Project Information

Bid Title

Hurricane Ian Navigable Canal Debris Removal

Issuing Agency

Charlotte County

Location

Florida

Published Date

Nov 13, 2025

Closing Date

Dec 17, 2025

Government Level

State & Local

Status

Closed

Ref. #

26-072

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

File No:

26-072

Description:

Hurricane Ian Navigable Canal Debris Removal

Contact:

Chastity.Williams@CharlotteCountyFL.gov

File number:

20260072

Due Date:

12/17/2025 2:00:00 PM

Notice:

260721

Package:

260722

Registered Vendors Notified:

260723

Presubmittal Sign-in:

Tabulation:

Recommendation:

Addendum:

260726a 260726b

Commodity Codes:

91881, 96800, 96888, 96850, 98826, 98888, 98875, 91872, 92642, 92695, 96273, 96892, 98889, 91223, 91244, 91027, 98800, 98814, 98856, 91200, 91219, 91800, 96833, 96834, 99000, 99029, 99030

Attachment Preview

Charlotte County Purchasing Department

18500 Murdock Circle, Suite 344

Port Charlotte, Florida 33948-1094

Phone 941.743.1378

Fax 941.743.1384

NOVEMBER 13, 2025

TO: PROSPECTIVE BIDDERS

RE: BID 20260072, HURRICANE IAN NAVIGABLE CANAL DEBRIS REMOVAL

BID DUE DATE: DECEMBER 17, 2025

ADDENDUM NO. 2

ITEM #1: QUESTIONS/ANSWERS:

Q1: Please confirm the exact conversion factor that will be used to translate landfill tons into cubic yards for

payment, and whether that factor will remain fixed for the duration of the project.

A1: There will be an onsite inspector that will estimate the CY based on the truck bed size. The landfill tickets will be

used to show the grantor metrics.

Q2. If landfill tonnage and County field logs differ, which data source will govern final pay quantities?

A2: County fields logs.

Q3. Will the County certify truck and barge-offload capacities in cubic yards prior to mobilization for

consistent volume reporting?

A3: Yes

Q4. Will contractors be allowed to maintain and submit parallel load logs (with truck ID, load fullness, and

landfill ticket number) for FEMA reconciliation?

A4: The loads will be verified by onsite County inspector. This is not a project through FEMA.

Q5. Will debris quantities be verified solely by County staff, or will a third-party debris-monitoring firm

oversee load verification and cubic-yard measurements? If a monitoring firm will be used, please confirm

their role in ticket validation and how their measurements will relate to County pay quantities.

A5: A determination has not been made as to whether the inspector will be County staff or a third party. The onsite

inspector will oversee load verification and CY measurements. The onsite inspector will validate the tickets, and

their measurements will be final in pay quantities.

Q6: Can the County provide a digital version (CSV or shapefile) of the canal coordinate list included in the

RFP for accurate pre-bid site review?

A6: Please refer to the attached map.

Q7. Will the County identify or approve specific barge launch/off-load locations, or should contractors

propose their own?

A7: The Contractor will be responsible for launch and off load locations.

BID NO. 20260072, ADDENDUM NO. 2

Q8. Are there any navigational or clearance restrictions (locks, bridges, etc.) that could limit barge movement

between canal systems?

A8: There are bridges, and it is the Contractors responsibility to determine if they impact barge movement. The

Contractor will be responsible for accessing all canals sections indicated on the map and should plan proper

equipment for each location.

Q9: Please confirm whether landfill tipping fees must be included in the unit rate or if the County covers them

directly.

A9: The Contractor is responsible for landfill tipping fees.

Q10. Will the County allow a temporary off-load or staging area near the work sites where debris can be

stockpiled overnight before being hauled to the landfill the following day, provided the site is secured,

stabilized, and free of runoff or nuisance conditions? If not, please confirm that all debris must be

transported to the landfill the same day it is collected.

A10: Yes, debris can be stockpiled overnight only.

Q11. Who determines when work may resume after a turbidity exceedance-County environmental staff or DEP?

A11: The onsite County Inspector.

Q12. Will the County provide initial baseline turbidity readings, or must contractors establish their own?

A12: Contractor must establish their own with the approval of the inspector and keep records.

Q13. Are there any known seagrass or protected-species areas within the canal systems that would require

avoidance or modified removal methods?

A13: There are mangroves. Standard marine construction conditions apply to manatee’s and small tooth sawfish

and should be considered. No seagrass or environmental conditions are within the manmade canals that we

are aware of.

Q14: Will the County consider weather-related delays or unsafe marine conditions as excusable time

extensions?

A14: Yes.

Q15. Can work occur on weekends or extended hours if noise and turbidity limits are maintained?

A15: Please refer to GP-01 (E) TIME OF COMPLETION of the Contract documents.

Q16. Will the County require work in multiple canal systems simultaneously, or can operations proceed

sequentially by reach?

A16: The County would not require work to be done in multiple canals simultaneously. Work in multiple canals

simultaneously would have to be approved by the County based on availability of inspectors.

Q17. Will the County provide the FEMA-compliant load-ticket template that will be used for all debris tracking

and pay verification?

A17: A load ticket template will be provided to the awarded Contractor.

Q18. Who will serve as the County's field representative or project manager for daily coordination and

inspection?

A18. This will be announced at the pre-construction meeting after approval.

Q19. Has the County established a minimum navigable depth or survey benchmark for each canal system

under this contract?

A19. No.

Q20. Will the County provide pre-bid or pre-construction bathymetric data showing current siltation or

sediment levels in each canal, or is the contractor responsible for confirming depth and access

conditions?

A20. The Contractor is responsible for confirming all site conditions.

BID NO. 20260072, ADDENDUM NO. 2

Q21. If water depth restricts barge or marine access during low-tide periods, will the County consider those

conditions as excusable delays or permit day-for-day schedule extensions?

A21: Suitably sized equipment needs to be utilized, however during extreme low tides, additional days can be granted

as needed should conditions be too unfavorable. It is up to the Contractor to evaluate the site conditions.

Q22. Are there any local ordinances or restrictions on temporarily securing barges or floating equipment within

the canal systems during non-working hours when tidal conditions prevent safe exit?

A22: There are not, but it would be expected not to block boat traffic. All equipment is expected to be removed from the

waterway system is a storm is imminent.

Q23: Will the County classify any canal reaches as requiring amphibious or low-ground pressure

equipment, or will the determination of suitable equipment type be made jointly by the Contractor and

County field representative based on actual depth and soil conditions during mobilization?

A23: The Contractor can submit their plan of equipment to use to the County for approval.

Q24: If no pre-defined access classification is issued, what objective criteria will the County apply to determine

when amphibious or low-ground pressure equipment must be used e.g., minimum navigable depth, soil

bearing capacity, or bank stability thresholds?

A24: The County would expect no unnecessary damage to the bottom (no propellers scars, and etc) or to the banks.

Q25: If the County directs a change in equipment type due to unforeseen shallow-water or saturated grown

conditions, will rate or production adjustments be considered for the affected areas or quantities?

A25: No.

Q26: Will the County permit the Contractor to submit a canal-by canal operations plan identifying proposed

equipment type (standard, amphibious, or low ground pressure) for County review and concurrence prior

to mobilization?

A26: Yes, the County can review this.

Q27: We anticipate that for 9,500 cubic yards of debris covering 37 miles of canal, it would take us 9 – 12

months for completion. Is there a reason for this short completion timeline and more importantly, can the

contract time be increased?

A27: The estimated 9,500 cubic yards is a very rough estimate of the Hurricane Debris that is located in the 37 miles of

canals. The County has not had the manpower to investigate all of the project area to determine the exact number

of debris. The 90 Calendar days Contract time will remain and if additional time is needed after construction

begins, that can be addressed at that time.

Q28: Has the County had any preliminary (above or underwater) surveys previously completed to determine the

estimated quantities? If so, is it possible to provide copies of these surveys?

A28: No

Q29: Regarding SP-14 “Continuous Prosecution of Work” – would the County consider approving the

Contractor to operate one (1) crew in navigable waterways, one (1) crew in freshwater canals, a one (1)

crew for primary ditches?

A29: The contract is only for navigable waterways.

Q30: Regarding SP-14 “Continuous Prosecution of Work” – would the County be willing to consider awarding

this contract to multiple firms to complete debris removal simultaneously?

A30: No

Q31: Please provide additional information on the post project final survey if the Contractor is responsible for

providing one ( i.e. above or underwater)

A31: The Contractor is not responsible for post survey work.

This addendum is binding and is to be considered as if contained within the original bid documents of Bid No. 20260072.

Bidders are required to acknowledge receipt of this addendum on their bid forms.

Kimberly A. Corbett, C.P.M., CPPB

Senior Division Manager - Purchasing KAC/CW

BID NO. 20260072, ADDENDUM NO. 2

Commodity Codes

• NAICS 561730Landscaping Services
• NAICS 562119Other Waste Collection

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.