Project Information

Bid Title

RFB for Water Meters

Issuing Agency

Greenville Utilities

Location

North Carolina

Published Date

Apr 9, 2026

Closing Date

Apr 28, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-15

Original Source

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Bid Documents

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Project Description

Bid Number	Title	Due Date	Other Files	Tab Sheet
26-15	RFB for Water Meters	Tue, 04/28/2026 - 02:00pm	-	-

Attachment Preview

ADVERTISEMENT FOR BIDS

Sealed proposals will be received in the Office of the Procurement Manager, Greenville

Utilities Commission, 401 S. Greene Street, Greenville, North Carolina 27834 until 2:00 PM

(EDT) on April 28, 2026 and immediately thereafter publicly opened and read for the furnishing

of AMR Water Meters.

Instructions for submitting bids and complete specifications will be available in the Office

of the Procurement Manager, Greenville Utilities Commission, 401 S. Greene Street, Greenville,

North Carolina during regular office hours, which are 8:30 AM – 5:00 PM Monday through

Friday.

Greenville Utilities Commission reserves the right to reject any or all bids. Late bids will

not be considered.

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SECTION I

GENERAL INSTRUCTIONS FOR FORMAL BIDS

RELATED TO THE PURCHASE OF APPARATUS, SUPPLIES,

MATERIALS, AND EQUIPMENT

1.0 NOTICE TO BIDDERS

Sealed bids, subject to the conditions made a part hereof, will be received in the Office of the

Procurement Manager, Greenville Utilities Commission, 401 S. Greene Street, Greenville, North

Carolina 27834 until 2:00 PM (EDST) on April 28, 2026 the day of opening. Bids submitted in

a fax or e-mail in response to this Invitation for Bids will not be acceptable.

2.0 STANDARD FORMS REQUIRED

Each bidder must submit a proposal on the enclosed bid forms. The bid must be signed by

an authorized official of the firm. Return only the attached Proposal Form. Do not return

the Advertisement for Bids, Instructions to Bidders or Specifications.

3.0 PREPARATION OF BID

Bids must be in sealed envelopes clearly marked on the outside with the name of the bid and

the bid opening date and time. Bid shall be addressed to PROCUREMENT MANAGER,

GREENVILLE UTILITIES COMMISSION, 401 S. GREENE STREET, GREENVILLE, NORTH

CAROLINA 27834.

4.0 TIME FOR OPENING BIDS

Bids will be opened promptly and read at the hour and on the date set forth in the advertisement

in the Office of the Procurement Manager, Greenville Utilities Main Office, 401 S. Greene Street,

Greenville, North Carolina. Bidders or their authorized agents are invited to be present.

5.0 DEPOSIT

A deposit is NOT required for this bid.

6.0 NC SALES TAX

Do not include NC sales taxes in bid figure; however, Greenville Utilities Commission (GUC)

does pay sales tax. Sales tax should be added to the invoice as a separate item.

7.0 FEDERAL EXCISE TAX

GUC is exempt from Federal Excise Tax and will issue a Federal Exemption Certificate upon

request to the successful bidder.

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8.0 EXCEPTIONS TO BE CLEARLY STATED

If bid is not in strict accordance with Section II, “Specifications,” bidder must list or note all

exceptions on the Request for Proposal Form, otherwise, it is fully understood that the

successful bidder will furnish equipment and/or materials exactly as specified. GUC reserves

the right to accept or reject bids with noted minor deviations from specifications and to

determine the lowest responsible, responsive bid from the standpoint of quality, performance,

and price.

9.0 EVALUATION AND AWARD OF BIDS

GUC reserves the right to reject any and all bids, to waive any and all informalities, and to

disregard all nonconforming or conditional bids or counter proposals. In evaluating bids, GUC

shall consider whether the bids comply with the prescribed requirements, plus all alternates or

options requested. GUC reserves the right to include or exclude any option or alternative in

GUC’s opinion is in GUC’s best interests. If a bid is to be awarded, it will be awarded to the

lowest responsible, responsive bidder whose evaluation by GUC indicates that the award will be

in GUC’s best interests. Only firm prices will be considered for award of this bid.

10.0 PROMPT PAYMENT DISCOUNTS

Bidders are urged to compute all discounts into the price offered. If a prompt payment discount

is offered, it may be considered in the award of the contract.

11.0 NUMERICAL ERRORS

In the case of a discrepancy between a unit price and the extension (the unit price multiplied by

the number of units), the unit price governs. In the case where numerical bids are stated both in

numbers and in words, the words govern.

12.0 BID WITHDRAWAL

A bidder must notify GUC in writing of its request to withdraw a bid within seventy-two (72)

hours after the bid opening, not including Saturdays, Sundays, or holidays. In order to justify

withdrawal, the bidder must demonstrate that a substantial error exists and that the bid was

submitted in good faith.

13.0 MINORITY BUSINESS PARTICIPATION PROGRAM

GUC has adopted an Affirmative Action and Minority and Women Business Enterprise Plan

(M/WBE) Program. Firms submitting a proposal are attesting that they also have taken

affirmative action to ensure equality of opportunity in all aspects of employment, and to utilize

M/WBE suppliers of materials and/or labor.

14.0 QUANTITIES

Quantities specified are only estimates of Greenville Utilities Commission’s (GUC’s) needs for a

twelve month period. GUC reserves the right to purchase more or less than the stated

quantities at firm prices indicated herein based on our actual needs.

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15.0 CONTRACT PERIOD

It is the intent of Greenville Utilities Commission (GUC) to enter into a multi-year contract at the

time the contract is awarded by GUC to the successful bidder for a total contract period not to

exceed three (3) years. Prices shall remain fixed during the first year with option for annual

extensions at the same or negotiated unit prices for up to two (2) additional years if market and

service conditions so warrant and prove to be in the best interest of GUC.

16.0 DELIVERY TIME

Delivery time is to be stated and will be considered in the evaluation of bids. Time is of the

essence with respect to all deliveries under this Agreement. Delivery of all equipment, materials,

or supplies shall be made Free on Board (FOB) GUC Warehouse, 701 Utility Way, Greenville,

North Carolina 27834, unless otherwise specified. The agreed price for such equipment,

materials, or supplies shall include all costs of delivery and ownership, and risks of loss shall not

be transferred from Provider to GUC until express written acceptance of delivery and inspection

by GUC. Delivery hours are between 8:00 AM and 4:30 PM Monday-Friday only. GUC’s

purchase order number is to be shown on the packing slip or any related documents.

GUC reserves the right to refuse or return any delivery with no purchase order number or which

is damaged. GUC will not be charged a restocking fee for any delivery which is refused or

returned.

17.0 MANUFACTURER

Items being quoted should be Badger, Mueller, or an approved equal.

18.0 CONTACT INFORMATION

Questions regarding this bid request should be directed to Cleve Haddock, Lifetime CLGPO,

Procurement Manager at (252) 551-1533, haddocgc@guc.com. All questions regarding this

bid must be received by or before 5:00 pm (EDT) on April 16, 2026.

19.0 TERMS AND CONDITIONS

The attached Terms and Conditions apply to all purchases made by Greenville Utilities

Commission (GUC) and must be considered as part of the bid proposal.

[Balance of page left blank intentionally]

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SECTION II

SPECIFICATIONS FOR COLD WATER METERS (AMR)

APRIL 28, 2026

Item No.

I

Est. Quantity

Description

400

5/8” x 3/4” positive displacement meter with sealed register, laying

length 7 1/2”. (WW1 – GUC Stock #306050)

II

24

1” x 1” positive displacement meter with sealed register, laying

length 10 3/4". (WW3 – GUC Stock #306070)

III

40

1 1/2" positive displacement meter with sealed register, elliptical

flange, test plug, bronze housing with removable sealed register,

laying length 12 5/8” Flanged.

(WW4 – GUC Stock #306110)

IV

24

2” positive displacement meter with sealed register, elliptical

flange, test plug, bronze housing with removable sealed register,

laying length 17” Flanged. (WW9 – GUC Stock #306140)

V

15

2” turbine meter with sealed register, elliptical flange, test plug,

bronze housing with removable sealed register, laying length 10”

Flanged. (WW6 – GUC Stock #306130)

NOTES:

1. Items I through V shall be nutating disc or oscillating piston type only and shall equal or

exceed all requirements of the latest applicable AWWA Standard C-700-90.

2. Meters shall be of bronze case type with removable bottom plate secured with stainless

steel bolts.

3. The bottom plate shall also be made of bronze.

4. The register lid shall be made of polymer or bronze material.

5. Registers shall be an absolute encoder register that meets UI-1203 and includes a leak

detector. No LCD registers

6. The transmitter shall meet applicable requirements of C707.

7. The electronic output of the encoder should be factory programmable to a 4, 5, or 6 dial

reading to meet the reading resolution of GUC.

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Commodity Codes

• NAICS 221310Water Supply and Irrigation Systems
• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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