Project Information

Bid Title

City Hall Roof Replacement

Issuing Agency

City of Dover

Location

Delaware

Published Date

Mar 20, 2026

Closing Date

Apr 23, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-0018FM

Original Source

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Bid Documents

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Project Description

Bid/Rfp Number	Commodity	Dates	Downloadable Information
26-0018FM	City Hall Roof Replacement	Non-mandatory pre-proposal meeting scheduled for April 2, 2026 at 10:00 A.M. Question deadline is April 9, 2026 RFP opening is scheduled for April 23, 2026 at 2:00 P.M.	26-0018FM Post

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City of

Dover

March 20, 2026

To Whom It May Concern:

The City of Dover will receive sealed proposals on April 23, 2026, at 2:00 PM local time for the

purpose of contracting for CITY HALL ROOF REPLACEMENT, RFP NUMBER 26-0018FM. The

proposal must be submitted with three (3) paper copies and one (1) electronic copy on either a

CD/DVD or flash drive in a sealed envelope to: City of Dover Procurement Office, 710 William

Street, Dover, DE 19904. All vendors must complete the request for proposal (RFP) notice and

send it via email to doverwhse@dover.de.us or by fax to (302) 736-7178 if they intend to

submit a proposal. Any vendor not returning the form may not receive published addenda.

A non-mandatory pre-proposal meeting will be held on April 2, 2026, at 10:00 A.M. The

meeting will be at City Hall Caucus Room located at 15 E Loockerman Plaza, Dover, DE 19901.

Your submission is not revocable for ninety (90) days following the response deadline indicated

above.

LATE SUBMISSIONS:

A proposal received after the closing date and time for receipt of the proposals is late and shall

not be considered. It is the responsibility of the submitter to ensure that the proposal is

received prior to the closing date and time.

QUESTIONS:

If you have questions concerning this Request for Proposal, they must be made in writing and

emailed to me at doverwhse@dover.de.us. All questions must be submitted no later than April

9, 2026. All questions will be compiled and answered in the form of an addendum and will be

emailed to all prospective proposers who return the attached RFP notice and will be posted on the

City of Dover web site, https://www.cityofdover.com/bid-procurement. All changes or

corrections to this Request for Proposal will be handled by addenda issued by the Purchasing Office.

The receipt of all addenda must be acknowledged in the proposal submission.

The City of Dover reserves the right to request corrections, clarifications, and/or additional

information pertaining to the proposer’s response.

Proposals will be opened publicly at the time and place designated in this letter. All proposals

will be opened in the presence of the Procurement Manager or his/her designee. All other

information contained in the proposals shall be considered confidential to avoid disclosure of

contents prejudicial to competing offerors during the process of negotiation. The main purpose

of the RFP opening is to reveal the name(s) of the proposer(s), not to serve as a forum for

determining the award.

The contract shall be awarded within 90 days of the closing date to the offeror whose proposal

is determined in writing to be most advantageous to the City. All prices must be held firm for a

minimum of 90 days from the date of the opening. The proposals and summaries shall not be

open for public inspection until after receipt of a fully executed contract.

Public employees and elected officials must discharge their duties impartially so as to assure

competitive access to governmental procurement by responsible contractors. Moreover, they

should conduct themselves in such a manner as to foster public confidence in the integrity of City

procurement. Dover Code Article II Section 30 (Appendix A of this policy), establishes standards of

ethical conduct among public officials and employees. Vendors participating in the City

procurement will be disqualified from the procurement if the employee, official or vendor is found

to be in violation of the City’s ethical standards and a referral of the matter will be presented to the

Ethics Commission.

Please reference the City of Dover Purchasing Policy if you have any questions at:

https://www.cityofdover.com/media/Purchasing/Policy/Purchasing%20Policy%20Final%2005-23-

2022.pdf.

The City of Dover reserves the right to waive technicalities, to reject any or all submissions, or any

portion thereof, to advertise for new proposals, to proceed to do the work otherwise, or to

abandon the work, if in the best interest of the City.

All vendors must completely fill out, sign, date, and return the attached “Consent for

Disclosure Under the Freedom of Information Act (FOIA)” form with their submission. Failure

to return the completed form will be deemed consent to the disclosure of all information

included in the submission after the receipt of a signed contract or issuance of a purchase

order. Any and all proprietary information contained within the bid must be isolated and

clearly marked. The cover must indicate that the bid contains such information.

Minority, women, veteran, service-disabled veteran, and individuals with disabilities owned

vendor preference shall be three percent (3%) of the value of the award. The vendor must

identify qualification and claim to the preference on the submitted proposal documents. The

vendor must provide authoritative proof of minority ownership such as identification in the

certification directory maintained by the State of Delaware Office of Supplier Diversity to

qualify for this preference. This preference is to be considered as a stand-alone and cannot be

added to any other preference that may be allowed. This preference shall not apply to

subcontractors.

Local vendor preference shall be considered for materials, equipment, construction contracts,

and utility contracts. Local vendor preference shall be three percent (3%) of the annual value of

the award. The term local vendor is defined as a gradually increasing range with preference

assigned as follows:

Rule 1: Vendor located within the city limits of the City of Dover.

Rule 2: Vendor located within Kent County, Delaware (applicable only if no vendor

qualifies under rule 1)

Rule 3: Vendor located within the State of Delaware (applicable only if no vendor

qualifies under rules 1 & 2)

In the event that no vendor qualifies under rules 1, 2, or 3, no local vendor preference will be

awarded. The vendor must identify qualification and claim to the preference on the

submitted proposal documents. This preference is to be considered as stand-alone and cannot

be added to any other preference that may be allowed.

A performance bond shall be required from the successful proposer for a construction contract.

Such a bond shall be for the full amount of the contract. If the contractor fails to provide such a

bond or a binder within fifteen days of the award of the contract, the award of the contract or the

contract shall be void. The bond shall be released by the City of Dover upon successful completion

of the contract and upon a detailed inspection of the contracted work.

In the event the contractor does not fulfill its obligations under the terms and conditions of this

contract, the City of Dover may contract for an equivalent product on the open market. Any

difference in cost between the contract prices herein and the price of open market product shall be

the responsibility of the contractor. Under no circumstances shall monies be due the contractor in

the event open market products can be obtained below contract cost. Any monies charged to the

contractor may be deducted from an open invoice.

Neither the contractor nor the City of Dover shall be held liable for non-performance under the

terms and conditions of this contract due but not limited to, government restriction, strike, flood,

fire, or unforeseen catastrophe beyond either party's control. Each party shall notify the other in

writing of any situation that may prevent performance under the terms and conditions of this

contract.

Vendors must provide references to the City of Dover upon request. Vendor references may be

checked to verify the proposer’s ability to perform the contract requirements, the quality of

work, and the ability to meet obligations.

ENVELOPES MUST BE MARKED “CITY HALL ROOF REPLACEMENT, RFP NUMBER 26-0018FM.”

No faxed or emailed proposals will be accepted.

The City of Dover shall have the right to reject any or all proposals if deemed to be in the best

interest of the City, such as but not limited to local vendor preference and minority vendor

preference while awarding.

Sincerely,

Barry Wolfgang

Contract and Procurement Manager

City of Dover

(302) 736-7795

www.cityofdover.com

City of

Dover

REQUEST FOR PROPOSAL NOTICE

RFP Number: 26-0018FM RFP Opening: April 23, 2026 at 2:00 P.M.

Description: City Hall Roof Replacement

If you are interested in the Request for Proposal described above, you can download it in

Adobe PDF format from our web site http://www.cityofdover.com/bid-procurement. Any

amendments or other additional information related to this solicitation will be posted with

the original document on the web site.

If you do not have internet access and want to receive this Request for Proposal, all

subsequent amendments, or additional information on the RFP package, please provide the

requested information to:

The City of Dover

Purchasing Office

710 William Street

Dover, DE 19904

Fax: (302) 736-7178, attention Procurement Manager

E-mail: doverwhse@dover.de.us

Please complete the following and return this form to the City of Dover Purchasing Office.

Company:

Address

Vendor Response /Request

No submission at this time, please retain on

vendor list

Please send complete RFP package

Contact:

I will download the RFP package

Phone

I intend to submit

Email

I do not intend to submit

Commodity Codes

• NAICS 238160Roofing Contractors

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