Project Information

Bid Title

RFQ: Deicer Trailer

Issuing Agency

Birmingham Airport Authority

Location

Alabama

Published Date

Dec 3, 2025

Closing Date

Dec 29, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

RFQ: Deicer Trailer (12/03/2025)

Attachment Preview

Request for Quote

Pull Behind Runway Deicer System

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Birmingham Airport Authority

December 2025

I. The Opportunity

Purpose:

The Birmingham Airport Authority (the “Authority”) is requesting quotes for a new runway pull

behind deicer system.

The purpose of this document (the “Request for Quotes” or “RFQ”) is to provide interested

vendors with the overview of the opportunity, as well as instructions on how to respond. A

prospective (“Proponent”) shall submit its quote (“Quote” or Quote Package”) in conformity

with the procedures and requirements set in this Request for Quotes.

Scope:

The vendor shall provide all equipment and services necessary to complete the following:

Tank:

• 1100 US gallons

• Stainless steel

• At least a 10-inch Quick fill lid

Pumping System:

• 3-inch centrifugal pump

• Remote starter switch (to allow system to be turned on from cab)

• Allow load on and load off capability

• Full 3-inch intake and 2-inch load side

Lighting:

• Amber LED strobe light at the highest possible mounting spot.

• Each front corner of trailer must have an amber LED clearance light.

• Each boom wing will have a dual-face (red/amber) clearance light mounted at end of the

boom.

• Each boom wing must have red LED marker lights

• Back rack must have LED spotlights positioned to illuminate driver and passenger

booms.

• Must have LED taillights including stop, tail, turn, and reverse lights.

• Rear bumper must have red LED marker lights at each end of bumper

• All lights MUST BE LED with no exceptions.

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Boom System:

• Manual rack option must be able to fold up and locked for transportation

• Booms will be protected with a break-back clutch device that allows booms to break

back to prevent damage if they should hit an object.

• Booms must return to normal position by their own weight when object is cleared.

• Each boom to be equipped with an air-ride suspension system or equivalent system for

manual boom rack option.

• Casters must be installed at the end of each boom wing.

• Boom swath shall be 50 ft.

Spraying System:

• Unit must have twin nozzle system, pencil stream and swirl-jet, in three sections -

center, left boom, and right boom

• Spray swath will be 50 feet

Rate Control System:

• Control system senses ground speed, spray width (number of lanes), and material flow

rate.

• When a change in ground speed or spray width is detected, the control system changes

the material flow rate to maintain a constant, pre-selected application rate.

• An increase in ground speed results in a proportional increase in the flow rate. Likewise,

a decrease in ground speed results in a proportional decrease in the flow rate.

• Must utilize GPS to monitor ground speed.

• Control console must have a minimum of 25 ft. cable extension from trailer hitch to

allow operation of control console from inside the tow vehicle.

• Flow meter shall control the correct number of nozzles necessary to spray desired rate.

Spray width:

• Three sections

• Operate individually or any combination

Warranty:

• All parts are fully guaranteed for one year

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Each quote submitted should include:

1. Cost for freight to Birmingham Airport

2. Specification per this RFQ

3. Payment terms

4. Availability and one year warranty

5. Pricing must be valid for 90 days

II. Procedures and Requirements

Pre-Submittal Inquires

Inquiries relative to this RFQ are only to be submitted in writing via e-mail to

khazelwood@flybhm.com no later than the date for “Written Inquiries Accepted Through” set

forth in Exhibit 1 Request for quote schedule of the RFQ, which date is ten (10) business days

prior to the close of this RFQ (the “Quote Due Date”). Failure to follow this procedure may

result in the Proponent being disqualified from participating in this RFQ process.

The Authority representative(s) will attempt to answer all written questions received in

advance of the Written Inquiries Accepted Through date.

The Authority will provide a summary of all questions and answers communicated in writing

and any changes to the requirements of the Request for Quotes in an addendum to the RFQ.

Any such addendum will be incorporated as part of the RFQ and will be posted online on the

Airport website located at www.flybhm.com.

Submittal Requirements:

Each Proponent shall submit Quotation Package via email to Karen Hazelwood

Email: khazelwood@flybhm.com.

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Selection Process/Criteria:

Each Quote will be evaluated based on the following criteria:

1. Cost delivered to Birmingham Airport

2. Specifications per this RFQ

3. One year Warranty

4. Availability

General Terms and Conditions

1. The Authority reserves the right to:

a. Add, delete and/or negotiate with a Proponent, an agreement containing different

and/or additional items or terms without reference to other Proponents or Quotes.

b. Disqualify a Proponent in the event that, on the sole discretion of the Authority, its

Quote does not contain sufficient information to permit a thorough analysis.

c. Verify the validity of the information supplied by a Proponent and reject any Quote

where the contents appear to be incorrect or inaccurate in the Authority’s sole

determination.

d. Accept Quotes in whole or in part.

e. In its sole discretion, cancel this RFQ without award or compensation to any

Proponent, its officers, directors, employees or agents.

f. Reject any and all Quotes.

g. Accept the Quote(s) which, the Authority, in its sole discretion, deems the most

advantageous to the Authority; and

h. Request any other information it requires to evaluate the submissions, and, in the

event of a Proponent’s failure to provide such information, reject such Proponent’s

Quote.

2. All financial information must be presented in U.S. dollars.

3. The cost of preparing the Quote or providing additional information is the sole responsibility

of the Proponent. The Authority will not be responsible for or pay or reimburse any fees or

expenses to any Proponents or their agents.

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Commodity Codes

• NAICS 336212Truck Trailer Manufacturing

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