Project Information

Bid Title

FWHA RFQ 4.17.26 – Commercial Cleaning Services

Issuing Agency

Fort Wayne Housing Authority

Location

Indiana

Published Date

Apr 23, 2026

Closing Date

May 18, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Title	Category	Scope	Open Date	Close Date	Bid Package	Notes
FWHA RFQ 4.17.26 – Commercial Cleaning Services		Download	04/17/2026	05/18/2026	Download	Addendum No. 1 was issued on April 23, 2026 at 1:26pm ET.

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COMMERCIAL CLEANING SERVICES

RFQ 4.17.26 – Commercial Cleaning Services

Publication Date: April 17, 2026 at 8:00 AM ET

Submission Deadline: May 18, 2026 at 5:00 PM ET

FORT WAYNE HOUSING AUTHORITY

RFQ 4.17.26 – Commercial Cleaning Services

Publication Date: April 17, 2026 at 8:00 AM ET

Submission Deadline: May 18, 2026 at 5:00 PM ET

Overview

The Fort Wayne Housing Authority (FWHA) is seeking qualified and experienced

contractors to provide professional commercial cleaning services for its business

offices and high-rise residential buildings.

FWHA manages a portfolio of residential units and administrative facilities within

Fort Wayne, Indiana. The Authority requires a contractor capable of delivering

reliable, consistent, and high-quality cleaning services in accordance with the

requirements outlined in this solicitation.

This solicitation is being issued as a Request for Qualifications (RFQ) utilizing a Best

Value procurement method. The contract will be awarded to the firm whose

qualifications, experience, approach, and pricing are determined to be most

advantageous to FWHA.

Project Objectives

The primary objectives of this contract are to:

• Maintain clean, safe, and sanitary environments across all FWHA facilities

• Ensure consistent and reliable cleaning services at all designated locations

• Support a professional and welcoming environment for residents, staff, and

visitors

• Ensure services are performed in accordance with applicable health and

safety standards

• Establish a dependable service provider capable of meeting scheduled and

as-needed cleaning needs

Scope of Services

General Description

The Fort Wayne Housing Authority (FWHA) is seeking a qualified contractor to

provide comprehensive commercial cleaning services for its business offices and

high-rise residential buildings.

The Contractor shall provide all necessary labor, supervision, equipment, tools, and

cleaning supplies required to perform the services. Services shall include routine

cleaning, maintenance, and upkeep of interior spaces, as well as periodic specialty

cleaning tasks.

General Requirements

The Contractor shall:

• Provide routine cleaning services for all designated locations in accordance

with the established schedule

• Clean all office areas, cubicles, lobbies, kitchens, break areas, conference

rooms, briefing rooms, and restrooms

• Clean high-rise common areas including, but not limited to, lobbies,

hallways, elevators, community rooms, laundry rooms, and fitness areas

• Perform general cleaning tasks including, but not limited to, trash removal,

vacuuming, dusting, and mopping of hard surface floors

• Provide periodic floor care services, including stripping and waxing tile floors

when directed by FWHA

• Clean interior and exterior lobby windows as part of routine service

• Perform seasonal window cleaning for main floor windows twice per year

• Utilize appropriate cleaning products and methods suitable for commercial

and residential environments

• Ensure all staff are properly trained and equipped to perform cleaning

services

• Maintain safe working practices and comply with all applicable regulations

Work Hours

Standard FWHA business hours are Monday through Thursday, 8:00 AM to 5:00 PM,

and Friday from 8:00 AM to 12:00 PM.

Commercial cleaning services shall be performed based on an agreed-upon

schedule established between the Contractor and FWHA.

Certain facilities may require cleaning services to be performed after standard

business hours within designated timeframes, while others may be serviced during

daytime hours as determined by FWHA.

The Contractor shall adhere to the approved service schedule for each location and

may not adjust service times without prior approval from FWHA.

Service Frequency & Response Time

The Contractor shall provide cleaning services in accordance with an agreed-upon

service schedule.

Routine Services:

• Administration Building, Resident Resource Center, and high-rise buildings

shall be cleaned three (3) times per week

• Miami Homes Business Office shall be cleaned two (2) times per week

Response to Service Requests:

The Contractor shall respond to non-routine or special cleaning requests within one

(1) business day of notification, unless otherwise approved by FWHA.

Emergency Services:

The Contractor shall respond to urgent cleaning needs as required by FWHA.

Missed or Incomplete Services:

Any missed or incomplete services must be corrected promptly at no additional

cost to FWHA.

Performance and Approval Requirements

All services must be performed in a professional and workmanlike manner and

completed to the satisfaction of FWHA.

The FWHA representative must review and approve all completed services prior to

authorization for payment.

The Contractor shall:

• Ensure all cleaning tasks are completed thoroughly and consistently

• Address any deficiencies promptly and at no additional cost when required

• Maintain communication with FWHA regarding service performance and

scheduling

FWHA reserves the right to reject services that do not meet established standards.

Payment will not be issued for services that are incomplete or unsatisfactory.

Location of Work

FWHA properties are located throughout Fort Wayne, Indiana.

Locations include:

• Administration Building – 7315 Hanna Street

• Miami Homes Business Office – 2111 Cheyenne Drive

• McCormick Resident Resource Center – 2007 McCormick Avenue

• Beacon Heights High-Rise – 2210 Beacon Street

• Tall Oaks High-Rise – 7300 Decatur Road

• North Highlands High-Rise – 2100 Saint Mary’s Avenue

• Hillcrest Commons – 711 E Tillman Road

Contract Structure

The contract resulting from this solicitation shall be a requirements-type contract.

FWHA does not guarantee any minimum or maximum quantity of services.

Services will be provided on an as-needed basis in accordance with the Scope of

Services and at the rates established in the awarded contract.

The initial contract term shall be for a period of two (2) years, with the option to

renew for up to three (3) additional one-year terms at the sole discretion of FWHA,

subject to satisfactory performance, continued funding, and compliance with all

contract requirements.

FWHA reserves the right to award to one or more contractors if deemed to be in the

best interest of the Authority.

Procurement Timeline

Milestone

Date

RFQ Issued

April 17, 2026 at 8:00 AM ET

Questions Due

May 1, 2026 at 12:00 PM ET

Responses Posted

May 6, 2026 by 5:00 PM ET

Submission Deadline

May 18, 2026 by 5:00 PM ET

Addenda will be posted on the FWHA website.

Submission Requirements

All responses must be submitted electronically to jmatuska@fwha.org.

Subject Line: "RFQ 4.17.26 – Commercial Cleaning Services"

Respondents shall submit:

• Completed Firm Information Form (Attachment D)

• Description of experience and qualifications

• Technical approach to providing services

• References

• Completed Pricing Sheet (Attachment B)

Questions and Addenda

All questions must be submitted in writing by May 1, 2026 at 12:00 PM to

jmatuska@fwha.org.

Responses will be posted via addenda on the FWHA website. No direct responses

will be provided.

Commodity Codes

• NAICS 561720Janitorial Services

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