Project Information

Bid Title

RFP - Professional Engineering Consulting Services for Group 1137 Downtown Revitaliz

Issuing Agency

City of Buffalo

Location

New York

Published Date

Dec 10, 2025

Closing Date

Jan 14, 2026

Government Level

State & Local

Status

Closed

Ref. #

Group 1137

Original Source

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Bid Documents

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Project Description

Bid Number:	Group 1137
Bid Title:	RFP - Professional Engineering Consulting Services for Group 1137 Downtown Revitaliz
Category:	Public Works, Parks & Streets
Status:	Open

Publication Date/Time: 12/10/2025 12:00 AM Publication Information: NYS Contract Reporter Closing Date/Time: 1/14/2026 11:00 AM Related Documents: RFP Group 1137_FINAL

Attachment Preview

Request for Proposals

Professional Services for Group 1137

Downtown Revitalization Initiative

Broadway-Fillmore

Christopher P. Scanlon

Mayor

Nolan R. Skipper, P.E.

Acting Commissioner

Alexander M. Bullers, P.E.

City Engineer

RFP Revision Date: December 9, 2025

Page 1 of 19

The City of Buffalo, Department of Public Works, Parks & Streets, will be accepting proposals

for Professional Services for Group 1137. A more detailed description of the services to be

provided can be reviewed in Attachment A.

Anticipated Schedule

RFP Posted

Proposals Due

Selection

Contract Negotiated and Notice to Proceed

Project Commence

December 10, 2025

January 14, 2026

January 2026

February 2026

March 2026

Instructions for Submitting Proposals

1.) Proposal packages for this project are due by Wednesday, January 14th, 2026 at

11:00 AM EST.

2.) Offeror shall provide a cover letter, signed by an authorized representative of the

company, that shall constitute a representation by the Offeror that it is willing and able

to perform the services described in this Request for Proposal (RFP) and their

responsive proposal. The cover letter must explain the Offeror’s understanding of the

City’s intent and objectives. It must discuss the Offeror’s project management

approach to deliver the scope of services as well as the any additional relevant factors

for the City’s consideration.

a. The cover letter must also acknowledge that the Offeror’s responsive proposal

accepts the general terms and the City’s reservation of rights included in

Attachment C of this RFP as well as an acknowledgement of acceptance of the

insurance and indemnification provision included in Attachment D and

Attachment F of this RFP.

3.) A brief description of firm, including office locations, professional services provided,

and relevant experience with respect to City’s intent. Staffing details shall include the

following:

a. Availability of staff, including location, to fulfill the primary staff positions required

for the scope of work.

b. Capacity to provide staff and resources for rapid turnaround of project

deliverables.

c. The City reserves the right to negotiate additional staffing, and their rates based

on available funding.

RFP Revision Date: December 9, 2025

Page 2 of 19

4.) Offeror shall supply the names of all firms/persons that will work as Sub-

consultants/contractors (if any) on this project. Duties and responsibilities of each

firm/person should be clearly stated, and hourly rates shall be included.

5.) Offeror is to provide summary descriptions of similar projects, limit four (4), that

demonstrate the experience of their firm and specific staff proposed.

6.) Offeror is to provide and organizational chart and resumes of all team personnel who

will be assigned or dedicated to the services described in this Request for Proposals.

a. Offeror should identify all persons, by name and title, who will oversee and

complete work on these projects. The duties and responsibilities of those

persons should be clearly stated.

b. Hourly, and overtime rates for all persons identified shall be included by title for

the years 2026, 2027, and 2028.

7.) Lump sum and/or not to exceed hourly costs are to be provided as further detailed in

Attachment A, and fee schedule in Attachment E.

8.) Offeror shall submit its plan to comply with MBE / WBE goals defined in Mayor

Brown’s Executive Order #16-04, included as Attachment B, and all goals as required

per the grant agreement, Attachment F.

City’s Designee for Communication

For the purposes of this solicitation, the City’s Designee shall be Jacob Anastasia with the

Division of Engineering, (716-851-4288, janastasia@buffalony.gov). Questions regarding the

Request for Proposals shall be directed to the City’s designee only. Any impermissible contact

with any other City officer or employee of the City regarding the Request for Proposals during

this procurement period shall result in the rejection of any such Offeror’s proposal. Offerors

shall communicate in writing only via email to the email address listed in the Request for

Proposals. No other communications with the City’s designee regarding the Request for

Proposals are permitted during the procurement period.

All questions, requests for clarification, or additional information must be sent by email to

janastasia@buffalony.gov and must be received no later than Tuesday, January 6, 2025 at

4:00 PM EST.

Questions received from all Offerors will be answered in writing by the City’s Designee. No

other officers, employees, or representatives of the City are to be contacted regarding this

Request for Proposals. The City accepts no responsibility for, and the Offeror agrees not to

rely upon, any non-written statements or representations by the City’s Designee nor verbal or

written statements or representations from any other person, whether or not employed by the

City.

RFP Revision Date: December 9, 2025

Page 3 of 19

Addenda and Modifications

The City reserves the right, in its sole discretion, to amend this Request for Proposals at any

time prior to the deadline for submission of the proposals. In the event that it becomes

necessary to revise or expand upon any part of this Request for Proposals, all addendums,

amendments, and interpretations will be made in writing and sent via email to all firms invited

to respond to the Request for Proposals. It is the sole responsibility of the Offeror to ensure

that the City has accurate contact information and to monitor email for any such addendums,

amendments, interpretations and/or modifications.

All addendums, amendments, interpretations, and/or modifications shall be deemed to have

been incorporated as part of this Request for Proposals as though they were originally set forth

in this Request for Proposals. No addenda will be issued later than twenty-four (24) hours

prior to the date and time for the receipt of offers, except an addendum withdrawing the

Request for Proposals, or addenda for postponement of the due date and/or time. The City

does not assume any responsibility for the receipt of information sent to any Offeror except for

the information received via written addendum.

Selection Process and Criteria

The City’s objective in soliciting proposals is to enable it to select a respondent that will provide

high quality and cost-effective services to the citizens of Buffalo. The City will consider

proposals only from respondents that, in the City’s sole judgment, have demonstrated the

capability and willingness to provide high quality services to the citizens of the City in the

manner described in this RFP.

Each proposal must satisfy the objectives and requirements detailed in this RFP except as

otherwise stated. Successful respondents shall be determined by an evaluation of the total

content of the proposal submitted. The City reserves the right to not select any of the

proposals. The City shall not be obligated to explain the results of the evaluation process to

any respondent.

RFP Revision Date: December 9, 2025

Page 4 of 19

A selection team of members of DPW Staff will be established to evaluate all proposal

packages based on the following criteria:

Related Experience / References

Project Team Availability / Resumes of Key Personnel

Fee Schedule

Project Approach

Minority Employment & Business Opportunities 1

Female Employment & Business Opportunities 1

25%

20%

20%

15%

15%

5%

List of Attachments

Attachment A

Attachment B

Attachment C

Attachment D

Attachment E

Attachment F

Proposed Scope of Services

Mayor Brown’s Executive Order #16-04

City of Buffalo Reservation of Rights

Insurance and Indemnification Provision

Fee Schedule

Grant Agreement

1 New York State has established a 30% Minority- and Woman-owned Business Enterprise (M/WBE) utilization goal for

this project, which includes sub-goals of 25% MBE and 5% WBE utilization. M/WBE subcontractors and vendors must

be certified by New York State. If respondent is not itself a certified M/WBE company, explain how you will assist the

City in achieving its 30% M/WBE goal.

RFP Revision Date: December 9, 2025

Page 5 of 19

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services

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