Project Information

Bid Title

AUDITOR SERVICES

Issuing Agency

Otero County

Location

New Mexico

Published Date

Mar 24, 2026

Closing Date

Apr 21, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-007

Original Source

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Bid Documents

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Project Description

Bid Number:	26-007
Bid Title:	AUDITOR SERVICES
Category:	Bids/RFP's
Status:	Open

Publication Date/Time: 3/24/2026 12:00 AM Closing Date/Time: 4/21/2026 2:00 PM Related Documents: RFP 26-007 AUDITOR SERVICES

Attachment Preview

REQUEST FOR PROPOSAL (RFP)

FOR

AUDITOR SERVICES

OTERO COUNTY ADMINISTRATION

26-007

NIGP CODE # 94620

BID DEADLINE: APRIL 21, 2026 @ 2:00 PM

PROCUREMENT AGENT: WENDY ROBINSON

THE COUNTY OF OTERO IS REQUESTING COMPETITIVE SEALED BIDS FOR THE

FOLLOWING GOODS OR SERVICES:

TITLE:

RFP NO:

OPEN:

AUDITOR SERVICES

26-007

MONDAY, APRIL 21, 2026 @ 2:00 PM

FOR ADDITIONAL INFORMATION CONTACT:

WENDY ROBINSON PURCHASING AGENT

PHONE: (575) 434-0710 EMAIL (wrobinson@co.otero.nm.us)

THE OFFICE OF THE PURCHASING AGENT COUNTY OF OTERO, WILL RECEIVE

COMPETITIVE SEALED BIDS FOR THE GOODS OR SERVICES DESCRIBED IN THIS

BID AT:

VIA MAIL

OTERO COUNTY PURCHASING

1101 NEW YORK AVE. ROOM 118

ALAMOGORDO, NN 88310

HAND CARRIED

OTERO COUNTY PURCHASING OFFICE

1101 NEW YORK AVE, ROOM 118

ALAMOGORDO, NM 88310

ANY AND ALL PROPOSALS NOT RECEIVED BY THE PROPOSAL SUBMISSION

DATE WILL BE REJECTED AND RETURNED UNOPENED

NOTE: USE OF THE MAIL SERVICE IS AT YOUR OWN RISK FOR PROPER DELIVEY

ENVELOPE PREPARATION: THE ENVELOPE/PACKAGE CONTAINING

THREE (3) PROPOSAL COPIES AND ONE (1) ORIGINAL, AND ONE

ELECTRONIC COPY, NO EMAILED COPIES ACCEPTED. MUST BE SEALED

AND THE FOLLOWING IDENTIFYING INFORMATION LEGIBLY WRITTEN

OR TYPED ON THE OUTSIDE.

1). NAME OF BIDDER

2). PROPOSAL NUMBER ASSIGNED BY THE COUNTY TO THE

REQUEST FOR PROPOSALS

3). OPENING DATE AS IDENTIFIED ON THE PROPOSAL OR

SUBSEQUENT ADDENDA

NO OTHER METHODS OF BID DELIVERY: NEITHER TELEPHONE,

TELEGRAPHIC, EMAIL, OR FACSIMILE BID SHALL BE ACCEPTED

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PART I – PROPOSAL INSTRUCTIONS

PROPOSAL INSTRUCTIONS AND PROCUREMENT INFORMATION

PROCUREMENT MANAGER CONTACT

Any inquiries or requests regarding this procurement should be submitted in writing to the Purchasing

Agent listed below. Offerors may contact ONLY the Purchasing Agent regarding the procurement.

Inquiries and requests made to other county staff will not be responded to. All responses will be in

writing and will be distributed to all potential Offerors who receive a copy of this Request for Proposals.

DUE DATE - Proposals will be received at the office of the Otero County Procurement Officer prior to

April 21, 2026 @ 2:00 PM (Local time) at which time the proposals will be opened and recorded as

received. The sealed envelope containing the completed proposal must be marked with the RFP Title and

RFP Number and delivered to:

Wendy Robinson Chief Procurement Officer

Otero County Purchasing

1101 New York Ave.

Alamogordo, New Mexico 88310

Telephone: (575) 434-0710

Fax:

(575) 443-2904

E-mail

wrobinson@co.otero.nm.us

CONTACT WITH COUNTY OF OTERO OFFICIALS OR STAFF MEMBERS

Prior to, and after submittal of proposal, prospective Offerors shall not contact any official or staff

member regarding this RFP, other than contact the Purchasing Agent.

All proposals not received by the Submission Date shall be rejected and returned unopened.

The County intends to award to the highest ranking firm to meet its need for services based upon the

criteria herein.

Issuance of RFP

County Purchasing

03/24/2026

Pre-Proposal Conference

County and Offeror

NA

Questions

Offeror

04/10/26 @ 2:00PM

Answers

County Purchasing

4/15/26 @ 4:00PM

Submission of Proposal

Offeror

04/21/2026 @ 2:00 PM

*Offeror Interviews

Evaluation Committee/Offeror TBD

County Commission Approval County Commissioners

05/20/2026

Contract Negotiations

Evaluation Committee

TBA

Contract Execution

County and Contractor

TBA

*The Evaluation Committee may interview the Offeror(s) of the top rated proposals; however, a

contract may be awarded without such interviews.

This schedule is subject to change. All Offerors will be notified of schedule changes via email

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1. APPROPRIATIONS - Award of this Contract is contingent upon sufficient appropriations being

allocated by the County or other funding agency. If the County or other funding agency does not make

sufficient appropriations and authorize their allocation, the agreement shall, notwithstanding any other

provisions, terminate immediately upon Contractor’s receipt of written notice of termination from the

County. Otero County’s decision as to whether sufficient appropriations are available shall be accepted by

the Contractor and shall be final.

2. BRIBES, GRATUITIES AND KICK-BACKS - Pursuant to 13-1-191 NMSA 1978, (including 30-

14-1, 30-24-2, and 30-41-1 through 30-41-3 NMSA 1978), the criminal laws of New Mexico prohibit

bribes, kickbacks and gratuities, the violation of which constitutes a felony. Further, the Procurement

Code (13-1-28 through 13-1-199 NMSA 1978) imposes civil and criminal penalties for its violation.

3. CLARIFICATIONS - Any inquiries or requests regarding clarification of this procurement document

shall be submitted to the Procurement Officer in writing. Procurement Officer contact information is

Wendy Robinson, 1101 New York Ave, Alamogordo, NM 88310, email wrobinson@co.otero.nm.us.

Offerors may contact ONLY the Procurement Officer regarding the terminology stated in the

procurement documents. Other County employees do not have the authority to respond on behalf of the

County.

3.1 Offerors shall promptly notify the County Procurement Officer of any ambiguity,

inconsistency, or error which they may discover upon examination of the RFP. Any response

made by the County will be provided in writing to all Offerors by addendum. No verbal responses

are authorized.

3.2 No Addendum will be issued later than three (3) days prior to the date for receipt of

Proposals, except an Addendum withdrawing the Request for Proposal or one which includes

postponement of the date for receipt of Proposals.

4. COLLUSION - Collusion among Offerors or the submission of more than one proposal under

different names by any firm or individual shall be cause for rejection of all proposals without

consideration. Offeror’s proposal may not be made in the interest, or on behalf of, any undisclosed

person, partnership, company, association, organization or corporation. Offeror may not, directly or

indirectly by agreement, communication or conference with anyone attempted to induce any action

prejudicial to the interest of the County, or of anyone else interested in the proposed contract. Two or

more specifically identified organizations may choose to submit a collaborative proposal. The enclosed

Non-Collusion Affidavit must be executed along with the Proposal.

5. COMPETITION - In signing a contract with Otero County the Contractor certifies that the Contactor

has not, either directly or indirectly, entered into any action in restraint of full competition in connection

with the proposal submitted to the County.

6. CONTACTS - Offerors MAY NOT contact other Otero County Departments, Otero County Manager

or her staff, members of the Otero County Board of County Commissioners or their staff, and any other

Otero County Elected Official or their staff regarding inquiries or requests regarding clarification to this

RFP. All inquiries or requests regarding clarification of this procurement document shall be submitted to

the Procurement Officer in writing.

7. CONTRACTS - The contract between Otero County (County) and a Contractor will follow the format

specified by the County and contain the terms and conditions set forth in the attached "Sample Contract".

The contents of this RFP, as revised and/or supplemented, and the successful Offeror’s proposal,

including best and final offer, will be incorporated into and become part of the contract. Should an

Offeror object to any of the County's terms and conditions, that Offeror must propose specific alternative

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language with the proposal. The County may or may not accept the alternative language. General

references to the Offeror's terms and conditions or attempts at complete substitutions are not acceptable to

the County and will result in disqualification of the Offeror's proposal. Offerors must provide a brief

discussion of the purpose and impact, if any, of each proposed change, followed by the specific proposed

alternate wording.

7.1 Offerors must submit with their proposal any additional terms and conditions that they would

like to have included in a contract negotiated with the County, such terms must be clearly

identified in the proposal.

8. COST - All costs incurred by an Offeror in connection with responding to this RFP, the evaluation and

selection process undertaken in connection with this procurement, and any negotiations with the County

will be borne by the Offeror.

9. DEBARMENT & SUSPENSION - The Offeror certifies that neither it nor its principals are presently

debarred, suspended, proposed for debarment, declared ineligible, or voluntary excluded from

participation in this transaction by any Federal department or agency. It further agrees that by submitting

this proposal that it will include this clause without modification in all lower tier transactions,

solicitations, proposals, contracts, and subcontracts. Where the Proposer/Offeror/Contractor or any lower

tier participant is unable to certify to this statement, it shall attach an explanation to this

solicitation/proposal. The enclosed Certificate of Debarment and Suspension must be executed along with

the Proposal.

10. DEFINITIONS - This section contains definitions that are used throughout this procurement

document, including appropriate abbreviations:

This paragraph contains definitions that are used throughout this Request for Proposals (RFP), including

appropriate abbreviations.

“Award of Contract” shall mean formal written notice by the Property Control Division that a firm has

been selected to enter into a contract for services. Any Award of Contract that has not been resulted in a

written contract offer to the Offeror, within 6 months written notice, shall not be considered an award for

the purpose of the Project listing form.

“Contract” means and agreement between state agency and a New Mexico licensed designed firm for the

work covered by this RFP.

“Contractor” means successful Offeror awarded the contract.

“Determination” means the written documentation of a decision of the Selection Committee or the

Purchasing Agent, including findings of fact required to support a decision. A determination becomes part

of the procurement file to which it pertains.

“Entity” means Otero County.

“Offeror” is any person, corporation, or partnership who chooses to submit a proposal in response to this

RFP.

“Project Listing Form” means the form included as a part of this RFP, which all Offerors shall complete,

indicating all outstanding awards and contracts less that 75% complete.

“Proposal” is the Offerors response to this RFP.

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Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

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