Project Information

Bid Title

Kitchen and Custodial Supply Bid

Issuing Agency

Schuyler County

Location

New York

Published Date

Mar 16, 2026

Closing Date

Apr 9, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Kitchen and Custodial Supply Bid
Category:	Schuyler County Bids & RFPs
Status:	Open

Description: PLEASE TAKE NOTICE, that the Clerk of the Schuyler County Legislature will RECEIVE SEALED BIDS for Kitchen & Custodial Supplies for the Schuyler County Office for the Aging, Sheriff’s Department, and Buildings & Grounds Department, for the term June 1, 2026 through May 31, 2027, in accordance with specifications filed in the Office of the Clerk of the Legislature, 105 Ninth Street, Watkins Glen, NY and in the Purchasing Office, 323 Owego Street, Montour Falls, NY. Bid specs are also available at www.schuylercounty.us (Purchasing Dept. / Bids & RFPs) and on the Empire State Purchasing Group website (www.empirestatebidsystem.com). Bids shall be enclosed in a sealed envelope and marked “SEALED KITCHEN & CUSTODIAL SUPPLY BID”, along with your company name and the date and time of the bid opening. Bids should be mailed or delivered to the Clerk of the Legislature at 105 Ninth Street, Unit 6, Watkins Glen, NY, 14891, no later than 10:30 a.m. on Thursday, April 09, 2026. Bids will be opened that same day at 10:45 a.m. and considered at a later date by the Legislature. The County of Schuyler reserves the right to accept or reject any and all bids. Publication Date/Time: 3/16/2026 6:00 AM Closing Date/Time: 4/9/2026 10:30 AM Related Documents: Kitchen Custodial Supply BID 2026

Attachment Preview

SCHUYLER COUNTY

Request for

Kitchen & Custodial Supply Bid

6/01/2026 - 5/31/2027

Bid Due Date: 10:30 a.m., Thursday, April 09, 2026

Bid Opening: 10:45 a.m., Thursday, April 09,2026

Place: County Legislative Chambers

105 Ninth Street

Watkins Glen, NY 14891

1

Schuyler County Kitchen & Custodial Supply Bid

6/1/2026 - 5/31/2027

BIDDER NOTICE

Notice is hereby given to bidders that the Clerk of the Schuyler County Legislature will receive bids at the

Legislative office at 105 Ninth Street, Watkins Glen, NY, 14891 for the purchase of kitchen and custodial supplies.

Said bids are to be submitted to the Schuyler County Legislative office prior to 10:30 a.m. Thursday, April 09, 2026.

Bids will be opened at 10:45 a.m., Thursday, April 09, 2026, and considered by the Legislature at a later date.

Bid forms and specifications may be obtained at the Schuyler County Purchasing office located at 323 Owego

Street, Montour Falls, NY 14865, on NYS Contract Reporter, BidNet and at www.schuylercounty.us (Purchasing

Department - Bids & RFPs).

INSTRUCTIONS TO BIDDERS

1. Bids must be submitted in a sealed envelope.

2. Bidders are responsible for submitting their bids to the appropriate location prior to the time indicated on the bid

document. Bidder assumes risk of any delay when bids are mailed. No bids will be accepted after the designated

time listed. Faxed and/or emailed bids will not be accepted.

3. Questions about or clarifications to the technical specifications must be made in writing to the Purchasing Director

prior to the bid opening. The deadline for submission of questions is ____Friday April 3rd______, at __4pm.

Verbal questions may not be entertained. Questions may be emailed to purchasing@schuylercountyny.gov.

4. Bidders shall indicate on the outside of the sealed bid the following information:

➢ Company Name

➢ Title of the Bid

➢ Date and Time of Bid Opening

5. Bids must be completed on attached bid document; no other format will be accepted. Bids submitted on

another format or revised bid schedule will be considered non-responsive. PLEASE INCLUDE TWO (2)

COPIES OF THE BID DOCUMENT.

6. Bidders must submit pricing on a minimum of 50% of the items to be considered for award. Bids will be

awarded to those responsible bidders who submit the lowest price on an item-by-item basis and who meet all bid

specifications.

7. Please document any changes from the original bid specifications or other changes affecting the original

specifications directly on the bid document specifications forms.

8. The award of the bid will be made no later than forty-five (45) days after the bid opening. The County guarantees

no minimum or maximum purchases or contracts as a result of award of this bid.

9. Schuyler County reserves the right to allow all municipal and not-for-profit organizations authorized under the

General Municipal Laws of the State of New York to purchase any goods and/or services awarded as a result of

this bid in accordance with the latest amendments to NYS GML 100 through 104. However, it is understood that

the extension of such contracts are at the discretion of the vendor and the vendor is only bound to any contract

between Schuyler County and the vendor.

10. The Schuyler County Legislature reserves the right to accept or reject any or all bids in full or part.

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INFORMATION TO BIDDERS

1. Each bidder shall be prepared, if requested, to furnish evidence, including documentary evidence,

to establish proof of financial responsibility, insurance coverage and ability to perform the

contract if awarded.

2. Each bidder shall guarantee that the products specified in their bid are of a quality equal to those

requested in the bid specifications. Supply samples may be requested for bidders submitting

pricing for “equal” products. Should an “equal” product not be deemed an equal, the County will

deem that product nonresponsive and award to the next low bidder.

3. Each bidder is expected to be fully knowledgeable of the products to be furnished before

submitting a bid. Acceptance of any bid shall obligate the bidder to provide the products within

the bid specifications for the amount bid, regardless of improper interpretation by the bidder.

Permission will not be given to withdraw, modify, or explain any bid after the time of the bid

opening.

4. Bids must be received by the posted due date and time. Bids received after the deadline will be

late and ineligible for consideration.

GENERAL CONDITIONS

1.

Bidders shall insert the unit price and item number for each item listed in the attached bid

schedule. The price inserted must be net and include all delivery, freight and handling

charges. Case packing differences must be noted.

2.

Delivery of products awarded under this bid shall be coordinated by appointment by

contacting the department between 9:00 a.m. to 4:00 p.m., Monday through Friday:

➢ Buildings & Grounds

607-535-8111

➢ Office for the Aging

607-535-7108

➢ Sheriff’s Office

607-535-8222

3.

Equivalent case/package quantities shall be indicated on attached bid schedule.

4.

In the event of a non-scheduled closing of County facilities due to an emergency or other exigent

or unplanned circumstance, the County shall not be held responsible for undeliverable goods.

5.

Each delivery shall include a clearly defined, properly priced invoice. All delivery receipts

and/or invoices must be signed by an authorized representative of the Schuyler County department

receiving delivery. Unclear, non-priced, or otherwise unreadable invoices may be returned to the

vendor for clarification and/or held for payment. Returned or refused merchandise may be

deducted from the delivery invoice, in which case an additional credit invoice is not required.

Other forms of credit shall be processed in a timely manner as to be included in the regular

monthly audit for payment. A duplicate invoice copy is required unless there is a remittance

stub.

6.

No charge will be allowed for Federal, State, or Municipal sales and/or excise tax. Schuyler

County is exempt from any such taxes.

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7.

Representatives of Schuyler County shall have the right to inspect all products furnished by the

bidder and accept or reject such products within forty-eight (48) hours after delivery. Bidder shall

replace and/or credit any rejected products in a timely manner. When the bidder cannot or does

not replace rejected products in a timely manner, Schuyler County shall have the right to

purchase such products on the open market. The continued failure of the bidder to supply

products of an acceptable nature shall constitute grounds for termination of the bid and the right

of Schuyler County to delete the bidder from future bids.

8.

Pricing shall remain firm for the term of the bid, except for discounted one-time drop prices. If

the bidder cannot provide the items they bid, at the price they bid, Schuyler County can purchase

from the next lowest bidder or from the open market, whichever has the best price.

9.

The following Schuyler County Appendices are annexed hereto, incorporated by reference, and

shall govern all terms and conditions of the bid and any resulting contract(s): "Appendix A:

Standard Clauses for all Schuyler County Contracts" and "Appendix B: Minimum Insurance

Standards for Schuyler County Contracts." Any bid which seeks to change, excise, delete, amend

or otherwise alter either such appendix, or any provision thereof, shall be deemed "non-

responsive" and rejected. For the purposes of Appendix B, bidders shall be considered a

"Category VII" contractor.

10.

NOTICE: By submitting a bid in response to this request, bidder is acknowledging that the

requirements, scope of work, and the evaluation process, outlined in the request for bid are fair,

equitable, not unduly restrictive, understood and agreed to.

CLOSING DATE FOR THE REQUEST FOR BID IS

10:30 a.m. LOCAL TIME, ON Thursday, April 9, 2026.

Bids will be opened at 10:45 a.m., local time,

on Thursday, April 9, 2026.

BIDS MUST BE ADDRESSED TO, AND DELIVERED TO:

CLERK OF THE LEGISLATURE

105 Ninth Street, Unit 6

Watkins Glen, NY 14891

PLEASE NOTE ON OUTSIDE OF ENVELOPE(S):

REQUEST FOR BID – KITCHEN & CUSTODIAL SUPPLY BID

4

BIDDER INFORMATION – THIS SECTION MUST BE COMPLETED

BIDDER CONTACT PERSON: __________________________________________________

BIDDER TELEPHONE NUMBER: _______________________________________________

E-MAIL ADDRESS: ____________________________________________________________

LIST SCHEDULED BUSINESS CLOSINGS OF THREE (3) OR MORE CONSECUTIVE

DAYS (HOLIDAYS OR OTHERWISE): ____________________________________________

_______________________________________________________________

WILL YOU ACCEPT AWARD OF ONE OR TWO ITEMS? YES / NO (CIRCLE ONE)

PLEASE NOTE, IF THIS ITEM IS NOT CIRCLED, WE MAY NOT MAKE AWARD TO YOU.

IF YES IS CIRCLED, BIDDER IS OBLIGATED TO ACCEPT AWARD AND MAKE DELIVERY ON ALL ORDERS

REGARDLESS OF SIZE.

ARE YOU A REGISTERED MINORITY OR WOMAN OWNED BUSINESS?

YES / NO (CIRCLE ONE)

CERTIFICATION NUMBER

5

Commodity Codes

• NAICS 561720Janitorial Services

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