Project Information

Bid Title

Request for Proposals - Mobile Data Computer Replacement

Issuing Agency

City of Foster City

Location

California

Published Date

May 20, 2026

Closing Date

Jun 1, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Request for Proposals - Mobile Data Computer Replacement

Bid/RFP Status:

Open - accepting bids and proposals

Bid/RFP Due Date:

Monday, June 1, 2026 - 5:00pm

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Overview:

The City of Foster City is looking for replacement Mobile Data Computers for Police Patrol Vehicles. The vendor selected will be responsible for the implementation and maintenance of all selected components that meets the City’s requirements.
The City invites you to submit a proposal to furnish materials in accordance with the terms, conditions and specifications contained in this document. Please complete the proposal form as instructed below and return it to the specified e-mail address by the due date. No extensions to the deadline will be allowed.

Submission Instructions:

All responses must be e-mailed to:

Rob Lasky
rlasky@fostercity.org
Due Date: Monday June 1, 2026 5:00 p.m.

Schedule:

Vendor Written Inquiries Due - May 26, 2026
City Response to Written Inquiries Due - May 27, 2026
Proposals Due - June 1, 2026

Supporting Documents

Request for Proposals (191 KB)

Attachment Preview

City of Foster City

May 20, 2026

REQUEST FOR PRICING

Mobile Data Computer Replacement

City of Foster City – Police Mobile Data Computers

May 20, 2026

The City of Foster City is looking for replacement Mobile Data Computers for Police Patrol

Vehicles. The vendor selected will be responsible for the implementation and maintenance

of all selected components that meets the City’s requirements.

The City invites you to submit a proposal to furnish materials in accordance with the terms,

conditions and specifications contained in this document. Please complete the proposal form as

instructed below and return it to the specified e-mail address by the due date. No extensions to

the deadline will be allowed. All responses must be e-mailed to:

Rob Lasky

rlasky@fostercity.org

Due Date: Monday June 1, 2026 5:00 p.m.

The undersigned proposes to provide solution to the City for the stated prices in accordance with

the terms and conditions set forth in this document.

VENDOR:

Company Name

Street Address of Company

Signature of Officer

City, State, Zip

Printed Name of Officer

Telephone No./Fax Nbr.

Title of Officer

Federal I.D. Tax Number

2

City of Foster City – Police Mobile Data Computers

This Request for Proposal includes the following Sections:

Section 1

Section 2

Section 3

Section 4

Section 5

Section 6

Introduction / Background

System Requirements

Infrastructure Requirements

Project Services

RFP Submittal Requirements

Vendor Evaluation Process

TERMS AND CONDITIONS

1. DATE DUE: Tuesday June 2, 2026 5:00 p.m.

2. QUESTIONS: Call Rob Lasky 650-286-3216 or e-mail questions to rlasky@fostercity.org. All

communication/questions are to be submitted by any vendor to Rob Lasky via e-mail. All

responses to questions/clarifications will be posted on the City’s website as addendums and

any vendor who has provided an e-mail will be notified via -email of the posting. Vendors are

required to provide an e-mail address to which we may send responses.

3. REPLY FORMAT: The Vendor’s proposal, signed acknowledgment terms and conditions,

including all attachments, must be returned by the due date with submittal. Vendors are

required to clearly identify any limitations or exceptions to the requirements defined in this

RFP. Alternative approaches will be given consideration if the approach clearly offers

increased benefit to the City. The City is not responsible for non-receipt and that it is

bidder's responsibility to ensure we have received their communication. The City’s e-

mail system does not allow attachments larger than 10MB.

4. DEADLINES TIME ZONE: Where referred to in document, all times are in the Pacific Time

Zone.

5. VENDOR QUALIFICATIONS: The vendor has been in business doing this type of work for at

least the last five years.

6. RESPONSIVENESS AND SELECTION PROCESS: The decision for selection will be made

on a combination of criteria, including: total cost (including ongoing operating costs);

responsiveness to RFP, reputation of Vendor and products in similar installations; quality and

completeness of proposal; Vendor's ability to perform in a timely fashion; and the City’s

perception of Vendor’s stability within the industry.

The City reserves the right to reject any and all proposals or to waive any minor errors,

discrepancies or irregularities. The selection will be at the discretion of the City and may be

made in any manner that best meets the needs of the City.

7. FIRM PRICES: All quotes shall be held firm for a minimum of ninety (90) days after the

proposal due date to allow adequate time for the City to consider each proposal and make an

award. All blanks for unit price and total price shall be completed. All prices shall include

sales tax where applicable. Any discrepancy between the unit price and the extended or total

price shall be determined by taking the lower price. Upon receipt of this proposal by the City,

the Vendor shall be presumed to be thoroughly familiar with all aspects of this work. The

failure or omission to examine any location, equipment, form, instrument or document shall in

no way relieve Vendor from any obligation with respect to this proposal.

3

City of Foster City – Police Mobile Data Computers

8. CANCELLATION CLAUSE: The City may terminate and cancel any purchase order or

contract that result from this RFP without obligation at any time prior to receipt of the goods

or services.

9. WARRANTY: The delivered and installed goods, equipment or services shall be warranted

to be free from defects in materials and workmanship. The warranty period shall begin upon

final acceptance by the City. As a minimum, all goods, equipment and services shall be

warranted to operate satisfactorily in accordance with the requirements of these

specifications, the representations of the Vendor and the published specifications of the

manufacturer(s) for a period of at least one (1) year from the date of acceptance by the City.

4

City of Foster City – Police Mobile Data Computers

1. Section 1: Introduction / Background

1. The Project

The City of Foster City is looking for replacement Mobile Data Computers(MDC) for

Police Patrol Vehicles. The vendor selected will be responsible for the implementation of

all selected components that will meet the performance requirements as stated in final

contract.

The vendor shall submit a proposed time-line schedule for implementation. The vendor

will need to identify staff from their company who will be working on their team and

confirm their availability for the duration of the project.

Tentative schedule and dates:

Release RFP

Vendor Written Inquiries (on or before)

City response to Written Inquiry (on or before)

Proposals due from potential bidders

Select Vendor / Contract Negotiations

System Implementation

Wednesday, May 20, 2026

Tuesday, May 26, 2026 3:00 p.m.

Wednesday, May 27, 2026 5:00 p.m.

Monday, June 1, 2026 5:00 p.m.

Week of June 1, 2026

TBD

Contract Negotiation

The City will enter into price negotiations with the selected Vendor.

Section 2

2. Current System Environment

2.1. Current MDC System Hardware

a) 14” monitor

b) Intel(R) Core(TM) i5-6200U CPU @ 2.30GHz

c) 8 GB RAM

d) 512 GB Hard Drive

e) PCMCIA/card bus slot

f) 1 RS232 serial port

g) 4 USB ports

h) 14” TFT LCD HD (1366 x768) LED display with multi-touch technology

i) Keyboard/trackpad

j) WiFi/Bluetooth

2.2. Software

a) Windows 11 Pro

b) Absolute Secure Access Client

c) Sunridge RIMS Mobile

d) Microsoft Office Suite

e) Gatekeeper

f) Microsoft Edge

2.3. Current Power Supply Converters

a) Integrates with car voltage (12vdc)

b) Single add-on ac adapter for test unit

5

Commodity Codes

• NAICS 518210Data Processing, Hosting, and Related Services
• NAICS 541511Custom Computer Programming Services
• NAICS 541519Other Computer Related Services

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