Project Information

Bid Title

Purchase and Installation of Office Furniture

Issuing Agency

City of Kingsland

Location

Georgia

Published Date

Mar 31, 2026

Closing Date

May 5, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP #COK 26-022

Original Source

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Bid Documents

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Project Description

Bid Number:	RFP #COK 26-022
Bid Title:	Purchase and Installation of Office Furniture
Category:	Miscellaneous Services
Status:	Open
Bid Recipient:	Hannah Smith, Purchasing Director

Description: The City of Kingsland is soliciting proposals from qualified vendors to provide, deliver, and install office furniture for the Kingsland Police Department. The selected vendor shall furnish a complete, functional, and professional furniture solution in accordance with the specifications outlined in this RFP. Publication Date/Time: 3/31/2026 8:00 AM Closing Date/Time: 5/5/2026 2:00 PM Submittal Information: Hannah Smith, Purchasing Director Contact Person: Rickey Evans, Police Chief PH: (912) 729-5613 Email: revans@kingslandga.gov All submission questions regarding this request shall be directed to: Hannah Smith, Purchasing Director PH: (912) 729-8113 Email: hsmith@kingslandgeorgia.com Download Available: www.kingslandgeorgia.com Fee: N/A Business Hours: 8:00-5:00 Monday-Friday Fax Number: (912)729-8827 Related Documents: RFP- Police Office Furniture E-Verify Contractor Affidavit W-9

Attachment Preview

Request for Proposal (RFP)

RFP #COK 26-022

Purchase and Installation of Office Furniture

Issued by:

City of Kingsland, Georgia

Proposals must be submitted

No later than

2:00PM on May 5, 2026

To:

City of Kingsland

Mailing Address

City of Kingsland

Finance Department

Attn: Hannah Smith, Purchasing Director

P.O. Box 250

Kingsland, Georgia 31548

Delivery Address

City of Kingsland

Finance Department

Attn: Hannah Smith, Purchasing Director

108 West William Avenue

Kingsland, Georgia 31548

LATE PROPOSALS WILL BE REJECTED

Issued: 3/25/2026

CITY OF KINGSLAND, GEORGIA

PO BOX 250 KINGSLAND, GA

RFP #COK26-022

PURCHASE AND INSTALLATION OF OFFICE FURNITURE

Purpose

The City of Kingsland is soliciting proposals from qualified vendors to provide, deliver, and install office

furniture for the Kingsland Police Department. The selected vendor shall furnish a complete, functional,

and professional furniture solution in accordance with the specifications outlined in this RFP.

Invitation

You are hereby invited to submit a sealed proposal by providing all information requested in the

attached “Scope of Work” to the Finance Department to either address listed below:

Mailing Address:

City of Kingsland

Finance Department

Attn: Hannah Smith, Purchasing Director

P.O. Box 250

Kingsland, Georgia 31548

Delivery Address:

City of Kingsland

Finance Department

Attn: Hannah Smith, Purchasing Director

108 West William Avenue

Kingsland, Georgia 31548

Proposal Submission Process

All proposals shall be submitted in a sealed envelope. The Request for Proposal (RFP) number, title,

opening date and name of proposer shall be clearly displayed on the outside of the sealed envelope. The

delivery of said proposal to the prescribed delivery point on or before the specified opening date and time

is solely and strictly the responsibility of the Proposer. Any proposal received at the prescribed delivery

point after the specified date and time will NOT be accepted. Proposals must be submitted in writing and

as prescribed by the City. No other forms will be accepted. Proposals may not be modified after

submission except at the request of the City during negotiations. All Responders shall submit one (1)

original and two (2) copies of their documents in a SEALED envelope or package. Responders must submit

their proposal no later than Tuesday, May 5, 2026 at 2:00 PM. Any proposal received after the time and

date specified will NOT be considered. The proposal opening will be held in the City Hall Council Chambers

located at 107 South Lee St., Kingsland, GA.

City of Kingsland, Georgia

Page 2

CITY OF KINGSLAND, GEORGIA

PO BOX 250 KINGSLAND, GA

RFP #COK26-022

PURCHASE AND INSTALLATION OF OFFICE FURNITURE

Project Overview

This project includes furnishing multiple private offices, shared workspaces, a training room, reception

area, and support spaces within the Police Department facility.

All furniture shall be durable, ergonomic, and suitable for a professional law enforcement environment.

Vendors are expected to provide cohesive design solutions that maximize functionality, efficiency, and

space utilization.

Scope of Work

The selected vendor shall provide:

 Furniture procurement

 Delivery to site

 Assembly and installation

 Placement according to agreed layout

 Removal of all packaging materials

 Final adjustments to ensure usability and completeness

Furniture Requirements by Area

Private Offices

Furniture shall be provided as follows:

Deputy Chief’s Office (Approx. 181 SF)

 One executive desk

 One desk return

 One executive chair

 Two guest chairs

 One storage credenza or cabinet

 Optional: Small meeting table with four chairs (if space allows)

Chief’s Office – Room 27 (Approx. 223 SF)

 One executive desk

 One desk return

 One executive chair

City of Kingsland, Georgia

Page 3

CITY OF KINGSLAND, GEORGIA

PO BOX 250 KINGSLAND, GA

RFP #COK26-022

PURCHASE AND INSTALLATION OF OFFICE FURNITURE

 Two guest chairs

 One storage credenza or cabinet

 One small meeting table with four chairs

Assistant Office – Room 24 (Approx. 161 SF)

 One standard desk

 One task chair

 Two guest chairs

 One lateral file or storage cabinet

Captain Offices – Rooms 12 & 14 (Approx. 181 SF each)

 One desk per office

 One task or executive chair per office

 Two guest chairs per office

 One file cabinet or storage unit per office

Lieutenant Offices – Rooms 11, 15 & 29 (Approx. 158–181 SF)

 One desk per office

 One task chair per office

 Two guest chairs per office

 One file cabinet or storage unit per office

Sergeant Offices (Rooms 6, 7, 9, 10 – Approx. 140 SF each)

 One desk per office

 One task chair per office

 Two guest chairs per office

 One file cabinet per office

CID / Investigative Offices (Approx. 159–180 SF)

 One desk per office

 One task chair

 Two guest chairs

 One storage unit or file cabinet

City of Kingsland, Georgia

Page 4

CITY OF KINGSLAND, GEORGIA

PO BOX 250 KINGSLAND, GA

RFP #COK26-022

PURCHASE AND INSTALLATION OF OFFICE FURNITURE

Office 28 (Approx. 181 SF)

 One desk

 One task chair

 Two guest chairs

 One storage unit

Administrative & Support Spaces:

Records Office – Room 31 (Approx. 79 SF)

 One workstation desk

 One task chair

 One file cabinet or storage unit

Fingerprint Room – Room 33 (Approx. 89 SF)

 One workstation desk

 One task chair

 One equipment cabinet

Clerk Office – Room 32 (Approx. 220 SF)

 Two workstations

 Two task chairs

 Two file cabinets

 Shared work counter

Copy / Work Room – Room 30 (Approx. 115 SF)

 One work counter

 Two storage cabinets

 Printer/copier station

City of Kingsland, Georgia

Page 5

Commodity Codes

• NAICS 238390Other Building Finishing Contractors
• NAICS 337211Wood Office Furniture Manufacturing
• NAICS 337214Office Furniture (except Wood) Manufacturing
• NAICS 423210Furniture Merchant Wholesalers

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