Project Information

Bid Title

Council Chambers Lighting and Controls Replacement Project

Issuing Agency

City of West Sacramento

Location

California

Published Date

Feb 26, 2026

Closing Date

Mar 16, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-008-ITB

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Project ID: 26-008-ITB

Title: Council Chambers Lighting and Controls Replacement Project

Addenda: 0

Release Date: 2/26/2026

Due Date: 3/16/2026

Follow

Council Chambers Lighting and Controls Replacement Project

Invitation to Bid

Capital Projects - Construction

Project ID: 26-008-ITB

Release Date: Thursday, February 26, 2026

· Due Date: Monday, March 16, 2026 2:00pm

Posted Thursday, February 26, 2026 8:00am

All dates & times in Pacific Time

Draft Response Events RSVP No Bid17 days, 19 hours, 40 minutes

Post Information

Posted At:Thu, Feb 26, 2026 8:00 AM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

The City of West Sacramento is accepting sealed responses for Council Chambers Lighting and Controls Replacement Project to be received no later than Monday, March 16, 2026 at 2:00 pm .

The bid specifications, including instructions on how to bid, standards for a responsive bid, and project specifications, are attached hereto in Attachments and incorporated herein by reference as if set forth in full

The City of West Sacramento is undertaking a modernization of the lighting and lighting control systems in the Council Chambers located at 1110 West Capitol Avenue.

The existing lighting fixtures and control system are outdated and do not provide optimal illumination for Council members, staff, and televised meetings. The current system includes Brightline stage lighting fixtures and an existing Crestron control interface. Over time, operational and aesthetic limitations have been identified, including glare toward the audience and limited flexibility in lighting control.

This project will replace and upgrade the existing lighting fixtures, integrate a new Lutron lighting control system, and coordinate with the existing Crestron audiovisual system. The improvements are intended to enhance visual performance for in-person and televised meetings, improve energy efficiency, modernize controls, and provide a cleaner and more integrated appearance within the Council Chambers.

Construction is anticipated to occur during a July 2026 closure window to minimize disruption to Council and Commission meetings.

Background

West Sacramento is a vibrant riverfront community centrally located in Northern California. West Sacramento shares the Sacramento River with neighboring Sacramento, with the deep water ship canal serving the Port of Sacramento. Incorporated in 1987, West Sacramento encompasses approximately 22 square miles, with a population just over 55,000. West Sacramento has a Council/Manager form of government. Citizens elect four City Council Members by district (as of the November, 2022 election) who serve four year terms and directly elect the mayor who serves a four-year term. The City is full-service with nine (9) departments and nearly 500 full-time employees. The City provides the full range of municipal services including police and fire protection, park, street, fleet, and facility maintenance, economic development and housing, community development, capital projects, and parks and recreation. The City also provides water, wastewater, and solid waste services. In addition, the City maintains port, water, wastewater, and solid waste enterprise funds. Other activities and related entities include the West Sacramento Redevelopment Successor Agency, Reclamation District 900 and the West Sacramento Area Flood Control Agency.

Timeline

Release Project Date:

February 26, 2026

Pre-Proposal Meeting (Mandatory):

March 5, 2026, 10:00am

City of West Sacramento – Council Chambers; meet on the 1st floor by security.
1110 W Capitol Ave, West Sacramento, CA 95691

Question Submission Deadline:

March 10, 2026, 5:00pm

Question Response Deadline:

March 13, 2026, 5:00pm

Proposal Submission Deadline:

March 16, 2026, 2:00pm

Microsoft Teams meeting

Join: https://teams.microsoft.com/meet/28543695620676?p=0uTn5lfNcnV2ndCiIE

Meeting ID: 285 436 956 206 76
Passcode: Jr9Xh7cW
________________________________________

Dial in by phone

+1 619-485-0116,,108226306# United States, All locations

Phone conference ID: 108 226 306#

Contractor Selection Date:

April 15, 2026

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.