Project Information

Bid Title

RFQ - Caterpillar Parts & Service

Issuing Agency

Tennessee Tech University

Location

Tennessee

Published Date

May 12, 2026

Closing Date

Jun 9, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Due Date	Description	Purchasing Contact
6/9/2026	RFQ - Caterpillar Parts & Service	Tina Girdley

Attachment Preview

REQUEST FOR QUOTATION (RFQ)

Department: Facilities

Requisition: Caterpillar Parts & Service

Deliver Completed Bid to:

Tennessee Tech University

Purchasing and Contracts

POB 5144; 1 William L Jones Dr.

Derryberry Hall, Suite 301

Cookeville, TN 38505-0001

Fax: 931-372-3727

Date: May 12, 2026

RFQ Coordinator: Tina Girdley

Phone: 931-372-6350

Email: tgirdley@tntech.edu

Bids must be received in the Purchasing and Contracts Office by 3:00 p.m. Central Time on June 9, 2026. Bids may be

mailed, faxed, or electronically submitted via email to the RFQ Coordinator, as noted above.

Bid is subject to the RFQ – Standard Terms and Conditions. By submitting a bid, bidder certifies its agreement to these

terms and conditions, which cannot be waived.

Special Bid Instructions:

1. Indicate any cash/time discounts offered: ________________________________________________________________________

2. To do business with TTU register as a supplier/contractor: https://www.tntech.edu/purchasing/howto.php

3. Bidders who would like to become a registered Diversity Business Enterprise can visit the following link for more information:

https://www.tntech.edu/purchasing/howto.php

4. To view a bid tabulation after intent to award, please visit this link: https://www.tntech.edu/purchasing/bidawards.php. Results are

listed according to fiscal year then by date of bid opening.

THIS IS NOT AN ORDER

REQUEST FOR QUOTATION

Tennessee Tech University is seeking bids from a qualified company to provide Caterpillar Parts and Service per

the specifications outlined herein for a five-year contract period.

Prices submitted by Contractor are to remain firm for a one (1) year period. Contractor may request a price

increase, thereafter, to the extent such increase has been experienced by Contractor and can be substantiated in

writing. Tennessee Tech may accept requested price increase or choose to rebid, at its sole discretion.

Facilities Caterpillar Equipment List:

Skid Steer

Front End Loader

Model: 259B

Model: 906

PIN #: CAT0259BKYYZ00650

PIN #: 6ZS00522

Note: Additional equipment to be added, if needed.

REQUEST FOR QUOTATION (RFQ)

Department: Facilities

Requisition: Caterpillar Parts & Service

Specifications for Parts & Service:

• Hourly rate quoted for general service / repair on site (TTU Facilities) for above referenced equipment

• Parts cost plus _________% markup. Must supply invoice showing cost of parts to vendor

• Service response within 24 hours of call

• All invoices must include the following:

1. Dates of service

2. Detailed description of all labor services provided

3. List of parts used (backup required)

4. Contract number

5. Name of person requesting service

Pricing:

➢ Hourly Rate Quoted for General Service / Repair on Site at Tennessee Technological University Facilities

Located at: 220 West 10th Street, Cookeville, Tennessee 38505).

$ _______________ / Per Hour Rate / Per Machine

➢ Travel Charge Rate for On Site Repair

$ _______________ / Flat Rate / Round Trip Amount Per Machine

➢ Rate for Pick-Up / Delivery from/to Facilities Parking Lot Located at: 220 West 10th Street, Cookeville,

Tennessee 38505).

$ _______________ / Flat Rate / Round Trip Amount Per Machine

RFQ Communications

All communication regarding this RFQ must be submitted by email only to the RFQ Coordinator listed above, who is

Tennessee Tech’s only official point of contact for this RFQ. Unauthorized contact with any other Tennessee Tech

employees or officials regarding this RFQ may result in disqualification from the procurement process.

Insurance

Contractor, at its own expense, must provide and maintain public liability insurance, naming Tennessee Tech

University as an additional insured and certificate holder. The minimum limits of the policy shall be $1,000,000 for

personal injury and $300,000 for property insurance. Insurance shall be written by an insurance company licensed

to operate in the State of Tennessee. The Contractor shall furnish Tennessee Tech with a current certificate

showing that such insurance is in effect and that the protection afforded under this policy will not be cancelled or

Page 2 of 4

REQUEST FOR QUOTATION (RFQ)

Department: Facilities

Requisition: Caterpillar Parts & Service

reduced until at least ten (10) days prior notice is sent to Tennessee Tech by the insurance company or agent.

Contractor’s failure to provide evidence of such insurance coverage is a material breach and grounds for

termination of the Contract negotiations and/or Contract.

Contractor Check In

The Contractor must contact designated TTU Point of Contact (POC) each day to discuss work status and staffing

levels. Additionally, coordinate with TTU POC in advance when performing any work to be before/outside of

regular business hours.

Note: For the purpose of the Contract, normal business hours are defined as 7:00 am to 4:00 pm, Monday through

Friday.

Termination for Convenience

Tennessee Tech may terminate this Contract without cause for any reason by providing the Contractor at least

thirty (30) days written notice before the effective termination date. The Contractor shall be entitled to receive

compensation for satisfactory, authorized services completed as of the termination date, but in no event shall

Tennessee Tech be liable to the Contractor for compensation for any service which has not been rendered.

Illegal Immigrants

Successful Bidder attests that the Bidder will not knowingly utilize the services of illegal immigrants in the

performance of the Contract and will not knowingly utilize the services of any subcontractor who will utilize the

services of illegal immigrants in the performance of the Contract.

Debarment

Bidder certifies, by signature below and submission of this bid, that neither Bidder nor its principals are presently

debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in

this transaction by any State or Federal department or agency.

Tennessee Tech reserves the right to initiate negotiations with the next ranked Bidder should Tennessee Tech

cease doing business with the Bidder selected via this RFQ process.

BIDDER IS TO COMPLETE INFORMATION AND SIGN BID BELOW

___________________________________________________________________________________________

Bidding Entity’s Name

Page 3 of 4

REQUEST FOR QUOTATION (RFQ)

Department: Facilities

Requisition: Caterpillar Parts & Service

___________________________________________________________________________________________

Name of Contact Person (Printed)

Title

___________________________________________________________________________________________

Address

City, State, Zip

___________________________________________________________________________________________

Phone / Fax / Email

___________________________________________________________________________________________

Authorized Signature of Bidder

Date

Tennessee Tech University is an EEO/AA/Title IX/Section 504/ADA employer.

Page 4 of 4

Commodity Codes

• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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