Project Information

Bid Title

RFP Inbound Health Insurance for International Students and Scholars

Issuing Agency

Wayne State University

Location

Michigan

Published Date

Apr 16, 2026

Closing Date

May 12, 2026

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Release Date	Title	Mandatory Pre-Bid?	Pre-Bid Date	Contact	Due Date
04-16-2026	RFP Inbound Health Insurance for International Students and Scholars - 2026 Microsoft Teams Meeting On-line or via Conference Call Click to Join Pre-bid Meeting Need to join from a mobile device but don’t have TEAMS on it? Visit our website for instruction on adding TEAMS to your device Complete RFP Information Schedule C - Cost Schedule Schedule E - Detailed Questionnaire Prebid Attendance Confirmation (open during prebid meeting only) Power Point Presentation Inbound Health Insurance for International Students and Scholars - Link to Submit Bids	Optional	04-24-2026 11:00 am	Brittney Mills (313) 577-3757 brittney.mills2@wayne.ed	05-12-2026

Attachment Preview

Division of Finance and Business Affairs

Request for Proposal

and Specifications for

Inbound Health Insurance for International

Students and Scholars 2026

No part of this publication may be reproduced, transmitted,

transcribed, stored in a retrieval system, or translated into any

language in any form by any means without the written permission

of Wayne State University

Wayne State University

Procurement & Strategic Sourcing

April 16, 2026

Procurement & Strategic Sourcing

5700 Cass Avenue, Suite 4200

Detroit, Michigan 48202

(313) 577-3734

Division of Finance and Business Affairs

April 16, 2026

Dear Vendors:

IMPORTANT – PLEASE NOTE: Bid notices will be sent only to those Vendors registered to receive them via our Bid

Opportunities ListServ service. To register, visit http://go.wayne.edu/bids, and click on the “Join our ListServ” link at

the top of the page. Instructions are at the top of the page, and the Insurance Services Bid List Listserv service is

under “Service Bid Opportunities”.

Wayne State University invites you to participate in its Request for Proposal process to provide Inbound Health

Insurance for International Students and Scholars 2026, for the Office of International Students and Scholars

(OISS), per the specifications contained herein the Request for Proposal. This service is expected to commence on

July 1, 2026.

We have a bid information package complete with the Request for Proposal and complete specifications available for

downloading from the University Procurement Website at http://go.wayne.edu/bids (include capitalization and

underscores) as of April 16, 2026. When visiting the Website, click on the “Service” link in green. Copies of the RFP

will not be available at the pre-proposal meeting.

To participate, it is Optional that you and/or responsible representatives of your organization attend our pre-proposal

conference. For this RFP, the University offers the following Pre-Proposal Options: Virtual. The meeting will be held

on April 24, 2026, 11:00 AM (Eastern - Detroit Time).

Vendors who would like to participate in the pre-proposal meeting via a TEAMS Video Conference or Conference

Call, may do so via the information below:

Microsoft Teams Meeting

On-line or via Conference Call

https://teams.microsoft.com/meet/2473437005342?p=WO0rl4dhAU9oGF7MQw

Need to join from a mobile device but don’t have TEAMS on it?

Visit our website for instruction on adding TEAMS to your device.

Attendance will be taken during the Prebid Meeting. When Pre-proposal Meetings are Optional, nominal scorecard

points will be awarded for attendance.

We hope you can join us at the Optional pre-proposal meeting. Please have a copy of this Request for Proposal for

your reference during the meeting. Should you have any questions or concerns about this invitation, please contact

me at (313) 577–3757, or email: RFPTeam3@wayne.edu. Thank you for your interest in doing business with Wayne

State University.

Sincerely,

Brittney Mills

Senior Buyer

Enclosure

RFP: Inbound Health Insurance for International Students and Scholars 2026

for the Office of International Students and Scholars

Page No.(s)

I. Introduction

1

II. Information for VENDOR

1

A. General

2

B. Calendar of Events

2

C. Optional Pre-Proposal Meeting

2

D. Examination of the Request for Proposal

3

E. Delivery of Proposals

3

F. Proposal Format

3

G. Proposal Evaluation

4

H. VENDOR Profile, Experience, References and Lost Accounts

4

I. VENDOR Service Plan

5

III. Scope of Work and Project Requirements

6

IV. General Requirements and Guidelines

12

UNIVERSITY PROVIDED SCHEDULES

Schedule A

Acknowledgements

Schedule B

Schedule C

Schedule D

Schedule E

Proposal Certification, Non-Collusion Affidavit, VENDOR

Insurance Requirements

Cost Schedule

Summary Questionnaire

Proposal Questionnaire

VENDOR CREATED EXHIBITS - TO BE SUBMITTED WITH VENDOR PROPOSAL

VENDOR Exhibit 1

VENDOR Exhibit 2

VENDOR Exhibit 3

VENDOR Exhibit 4

Exceptions / Restricted Services

Profile/Experience/References

Service Plan

Sample Management Reports

APPENDICES

Appendix 1

Wayne State University Map – (see website:

http://campusmap.wayne.edu )

Appendix 2

New Vendor Set-Up Requirements

Appendix 3

WSU Wage Rate Schedules

Appendix 4

Drawings

Appendix 5

Sample Strategic Source Agreement

1

I.

INTRODUCTION

A. Wayne State University, founded in 1868, is committed to preparing its students to excel in a fast-

paced and interconnected global society. It combines the academic excellence of a major research

university with the practical experiences of an institution whose history, location and diversity make it

a microcosm of the world students will enter when they graduate. The University holds the Highest

Carnegie Foundation classification for research activity. It has 13 colleges and schools and offers

more than 350 academic programs including bachelor’s, master’s and doctoral degrees; post-

baccalaureate, graduate and specialist certificates; and three professional programs

(http://wayne.edu/about/).

B. Procurement & Strategic Sourcing is soliciting proposals from qualified professional organizations,

hereafter referred to as VENDOR(s), who specialize in providing Inbound Health Insurance for

International Students and Scholars of superior quality, at competitive pricing, as described in the

Statement of Work section of the Request for Proposal (RFP). Project must commence on or

before July 1, 2026, and be completed by June 30, 2029.

The contract(s) will be for a three-year period ending on June 30, 2029. Thereafter, the

UNIVERSITY may, at its option, extend the contract, on a year-to-year basis for up to two one-year

periods, through June 30, 2031. VENDORS must state maximum price increases (if any) for years

two and three on Cost Schedule C.

This RFP outlines basic requirements as specified in the Scope of Work section of the RFP (Section

III). Proposals submitted are to be in accordance with the outline and specifications contained in and

are to remain in effect a minimum of 120 days from the date of submission and may be subject to

further extensions as negotiated.

C. The UNIVERSITY reserves the right to accept, reject, modify, and/or negotiate any and all

proposals received in conjunction with the RFP. It reserves the right to waive any defect or

informality in the Proposals on the basis of what it considers to be in its best interests. Any proposal

may be rejected, which the UNIVERSITY determines to be incomplete, conditional, obscure, or has

irregularities of any kind. The UNIVERSITY reserves the right to award to the firm, or firms, which in

its sole judgment, will best serve its long-term interest.

This RFP in no manner obligates the UNIVERSITY to the eventual purchase of any products or

services described, implied, or which may be proposed, until confirmed by written agreement, and

may be terminated by the UNIVERSITY without penalty or obligation at any time prior to the signing

of an Agreement or Purchase Order.

D. Expenses for developing and presenting proposals shall be the entire responsibility of the VENDOR

and shall not be chargeable to the UNIVERSITY. All supporting documentation and manuals

submitted with this proposal will become the property of the UNIVERSITY.

E. All questions concerning this Request for Proposal are to be directed to Brittney Mills, Senior

Buyer, Email; RFPTeam3@wayne.edu. The deadline for questions is May 1, 2026, 12:00 noon.

Under no circumstances may a VENDOR contact other individuals at the UNIVERSITY, or its

consultants to discuss any aspect of this RFP, unless expressly authorized by Procurement &

Strategic Sourcing to do so.

II.

INFORMATION FOR VENDOR

A. General

This RFP contains requests for information. VENDORS, however, in responding to this RFP, are

encouraged to provide any additional information they believe relevant. VENDORS are encouraged to

examine all sections of this RFP carefully, in that the degree of interrelationship between sections is

high.

2

B. Calendar of Events

Activity

Formal Release of RFP

Optional Pre-Proposal meeting

Questions due to Procurement &

Strategic Sourcing

Delivery of Proposals are by

electronic submission on May 12,

2026. The link for bid submission will be

posted with the bid details at

http://go.wayne.edu/bids.

Evaluation of Proposals

(clarifications & negotiations)

Announcement of Selected VENDOR

Readiness for Service/Contract

Commencement

Project Completion

Responsibility

Date

Procurement

April 16, 2026

Procurement /Evaluation April 24, 2026, at 11:00 a.m.

Team (ET)/VENDORS

VENDORS

May 1, 2026, by 12 Noon

VENDORS

May 12, 2026, by 2:00 p.m.

Procurement / ET

Procurement

VENDORS

VENDORS/ET

May 26, 2026

June 3, 2026

July 1, 2026

June 30, 2029

The UNIVERSITY will make every effort to adhere to the above schedule. It is subject, however, to time

extensions at the University’s discretion.

C. Optional Pre-Proposal Meeting

You may attend an Optional Pre-Proposal Meeting on as a condition for submitting a proposal. For

this RFP, the University offers the following Pre-Proposal Options: Virtual.

The meeting will be held on April 24, 2026, 11:00 AM (Eastern - Detroit Time).

Vendors who would like to participate in the pre-proposal meeting via a TEAMS Video Conference or

Conference Call, may do so via the information below:

Microsoft Teams Meeting

On-line or via Conference Call

https://teams.microsoft.com/meet/2473437005342?p=WO0rl4dhAU9oGF7MQw

Need to join from a mobile device but don’t have TEAMS on it?

Visit our website for instruction on adding TEAMS to your device.

During this meeting, we will answer any questions you may have to clarify any ambiguities in this

Request for Proposal. Answers to questions that cannot be answered during this meeting will be put

into an Addendum and emailed to all VENDORS and posted to the University website as soon as

they are obtained. Each proposal submitted shall list all addenda, by numbers, which have been

received prior to the time scheduled for receipt of proposal.

Attendance will be taken during the Prebid Meeting. When Pre-proposal Meetings are Optional,

nominal scorecard points will be awarded for attendance.

Minutes for the Pre-proposal Meeting will be distributed and published on the website as an

Addendum. Vendors are responsible for the information in this and all other Addenda and must

acknowledge each addendum in Schedule D on the second page of the Schedule.

Commodity Codes

• NAICS 524114Direct Health and Medical Insurance Carriers
• NAICS 524210Insurance Agencies and Brokerages

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.