Project Information

Bid Title

Fire Medical Services | Package A: Annual Physicals | Package B: Medical Advisor for Emergency Medical Services

Issuing Agency

City of Milpitas

Location

California

Published Date

Nov 17, 2025

Closing Date

Jan 6, 2026

Government Level

State & Local

Status

Closed

Ref. #

25-1100

Original Source

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Bid Documents

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Project Description

Project ID: 25-1100

Title: Fire Medical Services | Package A: Annual Physicals | Package B: Medical Advisor for Emergency Medical Services

Addenda: 0

Release Date: 11/17/2025

Due Date: 1/6/2026

Post Information

Posted At:Mon, Nov 17, 2025 11:23 AMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

The City of Milpitas is soliciting proposals for Medical Services for its Fire Department. This Request for Proposal (RFP) consists of of one main section and two separate packages. Proposers are directed to review and respond the information contained in this main RFP, which includes general terms, conditions and requirements that are applicable to both packages, and submit any package-specific responses in the respective Package A and/or Package B section. Proposers may respond to one or both packages. Each package will be evaluated and awarded separately, resulting into two contracts. The estimated start date for each contract shall be July 1, 2026 for a five-year term.

Package A: Annual Physical Exams & Related Services

The City is seeking proposals from qualified contractors to provide annual physical exams and related services to Fire Department personnel, in accordance with:

• Joint Labor Management Wellness Fitness Initiative and/or
• National Fire Protection Association (NFPA) 1582 Standard on Medical Programs for Fire Departments.
• National Fire Protection Association (NFPA) 1583 Standard on Health - Related Fitness Programs for Fire Department Members

Proposers should have in-depth knowledge of fire service specific medical assessments, including baseline medical evaluations, consolidated medical assessment, immunizations (as needed), data record-keeping services, and including, but not limited to, electronic data reporting in accordance with the above-mentioned initiative, standard and programs. The City is requesting all physical examinations to be completed onsite at the a City facility.

Please see Scope of Services for Package A for detailed requirements.

Package B: Medical Advisor for Emergency Medical Services

The City is seeking proposals from qualified contractors to serve as a Medical Advisor to the Fire Department's Emergency Medical Services (EMS) program. The selected physician will be expected to provide prescriptive authority and oversight, protocol review and approval, case reviews, quality improvement activities, curriculum development and training and consultation on staff performance.

The primary physical proposed by Contractor to serve as Medical Advisor must meet the City's minimum qualifications. Failure to meet the minimum qualifications shall result into the proposer's automatic disqualification from this RFP without further consideration.

Please see Scope of Services for Package B for detailed requirements.

Background

See background information in Package-specific Scopes of Services.

Timeline

Release Date:

November 17, 2025

Question Submission Deadline:

December 3, 2025, 12:00pm

Proposal Submission Deadline:

January 6, 2026, 12:00pm

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 621111Offices of Physicians (except Mental Health Specialists)

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