Project Information

Bid Title

Fire Extinguisher and Fire Suppression System Service

Issuing Agency

Polk County School Board

Location

Florida

Published Date

Jun 9, 2025

Closing Date

Jun 24, 2025

Government Level

State & Local

Status

Closed

Ref. #

075-TD-0625

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Main

Agency
Polk County School Board

Status
Active

Fiscal Year
2025

Primary Contact
Tara Davis

Title
Fire Extinguisher and Fire Suppression System Service

Secondary Contact
Denise Whitaker

Number
075-TD-0625

Tertiary Contact

Type
Invitation to Bid

Department
Maintenance

Online Submissions
Yes

Project Estimate

Piggyback Solicitation
No

Insurance Required
Yes

Bid Bond Required
No

Bid Bond Amount

Performance Bond Required
No

Performance Bond Amount

Construction Bond Required
No

Construction Bond Amount

Scope of Services
The purpose of this invitation to bid is to obtain competitive bids for inspection, service, and maintenance of fire extinguishers and fire suppression systems. The scope includes portable fire extinguishers, pre-engineered and engineered automatic fire suppression systems. The scope may also include the purchase or fire extinguishers.

Dates(All times are listed as EST )

Broadcast Date
6/9/2025 12:00 PM EST

Question End Date
6/16/2025 3:00 PM EST

Due Date
6/24/2025 3:00 PM EST

Bid Opening Date

Pre-Bid Conferences

Total: 0 (All times are listed as EST )

Date

Time

Mandatory

Location

Documents

Total: 12

Type	Name	Description	File Type
Invitation for Bid	075-TD-0625 FE and FSS Service ITB final.pdf	Invitation to Bid	PDF
Attachment	AD-1048 Cert debar susp inelig vol excl.pdf	AD-1048	PDF
Attachment	Addendum Acknowledgment Form.docx	Addendum Acknowledgement Form	Word
Attachment	Affidavit Regarding Coercion for Labor and Services 03.11.2025.pdf	Affidavit Regarding Coercion for Labor	PDF
Attachment	Affidavit Regarding Foreign Countries of Concern 03.11.2025.pdf	Affidavit Regarding Foreign Countries of Concern	PDF
Attachment	Attachment 1 Statement of Principal Place of Business.pdf	State of Principal Place of Business	PDF
Attachment	Attachment 3 References.pdf	Reference Request Form	PDF
Attachment	Conflict of Interest Statement.docx	Conflict of Interest Statement	Word
Attachment	Contract Addendum 05.19.2025.docx	Contract Addendum	Word
Attachment	Critical Contacts Form.docx	Critical Contacts Form	Word
Attachment	Current School List.xlsx	Current School List	Excel
Attachment	Drug Free Workplace.docx	Drug Free Workplace Certification	Word

Quote/Bid

Zones
Total: 0

Zone

Groups
Total: 2

Group

Fire Extinguishers

Automatic Fire Suppression Systems (ANSUL)

Quote/Bid Items

Total: 19

#	Required	Group	Make	Model	Description	Quantity	Unit of Measure	Price/ Percent	Type
1		Fire Extinguishers			Annual Service and Inspection ABC/BC/K/Co2 up to 20 pounds or 2.5 gallons	12500	each	Price	Service
2		Fire Extinguishers			6-year maintenance and recharge ABC/BC 2.5 pounds to 5 pounds	1202	each	Price	Service
3		Fire Extinguishers			6-year maintenance and recharge ABC/BC 5.5 pounds to 10 pounds	251	each	Price	Service
4		Fire Extinguishers			6-year maintenance and recharge ABC/BC/K 10.5 pounds to 20 pounds	51	each	Price	Service
5		Fire Extinguishers			6-year maintenance and recharge CO2	104	each	Price	Service
6		Fire Extinguishers			6-year maintenance and recharge Class K fire extinguisher	30	each	Price	Service
7		Fire Extinguishers			Hydrostastic Testing ABC/BC/K up to 20 pounds or 2.5 gallons	469	each	Price	Service
8		Fire Extinguishers			Hydrostastic Testing Co2 up to 10 pounds	88	each	Price	Service
9		Fire Extinguishers			Hydrostastic Testing Co2 10.5 pounds to 20 pounds	38	each	Price	Service
10		Fire Extinguishers			New Fire Extinguishers 5 lb. ABC, (including installation and wall bracket) UL Rated 3-A:40-B:C	100	each	Price	Service
11		Fire Extinguishers			New Fire Extinguishers 10 lb. ABC (including installation and wall bracket) UL Rated 4-A:60-B:C	50	each	Price	Service
12		Fire Extinguishers			New Fire Extinguishers 1.5 (6L) K class fire extinguisher (including installation and wall bracket)	10	each	Price	Service
13		Fire Extinguishers			New Fire Extinguishers Furnish and install missing mounting bracket (must photo document)	25	each	Price	Service
14		Automatic Fire Suppression Systems (ANSUL)			Semi-annual inspection	260	each	Price	Service
15		Automatic Fire Suppression Systems (ANSUL)			Semi-annual replacement of fusible link	1100	each	Price	Service
16		Automatic Fire Suppression Systems (ANSUL)			12-year maintenance and inspection 1-tank system	3	each	Price	Service
17		Automatic Fire Suppression Systems (ANSUL)			12-year maintenance and inspection 2-tank system	3	each	Price	Service
18		Automatic Fire Suppression Systems (ANSUL)			12-year maintenance and inspection 3-tank system	2	each	Price	Service
19		Automatic Fire Suppression Systems (ANSUL)			12-year maintenance and inspection 4-tank system	2	each	Price	Service

Additional Quote/Bid Items Fields

Display Options Spreadsheet Section	No	Display Image and Specifications Hyperlink Fields	No
Display Build Sheet File Upload Field	No	Display Options File Upload Field	No
Require Build Sheet File to be Uploaded	No	Require Options File to be Uploaded	No
Display Lead Time Field	No	Display Standard Packaging Field	No

Delivery Date
None

Required Files to be Uploaded by the Vendor
ITB Documentation

Shipping
FOB Destination

Terms and Conditions
See terms and conditions on the bid documents

Include Shipping in Price of Items
No

Display Bid Tabulation to Vendors
No

Display Vendor Submissions to Vendors
No

View Vendor Submissions while Bid Solicitation is Active
No

Allow Options File to be Updated after Due Date
No

Allow Post Due Date Submission
No

Questions & Answers

Total: 0

Question

Date Asked

Answer

Date Answered

Commodity Codes

Total: 12

Code	Description
[936-32]	Fire Fighting Equipment Maintenance and Repair
[936-33]	Fire Protection Equipment and Systems Including Fire Hydrants, Fire Sprinkler Systems, Smoke Detectors, Jaws of Life, Fire Protection Material Treatment, etc. Maintenance and Repair
[936-34]	Fire Extinguisher Maintenance (Including Recharging) and Repair
[340-16]	Fire Alarm Systems, Power Sirens, and Controls
[340-28]	Fire Extinguishers, Rechargers, and Parts
[340-29]	Fire Extinguisher Systems, Complete, All Types (See Item 28 for Individual Extinguishers)
[340-40]	Fire Suppression Hand Tools: Fire Axe, Fire Rack, Fire Swatter, etc.
[340-41]	Fire Suppression Foam and Other Suppression Compounds
[906-30]	Fire Protection - Architectural Services
[925-39]	Fire Protection Engineering
[981-38]	Fire Protection Systems and Supplies Rental or Lease
[990-42]	Fire and Safety Services

Publications

Total: 0

Publication

Date

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors
• NAICS 423990Other Miscellaneous Durable Goods Merchant Wholesalers

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