Project Information

Bid Title

Athletic Field Construction

Issuing Agency

City of Decatur

Location

Alabama

Published Date

Jun 9, 2026

Closing Date

Jun 25, 2026

Government Level

State & Local

Status

Closed

Ref. #

Bid #26-020

Original Source

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Bid Documents

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Project Description

Athletic Field Construction
Issue Date: Jun 8, 2026
Bid Number: 26-020
Deadline Date: Jun 25, 2026
Deadline Time: 2:00 PM

The City of Decatur will accept sealed bids for the following material, equipment or services for the Engineering Department: Athletic Field Construction

Bid opening will be held on June 25 th at 2:00pm at the Purchasing Office located at 701 Railroad St NW, Decatur, AL 35601

Downloads:

• Bid #26-020

Attachment Preview

Date Issued: June 8, 2026

Invitation to Bid No.: 26-020

The City of Decatur will accept sealed bids for the following material, equipment or services for the

Engineering Department.

Description: ATHLETIC FIELD CONSTRUCTION

Include 1 original and 1 copy of your bid submission.

Bid opening will be held on June 25th at 2:00pm at the Purchasing Office located at 701

Railroad St NW, Decatur, AL 35601

Return sealed bid to:

Regular Mail

City of Decatur

Purchasing Department

P.O. Box 488

Decatur, AL 35602

Courier

City of Decatur

Purchasing Department

701 Railroad St NW

Decatur, AL 35601

I/We agree to furnish at the prices shown and guarantee that each item offered will meet or exceed all

specifications, terms and conditions, and requirements listed. I herein affirm I have not been in any

agreement or collusion among bidders in restraint of freedom of competition by agreement to bid at a

fixed price or to refrain from bidding or otherwise. I have read and understand all terms and conditions

of this bid.

_________________________________

Company Name

_________________________________

Mailing Address

_________________________________

City, State, Zip

_________________________________

Email

________________________________

Authorized Signature

________________________________

Typed/Printed Authorized Name

________________________________

Title

________________________________

Telephone

SEE ATTACHED FOR PRICING

Prices quoted above in all bids for personal property shall be total delivered price.

• A bid bond IS required for this IFB.

• Delivery can be made ____________ days or _____________ weeks after receipt of order.

• Terms: __________________ (Discounts offered in payment terms will be considered in the bid

evaluation)

• Prices valid for acceptance within __________ days (not to be less than 30 days)

• Contracts for services are let for a period of one year and may be renewed for up to two

additional years, provided the terms of the contract do not materially change.

NOTE: FOR THIS BID TO BE CONSIDERED RESPONSIVE, ALL INFORMATION REQUESTED SHOULD BE

SUPPLIED, AS APPROPRIATE OR THE ENTIRE BID MAY BE DISQUALIFIED. BID RESPONSE MUST BE IN

INK OR TYPED WITH THE ORIGINAL SIGNATURE INCLUDED.

_____________________________________

Bidder Signature

____________________________________

Company

By signing this contract,

represents and agrees that it

is not currently engaged in, nor will it engage in, any boycott of a person or entity based in or

doing business with a jurisdiction with which the State of Alabama can enjoy open trade.

STANDARD TERMS AND CONDITIONS

IN ORDER TO SUBMIT A RESPONSIVE BID, IT IS VERY IMPORTANT THAT ALL TERMS AND

CONDITIONS, SPECIFICATIONS AND INSTRUCTIONS ARE READ THOROUGHLY.

Bid response envelopes shall be properly identified on the front with the invitation to bid

number, opening date and time. Each individual invitation to bid shall be submitted in a

separate sealed envelope. Multiple bid responses submitted in the same envelope/courier

package (that are not in separate envelopes properly identified) shall be rejected. The

Purchasing Department assumes no responsibility for late bid responses that occur due to

the U.S. Postal Service or private courier service.

Bid responses and signature page must be submitted on this form in ink or typewritten or

the bid will be rejected. Submit this original and (1) copy of the original with your response.

For a “no-bid” response, return the signature page signed and marked “no bid”. Non-

response may result in removal from active bidders list.

The attached specifications are being provided to potential bidders as guidelines that

describe the type and quality of equipment, supply, and/or service the City of Decatur is

seeking to purchase. The bidder must indicate compliance or list exceptions to each

specification item for consideration. Failure to comply with this provision could be cause

for rejection of the bid.

Bid responses must be received in the office of the Purchasing Department not later than

the date and time specified.

The Purchasing Department will not accept facsimile (fax) nor email transmissions of bids.

Changes or modifications of this Invitation to Bid are allowed only by written authority of

the Purchasing Agent.

Non Appropriation of Funds: Continuation of any agreement between the City of Decatur

and a bidder beyond a fiscal year is contingent upon continued legislative appropriation of

funds for the purpose of this bid and any resulting agreement. Non availability of funds at

any time shall cause any agreement to become void and unenforceable and no liquidated

damages shall accrue to the City as a result. The City will not incur liability beyond the

payment of accrued agreement payment.

Descriptive Literature: Reference to brand names and numbers is not restrictive, unless

otherwise specified. Bids on equivalent items meeting the standards of quality indicated

will be considered, providing the bid clearly describes the item offered and indicates how it

differs from the referenced brands. Descriptive literature on any supplemental information

necessary for comparison purposes shall be submitted with the bid or the Purchasing Agent

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may reject the bid for that item. Reference to literature submitted with a previous bid, or

on file with the Purchasing Department will not satisfy this requirement.

The City of Decatur reserves the right to modify all or any portion of this Invitation to Bid

when the best interest of the City is involved. The City reserves the right to award this bid to

a single vendor or multiple vendors when in the best interest of the City.

The City of Decatur reserves the right to seek clarification of bid responses from vendors

submitting responses.

The City of Decatur is exempt from all Federal, sales and use taxes.

Bidders shall furnish a Bid Bond of 5% of the total bid on any bid of $10,000 or more. The

Bid Bond may be in the form of either a Cashier’s Check or a Surety Bond. Bid Bonds may be

set aside on bids for sale of certain standard manufactured products that are readily

available from multiple sources.

All bidders shall maintain such insurance as will protect bidder and the City of Decatur from

claims under Workman’s Compensation Acts and from claims for damage and or personal

injury, including death, which may arise from the operation and/or fulfillment of the

resulting contract of this Invitation to Bid. Insurance shall be written by companies

authorized to do business in Decatur, Alabama. Evidence of insurance shall be furnished to

the City of Decatur Purchasing Department with submitted bids when requested.

Any individual, company, or corporation doing business with the City of Decatur must

possess and show proof thereof all proper licenses and/or proper certifications required by

Federal, state and local statutes and regulations prior to award when requested.

The City of Decatur reserves the right to terminate any contract resulting from this bid for

just and reasonable cause whereby it appears to be in the best interest of the City.

The successful bidder agrees, by entering into this contract, to defend, indemnify, and hold

the City of Decatur harmless from any and all causes of action or claims of damages arising

out of or related to bidder’s performance under this contract.

The successful bidder shall abide by all Federal, State, and Local Statutes, laws, regulations,

and ordinances. Including but not limited to a current business license and remittance of

sales tax owed to the City.

An electronic version of this bid is available on the City’s website at

www.decaturalabamausa.com or by emailing purchasing@decatur-al.gov. In order to

decrease the evaluation time and insure award by the award date please enter your

responses in the electronic version if possible, and return it with a hard copy with your bid

response package.

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The hard copy of the invitation to bid on file in the City of Decatur Purchasing office shall

serve as the master document. Any alterations, deletions, additions or other changes that

materially change the intent of the bid could be considered grounds for rejection of the bid

response.

Exclusion of the electronic files in a bid response is not a basis for rejection.

A BID RESPONSE MAY BE REJECTED IF:

• Bids improperly submitted or identified

• Bid not signed or not original signature

• Requested information, or documentation not submitted with bid

• Failure to acknowledge receipt of addendum with bid

• Material alteration of the master document

• Invitation to bid number not on face of envelope

• Received late/ no bid bond

• Bid response not on original form

• Bid not in ink or typed

• Proper licensing not included/provided as required by law

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Commodity Codes

• NAICS 237990Other Heavy and Civil Engineering Construction
• NAICS 238910Site Preparation Contractors
• NAICS 238990All Other Specialty Trade Contractors

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