Project Information

Bid Title

ITB 26-03 Lake Wales Memorial Gardens – Phase 2

Issuing Agency

City of Lake Wales

Location

Florida

Published Date

Nov 18, 2025

Closing Date

Dec 18, 2025

Government Level

State & Local

Status

Closed

Ref. #

26-03

Original Source

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Bid Documents

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Project Description

Bid Number:	26-03
Bid Title:	ITB 26-03 Lake Wales Memorial Gardens – Phase 2
Category:	Invitation to Bid
Status:	Open

Description: ADVERTISEMENT FOR BIDS Bid #ITB 26-03 NOTICE IS HEREBY GIVEN that the City of Lake Wales is accepting sealed bids for: Lake Wales Memorial Gardens – Phase 2 At 2:00 P.M., Prevailing Time on Thursday, December 18, 2025 in the City Commission Chambers at the Municipal Administration Building, 201 Central Ave. W., Lake Wales, Florida, bids will be opened and read aloud. An original, three (3) copies, and a digital copy on a USB drive of all bids, including all executed documents and needed attachments, shall be placed in a sealed envelope, marked “ITB 26-03: SEALED BID FOR Lake Wales Memorial Gardens – Phase 2”, and delivered prior to the opening deadline, 2:00 P.M., Prevailing Time on Thursday, December 18, 2025. Intent The general scope of work for this project consists of expanding the existing Phase 1 roadways, flush curbs, sidewalks, available lots and stormwater system, as well as the inclusion of a scattered garden for the Lake Wales Memorial Gardens located at 581 Hunt Brothers Road, Lake Wales, FL 33898. The General Contractor shall provide all labor, materials, tools and equipment to complete the Phase 2 expansion. Responding to the Invitation to Bid All persons and firms wishing to submit bids must obtain a complete copy of the Invitation to Bid and submit all required forms as outlined in the bid document with their response. Bids and related forms can be accessed on the City’s website, www.lakewalesfl.gov : Departments: Purchasing, or by contacting Cynthia Monk at For security reasons, you must enable JavaScript to view this E-mail address. . Faxed or e-mailed responses will not be accepted. Responses may be hand delivered, mailed, or delivered via courier service to the following address: City of Lake Wales City Manager’s Office Attention: Purchasing Agent 201 West Central Avenue Lake Wales, FL 33853 Publication Date/Time: 11/18/2025 8:00 AM Closing Date/Time: 12/18/2025 2:00 PM Addendum Date/Time: Friday, December 12, 2025 Pre-bid Meeting: Optional 12/2/2025 @ 2:00PM Contact Person: Cynthia Monk cmonk@lakewalesfl.gov Related Documents: 26-03 ITB LW Memorial Gardens - Phase 2 Solicitation 26-03 ITB FINAL Bid Docs LW Memorial Garden Ph 2 - Plan Set - 10.24.25 26-03 ITB UPDATED LW Memorial Gardens - Phase 2 Solicitation 26-03 ITB Addendum 1

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City of Lake Wales

Invitation to Bid

Lake Wales Memorial Gardens – Phase 2

BID NO. ITB 26-03

Cut along border and affix this label to your sealed bid envelope to identify it as a

“Sealed Bid”. Be sure to include the name of the company submitting the bid where

requested.

SEALED BID – DO NOT OPEN

SEALED BID NO: ITB 26-03

BID TITLE: Lake Wales Memorial Gardens – Phase 2

DUE DATE/TIME: Thursday, December 18, 2025 at 2:00 PM

SUBMITTED BY: ________________________

Name of Company

DELIVER TO:

PURCHASING DEPARTMENT

CITY OF LAKE WALES

201 W CENTRAL AVE.

LAKE WALES, FL 33853

Please Note: From time to time, addenda may be issued to this bid. Any such

addenda will be posted on the same website, www.lakewalesfl.gov, from which you

obtained this bid. Before submitting your bid you should check our website to

download any addenda that may have been issued.

ADVERTISEMENT FOR BIDS

Bid #ITB 26-03

NOTICE IS HEREBY GIVEN that the City of Lake Wales is accepting sealed bids for:

Lake Wales Memorial Gardens – Phase 2

At 2:00 P.M., Prevailing Time on Thursday, December 18, 2025 in the City

Commission Chambers at the Municipal Administration Building, 201 Central Ave. W.,

Lake Wales, Florida, bids will be opened and read aloud.

An original, three (3) copies, and a digital copy on a USB drive of all bids, including

all executed documents and needed attachments, shall be placed in a sealed envelope,

marked “ITB 26-03: SEALED BID FOR Lake Wales Memorial Gardens – Phase 2”, and

delivered prior to the opening deadline, 2:00 P.M., Prevailing Time on Thursday,

December 18, 2025.

Intent

The general scope of work for this project consists of expanding the existing Phase 1

roadways, flush curbs, sidewalks, available lots and stormwater system, as well as the

inclusion of a scattered garden for the Lake Wales Memorial Gardens located at 581 Hunt

Brothers Road, Lake Wales, FL 33898. The General Contractor shall provide all labor,

materials, tools and equipment to complete the Phase 2 expansion.

Responding to the Invitation to Bid

All persons and firms wishing to submit bids must obtain a complete copy of the

Invitation to Bid and submit all required forms as outlined in the bid document with their

response. Bids and related forms can be accessed on the City’s website,

www.lakewalesfl.gov: Departments: Purchasing, or by contacting Cynthia Monk at

cmonk@lakewalesfl.gov.

Faxed or e-mailed responses will not be accepted. Responses may be hand delivered,

mailed, or delivered via courier service to the following address:

City of Lake Wales

City Manager’s Office

Attention: Purchasing Agent

201 West Central Avenue

Lake Wales, FL 33853

General Information and Requirements

1. In accordance with Chapter 119, Florida Statutes, all bids received, and all

materials contained therein, once opened are public record, and subject to

disclosure to any person, organization, or firm, including other firms responding

to this invitation to bid.

2. In accordance with section 287.133, Florida Statutes, a person or affiliate who has

been placed on the convicted vendor list following a conviction for a public entity

crime may not submit a bid or proposal on a contract to provide any goods or

services to a public entity and may not be awarded or perform work as a

contractor, supplier, subcontractor, or consultant under a contract with any public

entity, and may not transact business with any public entity in excess of the

threshold amount provided in section 287.017-for CATEGORY TWO for a

period of 36 months from the date of being placed on the convicted vendor list.

3. The City reserves the right to accept or reject any or all bids, or part thereof, to

waive any informalities or technicalities, or to award contracts in the best interest

of the City. In all instances, the City’s decision shall be final.

4. The City of Lake Wales is exempt from taxes imposed by the State and Federal

Government. Bids shall not include any taxes or fees.

5. Prospective firms must submit proposals strictly in accordance with the

specifications outlined in the Invitation to Bid. Each variance, if any, to the

specifications shall be specifically stated in the bid.

6. Prospective firms warrant by virtue of submission of bids that all prices, terms,

and conditions stated shall be honored for a period of ninety (90) days after the

opening of bids. Any changes at the time an order is placed shall result in

automatic disqualification of the vendor.

7. The original bid shall be signed, in blue ink, by a corporate officer, partner, or

proprietor.

8. The City reserves the right to reject any or all items if in its judgment the item

does not meet the needs of the City, or for any reason it deems suitable.

9. Prospective firms are hereby warned not to contact any City employee or official

on matters relating to this Invitation to Bid, except as indicated herein. Any

attempt to do so or engaging in lobbying or any other activity interfering with the

evaluation process may result in immediate disqualification of the vendor from

any City business.

10. Per City ordinance, agreements, and contracts with a term in excess of one year

shall include the following language: “The performance of the City of Lake Wales

and its obligation to pay under this contract is contingent upon annual

appropriation by the City Commission of Lake Wales.” Vendors are warned that

this requirement is written into the Code of Ordinances of the City, a public

document, and is binding upon all vendors whether or not referenced in any

agreement.

11. Prospective firms quoting State of Florida contract pricing must provide the state

contract number and date of expiration in their bids or proposals. Firms will be

required to provide a copy of the entire contract prior to the placing of orders by

the City.

12. Prospective firms hereby warrant by virtue of submission of bids that any and all

terms, conditions, and requirements as stated in this document are valid,

enforceable, and binding upon the selected vendor.

The scope of work is as follows:

The general scope of work for this project is developing Phase 2 of the Lake Wales

Memorial Gardens located at 581 Hunt Brothers Road, Lake Wales, FL 33898.

The General Contractor shall provide all labor, materials, tools and equipment to

complete the Phase 2 expansion. The Scope of Work shall include, but not limited to, the

following:

•

Construction temporary entrance and installation of erosion control measures

•

Strip & stockpile the site to construct the project

•

Construction of pavement and flush ribbon curbs

•

Construction of stormwater pond and permanent concrete weir

•

Construction of sidewalk for scattered garden

•

Installation of scattered garden monument

•

Installation of flagpole and security camera

•

Installation of irrigation system

•

Installation of landscape and grass seeding & sodding

Complete installation shall be performed by a licensed General Contractor utilizing

licensed Sub-Contractors as required by law. The General Contractor shall utilize the

Contract Documents as provided by Hoyle Tanner & Associates, inc. located at 95 E.

Mitchell Hammock Road, Suite #200; Oviedo, FL 32765. The documents consist of

twelve (12) 24in. x 36in Sheets designated as: G-1; G-2; C-1; C-2; C-3; C-4; C-5; C-6; L-

1; IR-1; IR-2; IR-3.

Commodity Codes

• NAICS 237990Other Heavy and Civil Engineering Construction

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