Project Information

Bid Title

JANITORIAL SERVICES – Division 8, Carthage DOH Facilities

Issuing Agency

State Government of North Carolina

Location

North Carolina

Published Date

Jul 10, 2026

Closing Date

Jul 22, 2026

Government Level

State & Local

Status

Closed

Ref. #

54-ML-PR34506

Original Source

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Bid Documents

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Project Description

Solicitation Number:	54-ML-PR34506
Project Title:	JANITORIAL SERVICES – Division 8, Carthage DOH Facilities
Description:	The purpose of this Invitation for Bid (IFB) is to obtain pricing for and select a qualified Vendor to provide janitorial services for the North Carolina Department of Transportation (NCDOT), Division of Highways (DOH), Division 8 DOH Construction and Division Facilities, in Carthage, NC. The contract shall consist of an all-inclusive janitorial service and major maintenance including all reasonable and necessary labor, supervision, materials, equipment, and supplies to keep the subject State building properly cleaned and supplied.
Opening Date:	7/22/2026 2:00 PM
Posted Date:	7/11/2026
Status:	Open
Department:	DEPARTMENT OF TRANSPORTATION

Solicitation Number * 54-ML-PR34506	Department DEPARTMENT OF TRANSPORTATION	Status Reason Open
Opening Date 2026-07-22T14:00:00.0000000	Posted Date * 2026-07-10T16:51:44.0000000Z	Primary Commodity Code General building and office cleaning and maintenance services
Mandatory Conference/Site Visit 2026-07-17T04:00:00.0000000Z	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Michael Lingenfelter
Description The purpose of this Invitation for Bid (IFB) is to obtain pricing for and select a qualified Vendor to provide janitorial services for the North Carolina Department of Transportation (NCDOT), Division of Highways (DOH), Division 8 DOH Construction and Division Facilities, in Carthage, NC. The contract shall consist of an all-inclusive janitorial service and major maintenance including all reasonable and necessary labor, supervision, materials, equipment, and supplies to keep the subject State building properly cleaned and supplied.

Attachment Preview

STATE OF NORTH CAROLINA

Department of Transportation

Invitation for Bid #: 54-ML-PR34506

JANITORIAL SERVICES – Division 8, Carthage DOH Facilities

Date of Issue: July 10, 2026

Bid Due Date: July 22, 2026

At 2:00 PM ET

Direct all inquiries concerning this IFB to:

Michael Lingenfelter

Procurement Specialist II

Email: mwlingenfelter@ncdot.gov

Phone: 919-707-2642

STATE OF NORTH CAROLINA

Invitation for Bid #

54-ML-PR34506

______________________________________________________

For internal State agency processing, including tabulation of bids, provide your company’s eVP (Electronic Vendor

Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public. This

page will be removed and shredded, or otherwise kept confidential, before the procurement file is made available

for public inspection.

This page shall be filled out and returned with your bid.

Failure to do so may subject your bid to rejection.

___________________________________________________

Vendor Name

______________________________

Vendor eVP#

Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered

Vendor in good standing. You must enter the Vendor number assigned through eVP (Electronic Vendor

Portal). If you do not have a Vendor number, register at https://evp.nc.gov/SignIn.

Electronic responses ONLY will be accepted for this solicitation.

Ver: 11/2025

Bid Number:54-ML-PR34506

Vendor: __________________________________________

STATE OF NORTH CAROLINA

Department of Transportation

Refer ALL Inquiries regarding this IFB to:

Invitation for Bid #: 54-ML-PR34506

Michael Lingenfelter

mwlingenfelter@ncdot.gov

Bids will be publicly opened: July 22, 2026, 2:00 PM ET

919-707-2642

Using Agency: NCDOT/Division of Highways

Commodity No. and Description: Janitorial Services

Requisition No.: PR34506

761115 Cleaning and Janitorial Services

EXECUTION

In compliance with this Invitation for Bid (IFB), and subject to all the conditions herein, the undersigned Vendor offers and agrees to furnish and

deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein.

By executing this bid, the undersigned Vendor understands that false certification is a Class I felony and certifies that:

 This bid is submitted competitively and without collusion (G.S. 143-54),

 none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter 78A of

the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and

 It is not an ineligible Vendor as set forth in G.S. 143-59.1.

Furthermore, by executing this bid, the undersigned certifies to the best of Vendor’s knowledge and belief, that:

 It and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from

covered transactions by any Federal or State department or agency.

As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract awarded as a result of this

IFB, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer with

more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system.

As required by Executive Order 24 (2017), the undersigned Vendor certifies will comply with all Federal and State requirements concerning fair

employment and that it does not and will not discriminate, harass, or retaliate against any employee in connection with performance of any

Contract arising from this solicitation.

G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the preparing plans,

specifications, estimates for public contracts; or awarding or administering public contracts; or inspecting or supervising delivery of the public

contract of any gift from anyone with a contract with the State, or from any person seeking to do business with the State. By execution of this

response to the IFB, the undersigned certifies, for Vendor’s entire organization and its employees or agents, that Vendor is not aware that any

such gift has been offered, accepted, or promised by any employees of your organization.

By executing this bid, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the NORTH CAROLINA GENERAL TERMS

AND CONDITIONS incorporated herein. These documents can be accessed from the ATTACHMENTS page within this document.

Failure to execute/sign bid prior to submittal may render bid invalid and it MAY BE REJECTED. Late bids shall not be accepted.

COMPLETE/FORMAL NAME OF VENDOR:

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY & STATE & ZIP:

TELEPHONE NUMBER:

TOLL FREE TEL. NO:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #21):

PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:

VENDOR’S AUTHORIZED SIGNATURE*:

DATE:

EMAIL:

Ver: 11/2025

1

Bid Number:54-ML-PR34506

Vendor: __________________________________________

VALIDITY PERIOD

Offer shall be valid for at least Ninety (90) days from date of bid opening, unless otherwise stated here: ______ days, or if extended by mutual

agreement of the parties in writing. Any withdrawal of this offer shall be made in writing, effective upon receipt by the agency issuing this IFB.

ACCEPTANCE OF BIDS

If your bid is accepted, all provisions of this IFB, along with the written results of any negotiations, shall constitute the written agreement between

the parties (“Contract”). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS are incorporated herein and shall apply. Depending upon the

Goods or Services being offered, other terms and conditions may apply, as mutually agreed.

FOR STATE USE ONLY: Offer accepted and Contract awarded this________ day of __________, 2026, as indicated on

The attached certification, by ____________________________________________________________________.

(Authorized Representative of the North Carolina Department of Transportation)

Ver: 11/2025

2

Bid Number:54-ML-PR34506

Vendor: __________________________________________

Table of Contents

1.0 PURPOSE AND BACKGROUND .............................................................................................5

1.1 CONTRACT TERM..................................................................................................................5

2.0 GENERAL INFORMATION.......................................................................................................5

2.1 INVITATION FOR BID DOCUMENT........................................................................................5

2.2 E-PROCUREMENT FEE .........................................................................................................5

2.3 NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS.................................5

2.4 IFB SCHEDULE ......................................................................................................................6

2.5 MANDATORY SITE VISIT .......................................................................................................6

2.6 BID QUESTIONS.....................................................................................................................6

2.7 BID SUBMITTAL .....................................................................................................................7

2.8 BID CONTENTS ......................................................................................................................7

2.9 ALTERNATE BIDS..................................................................................................................7

2.10 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS............................................................7

3.0 METHOD OF AWARD AND BID EVALUATION PROCESS ....................................................8

3.1 METHOD OF AWARD.............................................................................................................8

3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION.........8

3.3 BID EVALUATION PROCESS ................................................................................................9

3.4 PERFORMANCE OUTSIDE THE UNITED STATES ...............................................................9

3.5 INTERPRETATION OF TERMS AND PHRASES..................................................................10

4.0 REQUIREMENTS ...................................................................................................................10

4.1 PRICING................................................................................................................................10

4.2 VENDOR EXPERIENCE........................................................................................................10

4.3 REFERENCES ......................................................................................................................11

4.4 FINANCIAL STABILITY ........................................................................................................11

4.5 BACKGROUND CHECKS.....................................................................................................11

4.6 PERSONNEL.........................................................................................................................13

4.7 VENDOR’S REPRESENTATIONS ........................................................................................13

4.8 BUILDING REQUIREMENTS ................................................................................................13

4.9 AGENCY INSURANCE REQUIREMENTS ............................................................................15

4.10 SUBCONTRACTORS............................................................................................................15

4.11 SECRETARY OF STATE REGISTRATION...........................................................................15

4.12 COMMUNICATION SERVICES .............................................................................................15

4.13 VENDOR EQUIPMENT AND SUPPLIES ..............................................................................15

4.14 DESCRIPTIVE LITERATURE................................................................................................17

Ver: 11/2025

3

Commodity Codes

• NAICS 561720Janitorial Services

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