UMN OIT - AudioCode MP 1288 ATAs

Project Information

Bid Title: UMN OIT - AudioCode MP 1288 ATAs
Issuing Agency: University of Minnesota
Location: Minnesota
Published Date: Sep 22, 2025
Closing Date: Sep 26, 2025
Government Level: State & Local
Status: Closed
Ref. #: 10058.2355875.JS - REPLACEMENT
Original Source: Join to Access Full Details
Bid Inquiries: Join to Access Full Details
Bid Documents: Join to Access Full Details
Project Description: Bid Information

Type Request for Bid

Status Issued

Number 10058.2355875.JS - REPLACEMENT (UMN OIT - AudioCode MP 1288 ATAs)

Issue Date & Time 9/22/2025 11:03:54 AM (CT)

Close Date & Time 9/26/2025 02:00:00 PM (CT)

Notes

***THIS RFB IS TO REPLACE THE PREVIOUS RFB (10058.2355875.JS) AS THERE WAS AN ISSUE WITH ACCESSING THE ATTRIBUTES TAB IN THAT PREVIOUS RFB.***

The Office of Information Technology at the University of Minnesota is looking to acquire 16 AudioCode MP 1288 Analog Telephone Adaptors w/ 144 ports, approximately 2-5 years of associated maintenance and support, and 5 years of licensing and certificate management for proper integration of analog devices with Zoom Phone. The University has 50 AudioCode MP 1288 ATAs and is not looking for substitutes or alternative products.
Currently, Clearspan is the provider of Zoom certificate management services for the University’s existing AudioCode MP 1288 ATAs. The contract related to those services will expire in September 2026. The University intends that the successful respondent to this bid will also be responsible for managing those certificates approximately September 2026 through the end of the current Zoom contract. The Zoom contract is set to expire in 2030, with the possibility of a three-year extension thereafter.
The proposal should not include cables or racks, as those items are not in scope.

Clarification of Lines 3 and 5 from questions asked about the RFB that this RFB is replacing (Questions and Answers - 9-11-2025) have been added to the Attachments Tab.

Respondents are prohibited from contacting the identified department about this RFB while in process.

Before submitting questions about the RFB via the Questions Tab, read and review the Supplier Process and Information Attachment and ALL Attributes in the Attributes Tab, especially Background and Project Summary/Scope of Work. These provide valuable information and address frequently asked questions.

Remember to submit your response, including attachments, early to allow time to correct errors. The submission deadline is a hard close. The system will reject responses with errors and will NOT allow late submissions.

Contact Information

Name John Skudlarek

Address 1300 S. 2nd Street
Minneapolis, MN 55454 USA

Phone

Fax

Email skudl019@umn.edu

Bid Documents

Document name Format

Bid Invitation (please login to view this document) Acrobat / PDF BINVAVL 8766065

Bid Attachments

File Name Description File Size

Supplier-Process-and-Information-01-01-24.docx
ACTION REQUIRED All respondents must review this before starting a response. 30 KB 328760 5718954

PO-Terms-and-Conditions-08-02-22.docx (please login to view this document) Terms for Purchase of Goods and Services 386 KB 328760 4933531

CFPS-Terms-and-Conditions-08-02-22.docx (please login to view this document) Terms for the Purchase of Professional Services 384 KB 328760 6336366

RFx Instructions and Requirements - V10.pdf
RFx Instructions, Requirements, and Rights Reserved by the University 257 KB 328760 6930475

Questions and Answers - 9-11-2025.xlsx (please login to view this document) Answers to Questions received as of September 11, 2025. 9 KB 328760 6948353

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Type	Request for Bid
Status	Issued
Number	10058.2355875.JS - REPLACEMENT (UMN OIT - AudioCode MP 1288 ATAs)
Issue Date & Time	9/22/2025 11:03:54 AM (CT)
Close Date & Time	9/26/2025 02:00:00 PM (CT)
Notes	*THIS RFB IS TO REPLACE THE PREVIOUS RFB (10058.2355875.JS) AS THERE WAS AN ISSUE WITH ACCESSING THE ATTRIBUTES TAB IN THAT PREVIOUS RFB.* The Office of Information Technology at the University of Minnesota is looking to acquire 16 AudioCode MP 1288 Analog Telephone Adaptors w/ 144 ports, approximately 2-5 years of associated maintenance and support, and 5 years of licensing and certificate management for proper integration of analog devices with Zoom Phone. The University has 50 AudioCode MP 1288 ATAs and is not looking for substitutes or alternative products. Currently, Clearspan is the provider of Zoom certificate management services for the University’s existing AudioCode MP 1288 ATAs. The contract related to those services will expire in September 2026. The University intends that the successful respondent to this bid will also be responsible for managing those certificates approximately September 2026 through the end of the current Zoom contract. The Zoom contract is set to expire in 2030, with the possibility of a three-year extension thereafter. The proposal should not include cables or racks, as those items are not in scope. Clarification of Lines 3 and 5 from questions asked about the RFB that this RFB is replacing (Questions and Answers - 9-11-2025) have been added to the Attachments Tab. Respondents are prohibited from contacting the identified department about this RFB while in process. Before submitting questions about the RFB via the Questions Tab, read and review the Supplier Process and Information Attachment and ALL Attributes in the Attributes Tab, especially Background and Project Summary/Scope of Work. These provide valuable information and address frequently asked questions. Remember to submit your response, including attachments, early to allow time to correct errors. The submission deadline is a hard close. The system will reject responses with errors and will NOT allow late submissions.

Name	John Skudlarek
Address	1300 S. 2nd Street Minneapolis, MN 55454 USA
Phone
Fax
Email	skudl019@umn.edu

UMN OIT - AudioCode MP 1288 ATAs

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