHR ROAD TO SHERMER ROAD

Consultant’s full legal name

Sealed proposals will be received until 12:00 p.m. local time on February 25, 2026. Proposals shall be

delivered to the Village’s Public Works office which is located at:

Village of Northbrook

Attention: Keeley Evans, Project Manager

655 Huehl Road

Northbrook, Illinois 60062.

Proposals received after the time specified above will be returned unopened.

Page 3 of 5

REQUEST FOR PROPOSALS (RFP)

PHASE I ENGINEERING DESIGN FOR

CHERRY LANE CORRIDOR IMPROVEMENTS

FROM LANDWEHR ROAD TO SHERMER ROAD

February 2, 2026

Freedom of Information Act

All information submitted to the Village in response to this Request for Proposals shall be deemed a public

record and will be subject to disclosure under the Illinois Freedom of Information Act (5 ILCS 140 et seq.)

subsequent to the award of the contract. Consultants are advised that Section 7(1)(g) of that Act exempts the

following from disclosure:

Trade secrets and commercial or financial information obtained from a person or

business where the trade secrets or commercial or financial information are

furnished under a claim that they are proprietary, privileged or confidential, and

that disclosure of the trade secrets or commercial or financial information would

cause competitive harm to the person or business, and only insofar as the claim

directly applies to the records requested.

Consultants desiring to have portions of their proposals considered exempt are advised to mark these portions

accordingly.

Withdrawal of Proposals

No proposal shall be withdrawn for a period of 60 days after the opening of any proposal.

Rejection of Proposals

Proposals that are not prepared in accordance with these Instructions to Consultants may be rejected. If not

rejected, Village may request correction of any deficiency and accept the deficiently prepared proposal upon

compliance with these Instructions to Consultants.

Acceptance of Proposals

Proposals submitted are offers only and the decision to accept or reject is a function of quality, reliability,

capability, reputation, and expertise of the Consultants.

The Village reserves the right to accept the proposal that is, in its judgment, the best and most favorable to the

interests of Village and to the public based on the evaluation factors in this RFP; to reject the low price

proposal; to accept any item of any proposal; to reject any and all proposals; and to waive irregularities and

informalities in any proposal submitted or in the request for proposal process; provided, however, the waiver

of any prior defect or informality shall not be considered a waiver of any future or similar defect or

informality. Consultants should not rely upon, or anticipate, such waivers in submitting their proposal.

Page 4 of 5

REQUEST FOR PROPOSALS (RFP)

PHASE I ENGINEERING DESIGN FOR

CHERRY LANE CORRIDOR IMPROVEMENTS

FROM LANDWEHR ROAD TO SHERMER ROAD

February 2, 2026

Evaluation of Proposals:

The submitted proposals will be reviewed/selected based upon factors in this RFP and including the following:

1. Experience on similar projects with references (name, title, address, phone, e-mail & fax numbers)

within the last three years only;

a. Be sure to provide specific examples of recent project experience in obtaining permits from

the agencies involved in this project

2. Firm Information 3 pages maximum (size, location, history, resources, etc.);

3. Qualifications (resumes) of personnel assigned to work on the project (project team), organizational

chart, etc.; Resume projects shall clearly state what role the person had on the project

4. Ability to meet project deadlines (availability of staff to perform services);

5. Completeness of project approach (detailed scope of services/tasks, etc.);

6. The Village’s prior experience working with the Consultant

7. Local presence and proximity to Northbrook of key staff

Consultant Services Contract:

Village uses a standard Contract (with appropriate project description inserts/details) for consultant services,

which the successful firm must execute. A copy of the form of Contract is included in the Appendix. Any

requested modifications that the consultant plans to request to be made to the standard Contract must

be noted in the consultant's Proposal. The Village will take these requests under consideration in the review

process. Changes requested after the submission of the proposal will not be considered.

Appendix:

 Appendix A: Capital Improvement Plan Excerpts – Aerial View and Location Map

 Appendix B: Form of Standard Consultant Services Contract

 Appendix C: Insurance Requirements

Page 5 of 5

Commodity Codes

• NAICS 541330Engineering Services

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