Project Information

Bid Title

RFQ 26-011-68 Federal Government Relations Consultant Services

Issuing Agency

Shelby County

Location

Tennessee

Published Date

Nov 20, 2025

Closing Date

Dec 30, 2025

Government Level

State & Local

Status

Closed

Original Source

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Project Description

Bid Title:

RFQ 26-011-68 Federal Government Relations Consultant Services

Category:

Board of Commissioners/Legislative Office

Status:

Open

Publish Date:

Thursday, November 20, 2025 - 12:30pm

Close Date:

12/30/2025 - 4:00pm

Contact Person:

Candace Jackson

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Bid Title

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Related Documents:

RFQ 26-011-68Federal Government Relations Consultant Services.pdf

Copy of RFQ 26-011-68 Federal Government Relations Consultatnt Services.xlsx

Proposal Response Cover Sheet RFQ 26-011-68.pdf

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Shelby County

Tennessee

Lee Harris, Mayor

Request for Qualifications

Shelby County Government

Purchasing Department

160 N. Main Street, 5th Floor

Memphis, TN 38103

Issued: November 20, 2025

Due: December 30, 2025 no later than 4:00 P.M. (Central Standard Time)

RFQ # 26-011-68

Federal Government Relations Consultant Services

(Shelby County Board of Commissioners)

Shelby County Government is soliciting written proposals, on a competitive basis, from interested and

qualified companies or professionals to provide Federal Government Relations Consultant

Services. Information regarding this formal bid is located on the County’s website at

www.shelbycountytn.gov. At the top of the home page, click on the dropdown box under “Business”,

click on “Purchasing” and “Bids” to locate the name of the above-described formal bid. Link:

https://bids.shelbycountytn.gov/

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IMPORTANT NOTES:

MANDATORY INFORMATION and FORMS – To properly respond and prepare your

proposal response, please make sure you pay close attention to all mandatory

information/forms requested, including signing and attaching all forms as required. This bid

clearly documents and outlines the format and what information is required at the time of

proposal submission.

COMPLETED EXCEL FILE – Vendor to answer directly in the scorecard (Excel file) all

information requested (minimum requirements and department-specific requirements). The

Excel file has two (2) yellow tabs/sheets named “MIN REQs” and “DEPT REQs”. Vendors

are to enter their information only where yellow cells, are on those 2 yellow tabs. Vendor to

submit with your proposal (both Printed and Digital formats). The Excel files must be submitted

on two (2) separate USB devices.

LOSB vendors have been identified for the goods and/or services described in this bid,

therefore a 20% LOSB goal will be applied.

Sincerely,

Signature on original file

Candace Jackson, Buyer

Shelby County Government

Purchasing Department

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TABLE OF CONTENTS

I. INTRODUCTION

II. MINIMUM PROPOSER REQUIREMENTS

III. CORRESPONDENCE & QUESTIONS

IV. PROPOSAL SUBMISSION DEADLINE

V. PROPOSAL TIMELINE

VI. PROPOSAL CONDITIONS

VII. GENERAL REQUIREMENTS AND INFORMATION

VIII. AWARD OF CONTRACT

IX. PURPOSE / SCOPE OF WORK

X. CONTRACT REQUIREMENTS

XI. PROPOSAL SUBMISSION

XII. PROPOSAL EVALUATION AND SELECTION

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I. INTRODUCTION

Shelby County Government, (the “County”), is soliciting proposals from interested and

qualified Vendors to provide Federal Government Relations Consultant Services. This

Request for Qualifications (“RFQ”) is being released to invite interested and qualified

Vendors to prepare and submit proposals in accordance with the instructions provided where

the successful proposer(s) will be selected and invited to enter into a contractual relationship

with Shelby County for the Goods and/or Services outlined in this RFQ, and per proposal(s)

received.

In this RFQ, the terms Proposer, Vendor, Bidder, Consultant, Contractor, and Provider are

used interchangeably unless the context indicates otherwise.

All specifications are part of this bid and general terms and conditions (as outlined in the

Terms of this bid). They shall become a part of and be included in any contract/purchase

order/systems contract resulting from any award.

These specifications are not intentionally written to favor any one manufacturer or service

provider, and are only for the purpose of indicating generally the type of work required of said

bid. Any responsible Bidder who considers these specifications to be of a non-competitive

nature should immediately contact the Administrator of Purchasing.

II. MINIMUM PROPOSER REQUIREMENTS

In order to be considered as “responsive”, all Proposers must answer and provide

justifications for ALL below minimal requirements.

The information requested below is to be answered directly in the scorecard

Excel file by all Vendors, and submitted as part of your proposal (both Printed

and Digital formats).

1. Provide all appropriate Licenses and Certifications required in the State of Tennessee

to provide the goods and/or perform the Services required. Provide a copy of your

current Shelby County Business License (if the business is located in Shelby County,

TN).

2. Must provide active Business Registration Number(s) and Vendor number, or your

applications are “in” the EOC system and the Purchasing system for processing (refer

to details outlined below) – please list all your Shelby County active BRNs .

3. Adherence to all provisions of Title VI requirements – please attest, and provide

proof/documentation if necessary.

4. Independent Vendors (sole proprietors) must adhere to State of Tennessee Public

Chapter No. 436, known as the “Tennessee Lawful Employment Act” (effective date

of 01/01/12) – please provide proof and documentation of employment eligibility

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(driver’s license…); Otherwise mention you are NOT an Independent Vendors (sole

proprietors).

5. FORM – Drug-Free Workplace Affidavit must be completed, signed, and notarized

with your bid/proposal – even if less than 5 employees.

6. Must attest to a minimum of _five ( 5 ) years of experience providing the goods and/or

performing the services described in this bid.

7. Must provide Letter of Interest and Statement of Qualifications (ref. to Section

VII.F.).List any additional requirements at the time of bid submission, if applicable.

8. Must attest to having successful experiences engaging members of Congress: House

and Senate, as well as other Federal Government agencies, to address matters affecting

a population of similar demographics in the areas of ethnicity, socio-economic status,

and a combination of rural and urban communities similar to Shelby County, TN, as

described in this bid.

Shelby County BRN and Vendor numbers

Please be advised, references and instructions regarding the Equal Opportunity

Compliance Office (EOC) are subject to change. In the event there is a change prior to the

conclusion of the solicitation, the instructions will be updated. The current registration

process will continue until further notice.

As a part of doing business with Shelby County Government (SCG), each individual, company,

or organization is required to have active BRN and Vendor numbers before starting to provide

goods/services to SCG.

• To obtain an SCG Business Registration Number (as well as LOSB, if applicable)

and the SCG Vendor number, please submit an online application, as described

below. The EOC and Vendor applications are combined.

Online Application Process

Go to: https://apps.shelbycountytn.gov/EOCPublic/

• Complete and submit the application online only

Note: Prior to accessing the application, please read the application instructions

in their entirety to make sure that you completely understand all of the

information that will be required on the application.

Upon receiving the BRN , the application will be forwarded to the Purchasing Department for

processing. You will receive your Vendor number via email.

Applicants who have an unexpired BRN and only need a Vendor number will be directed

accordingly once they access the link.

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Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541618Other Management Consulting Services
• NAICS 541820Public Relations Agencies

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