Project Information

Bid Title

BCSD Food Service Equipment Bid 26-05-01 Instructions

Issuing Agency

Bakersfield City School District

Location

California

Published Date

May 1, 2026

Closing Date

May 27, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

BCSD Food Service Equipment Bid 26-05-01 Instructions

Attachment Preview

BAKERSFIELD CITY SCHOOL DISTRICT

David West

Director

Stores and Purchasing

westd@bcsd.com

EDUCATION CENTER, 1300 BAKER STREET

BAKERSFIELD, CALIFORNIA 93305-4326

(661) 631-4712 FAX: (661) 861-9907

May 1, 2026

Dear Prospective Bidder,

The Bakersfield City School District is soliciting bids for Food Service Equipment, Bid #26-05-01. Bids

will be received until Wednesday, May 27, 2026, at 11:00 a.m. via our online bidding portal. Vendors

must register through the District’s online bidding portal to review and submit bid opportunities

www.bcsd.com/planetbids.

All specified items, or approved equal items, will be considered and it is imperative that bidders clearly

identify the brands, product numbers, package quantities, and unit prices for the items bid. Any ambiguities

in a bid response may be grounds for rejection of that item. If there is any question as to the “or equal”

nature of the alternate offering, please submit sample specificaitons (see condition numbers 11 & 12).

Please review the attached ‘General Conditions and Instructions for Bidding’ prior to preparing your bid.

Sample submission deadline is 10:00 a.m., May 14, 2026. Items will be ordered on an “as needed” basis

in various quantities throughout the term of this bid.

The Bid will be awarded by line item to the lowest responsive and responsible bidder(s) for one year, July

1, 2026 – June 30, 2027. The bid pricing is to remain firm for the contract term unless the District

approves a documented manufacturer’s price increase. Any requested increase must be submitted in

writing at least 60 days in advance, supported by manufacturer documentation, and shall not exceed 5% per

line item during the term of the bid. No price increases may take effect during the first 90 days of award.

All items must include, delivery, F.O.B. Bakersfield City School District warehouse or individual school

site, as noted on the purchase order, within thirty (30) business days of the purchase order date.

Bid tabulations will be available online after the June 23, 2026, Board Meeting. Please visit the website:

https://www.bcsd.com/purchasing for bid tabulations.

All prospective bidders must register to participate in the bid through the District’s online portal to review

bid opportunities, receive changes, and addenda. We look forward to receiving your electronic bid

response.

Sincerely,

David West

David West

Director, Stores and Purchasing

Page 1 of 13

BAKERSFIELD CITY SCHOOL DISTRICT

GENERAL CONDITIONS AND INSTRUCTIONS FOR

BIDDING EQUIPMENT AND/OR SUPPLIES

FOOD SERVICE EQUIPMENT - Bid #26-05-01

1. All responses including the attached bid forms must be submitted online, on or before Wednesday, May 27,

2026, at 11:00 a.m. It is the bidder’s responsibility to ensure your bid is submitted before the bid deadline. Late

bids will not be accepted. The District will not accept any bids or bid modifications submitted by facsimile, via

hardcopy, or electronic mail.

2. All bids must be submitted by a responsible officer or employee. Obligations assumed by such submission

must be fulfilled. Bid pricing to be firm through June 30, 2027. A successful bidder shall not be relieved of

the bid submitted without the District’s consent or bidder’s recourse to Public Contract Code Section 5100 et

seq. No bidder may withdraw a bid for a period of sixty (60) days after the date set for the opening of bids.

3. All prices and notations must be submitted online. Verify all quotations before submission, as they cannot be

corrected after the bids are opened. Bids not submitted on the online portal shall be disregarded. Bidders are

limited to one price per line item. Multiple bids by a single vendor will not be accepted unless alternative

bids are called for, and otherwise will be deemed non-responsive.

4. All items are to be bid, delivered, F.O.B. Bakersfield City Schools District warehouse or school site as

designated on the purchase order. No charge for containers, packing, draying, handling, or any other purpose

will be allowed over and above the prices bid. Return of products for warranty purposes shall be free of all

cost to the District.

5. The successful bidder shall not be liable for delays in performance caused by strikes, lockouts, labor

disturbances, transportation failures, acts of government, or other causes beyond the bidder’s control and

without the bidder’s fault. To request an extension, the bidder must submit a written request to the Governing

Board within five (5) days after the delay begins, stating in detail the cause of the delay and why it will

prevent timely delivery. If the Governing Board finds the delay excusable, it may grant an extension equal to

the period of delay. If not, the District may, at its option, rescind the contract. Delays attributable to supply

chain or inventory issues are not excusable delays

6. The delivery date of supplies, equipment, or services shall be as specified on the District’s Purchase Order or

within 30 days of the Purchase Order date.

7. The Board of Education anticipates awarding the bid by line item to the lowest responsive and responsible

bidder; however, the Board reserves the right to reject any or all bids, waive informalities, and award one or

more contracts as permitted by law. Per Public Contract Code Section 20117, if two or more bids are

identical in all respects, the district may determine by lot which bidder will be awarded the contract or the

vendor who has offered the most consistent service and reliability in the past. This requirement applies to

competitive bidding for the purchase, sale, or lease of real property, supplies, materials, equipment, services,

bonds, or the awarding of any contract.

8. Bidders may elect to bid on any or all items. “ALL OR NOTHING” BIDS WILL NOT BE ACCEPTED.

9. Pursuant to Public Contract Code Sections 20118 and 20265, other school districts, public agencies, political

subdivisions, municipalities and tax-supported agencies in the State of California, including but not limited to

Cities, Counties, County Office of Education, State Agencies, and Public-School Districts may purchase

products and/or associated alternates under same terms and conditions of this bid. The District waives its

right to require other districts to draw their warrant in favor of the district and authorizes each district/agency

to make payments directly to the successful bidder.

Page 2 of 13

10. Bidders have the option to accept or decline this piggyback option on a per-request basis.

11. Alternate supplies, equipment, or services will be considered. The Board of Education reserves the right to be

the sole judge of the merit and suitability of such supplies, equipment, or services. The use of the name of a

manufacturer, or any special brand, make, or model number, in describing any items in the Contract

Documents does not restrict bidders to that manufacturer or specific article. An equal of the named product

will be given due consideration. Specifications or model numbers from manufacturers are included in this bid

for clarification purposes. Refer to Appendix B of this document for full technical specifications.

12. If requesting to substitute a product, please include all relevant information including manufacturer and model

numbers. Specifications must be submitted for each item that is bid by the vendor when it is not bid as

specified. Failure to submit specifications prior to 10:00 a.m., May 14, 2026, may be considered a reason for

the disqualification of the bid. A Substitute Request Form is included in this bid package.

13. Should any bidder question or protest the award of contract to the apparent low bidder(s), such question or

protest must be furnished in writing to the Director of Purchasing no later than three (3) working days

following the date of bid opening. Untimely protests will not be reviewed by the District and will be returned

to the proposer. Such submittal must fully explain the basis of objection supported by all relevant

information, facts, and details. The letter must be signed by an authorized representative stating specific

reason(s) for the protest including all relevant facts (law, rule, regulation, and criteria). Bid protests will be

reviewed by the Director of Purchasing and the Assistant Superintendent of Business Services. The affected

proposer will be given an opportunity to rebut the evidence and present evidence that the proposer should be

allowed to perform the work. The District will issue a written final decision within fifteen (15) days of

receipt of the protest unless factors beyond the District’s reasonable control prevent such resolution.

14. Questions regarding this bid must be submitted through the “Q&A” tab through the District’s online bidding

portal on or before 10:00 a.m., May 14, 2026. An addendum will be issued, if necessary, on or before May 19,

2026. Oral communications by District employees concerning this bid shall not be binding on the District and

shall in no way excuse the vendor of its obligations as set forth in the bid.

15. Each bidder must upload a fully executed Drug-Free Workplace Certification, Iran Contracting Act

Certification, Non-Collusion affidavit, Conflict of Interest Disclosure, and Federal Certifications with the

completed bid proposal as outlined in Appendix A. The documents are included in this bid package as

individual files available through the bid portal. It is the bidder’s responsibility to ensure all files are

correctly uploaded in advance of the aforementioned bid deadline.

16. The Bakersfield City School District has been designated as a drug, alcohol, and tobacco-free District.

Tobacco use (smoked or smokeless) is prohibited at all times in all areas of District property.

17. If an awarded bidder defaults, the District may procure the materials or services from other sources, typically

the 2nd place bidder, and may recover the loss occasioned thereby from any unpaid balance due the bidder or

by proceeding against a bidder’s bond, if any, or by suit against the bidder. The prices paid by the District

shall be considered the prevailing market prices at the time such purchase is made.

18. In the event of litigation, the bid documents, specifications, and related matters shall be governed by and

construed in accordance with the laws of the State of California. Venue shall be with the appropriate state or

federal court located in Kern County.

19. Bidder agrees to comply with, and be bound by, and assist the District in ensuring compliance with, 2 CFR

Section 200.322, as applicable. 2 CFR Section 200.322 requires the bidder to provide a preference for the

purchase, acquisition, or use of goods, products, or materials produced in the United States (including but not

limited to iron, aluminum, steel, cement, and other manufactured products), to the greatest extent possible.

Page 3 of 13

20. In connection with the execution of this contract, the bidder shall not discriminate against any employee or

applicant for employment because of race, religion, color, sex, or national origin. The bidder shall take

affirmative actions to ensure that applicants are employed and that employees are treated during their

employment, without regard to their race, religion, color, sex, or national origin. Such actions shall include,

but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment, lay-off,

termination; rates of pay or other form of compensation; and selection for training, including apprenticeship.

21. The successful bidder shall agree not to assign, transfer, convey, sublet, or otherwise dispose of the items

appearing on this bid form, or any rights accruing thereunder, title or interest therein, funds to be received

hereunder, or any power to execute the same without the consent in writing of the District Governing Board.

Notice is hereby given that the District will not honor any assignment made by the successful bidder unless

the consent in writing, as indicated above, has been given.

22. The vendor shall hold the DISTRICT, its officers, agents, servants, and employees harmless from liability of

any nature or kind whatsoever, on account of use by the publisher or author, manufacturer, or agent, of any

copyrighted composition, secret process, patented or unpatented invention, article or appliance furnished or

used under this bid.

Page 4 of 13

SUBSTITUTION REQUEST FORM

BCSD Food Service Equipment

Bid No. 26-05-01

Company Name:

Address:

Phone / Fax:

Line Item on Bid:

Description:

________________________________________________________________________

Proposed Product:

Proposed Prod. #:

Provide Point-By-Point comparative data and detailed specifications by 10:00 a.m. May 14, 2026, including product

description, performance, and test data adequate for evaluation of the request. Notification of acceptability of the proposed

substitution will be made on or before May 19, 2026.

The Undersigned certifies:

 Proposed substitution has been fully investigated and determined to be equal or superior in all respects

to the specified product's performance.

 Same warranty (if applicable) will be furnished for the proposed substitution as for the specified product.

 Proposed substitution does not affect Functional Performance Values.

Submitted by:

Signed by:

REVIEW AND ACTION:

Substitution approved - Substitution approved as noted

Substitution rejected - Use specified materials.

Substitution Request received too late - Use specified materials.

Signed by:

Date:

Page 5 of 13

Commodity Codes

• NAICS 722310Food Service Contractors

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