Project Information

Bid Title

MEDICAL OFFICE BUILDING PARKING LOT MILL & OVERLAY

Issuing Agency

Summit County

Location

Colorado

Published Date

Feb 26, 2026

Closing Date

Mar 25, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

MEDICAL OFFICE BUILDING PARKING LOT MILL & OVERLAY

VIEW RFP

SUMMIT COUNTY FACILITIES MAINTENANCE DEPARTMENT

REQUEST FOR PROPOSALS

MEDICAL OFFICE BUILDING PARKING LOT MILL AND OVERLAY

The Summit County Facilities Maintenance Department is seeking proposals from qualified professionals for asphalt milling and overlay, crack sealing, and striping services. The best proposal will be selected based on qualifications, relevant experience, schedule, and cost. Submit questions regarding the proposals to wayne.byrne@summitcountyco.gov . The pre-bid meeting for this project is posted on the Summit County website.

Said proposals will be accepted by Electronic Submission (preferred) to wayne.byrne@summitcountyco.gov and kim.weiers@summitcountyco.gov or by hardcopy proposals until 2:00 PM MST/MDT, March 25, 2026.  Proposals received after 2:00 PM MST/MDT, will not be accepted.

At said time and place, all proposals that have been duly received will be publicly opened and read aloud. The Contract will be awarded to the lowest responsible bidder who best meets the requirements of Summit County and the public interest.

The Summit County Board of County Commissioners reserves the right to reject any or all proposals, to waive irregularities or informalities, and to conduct such investigations or negotiations as it deems necessary to select the most responsible and responsive proposal.

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FACILITIES MAINTENANCE

970.668.4229 ph

summitcountyco.gov

PO Box 68

Breckenridge, CO 80424

Summit County Facilities Maintenance Department

REQUEST FOR PROPOSAL

Bid Number: FM 2026 - 002

MEDICAL OFFICE BUILDING

PARKING LOT ASPHALT MILL

AND OVERLAY

PORPOSAL DUE: 03/25/2026

no later than 2:00 PM

REQUEST FOR PROPOSALS

RFP NO.: FM 2026 - 002

PRE-BID MEETING All interested firms are encouraged to attend the pre-bid meeting on March 10,

2026, at 10:00 AM MST/MDT. The meeting will be held in the Mount Royal conference room at the

Summit County Commons, located at 37 Peak One Drive, Frisco, Colorado 80443.

PROPOSALS for Summit County Government will be received no later than March 25, 2026, by 2:00

PM MST/MDT in the Facilities Maintenance Department. Proposals are to be emailed to both

wayne.byrne@summitcountyco.gov and kim.weiers@summitcountyco.gov

Bid opening will be held March 26, 2026, at 10:00 AM MST/MDT in the at the Summit County

Commons, Facilities Department Conference Room located at 37 Peak One Drive, #238, Frisco,

Colorado 80443.

Any questions regarding this Request for Proposal should be directed to Wayne Byrne, 970-668-4230 or

wayne.byrne@summitcountyco.gov

All interested firms are invited to submit a proposal in accordance with the terms and conditions stated

in this Request for Proposal.

SUMMIT COUNTY

Wayne Byrne

WAYNE BYRNE

FACILITIES MAINTENANCE DIRECTOR

2|Page

REQUEST FOR PROPOSALS

MEDICAL OFFICE BUILDING PARKING LOT

ASPHALT MILL AND OVERLAY

02/27/2026

Proposals Due:

03/25/2026 by 2:00 PM MST/MDT

Overview

Summit County Government (“County”) is soliciting bids from qualified contractors to provide services for the

following

Specifications

SUMMIT COUNTY GOVERNMENT

MEDICAL OFFICE BUILDING PARKING LOT

ASPHALT MILL AND OVERLAY

DESCRIPTION OF WORK

General

The Summit County Government is soliciting bids to complete an asphalt mill and overlay to the north parking lot and travel

lanes of the Medical Office Building. The owners have discovered that the existing parking lot and travel lanes are in need of

adequate asphalt maintenance to prolong the life of the asphalt. Items, materials, and equipment pertaining to this project

shall include the following:

A. Bonds

B. Measurements

C. Warm Mix Asphalt (WMA) Grade SX, PG58-28 (SX-75) Construction Requirements

D. Asphalt Millings

E. Pavement Markings

F. Add/Alt

G. Scheduling

H. Furnished Items

Location of Work

This project is located at the Medical Office Building 360 Peak One Blvd. Frisco, CO. 80443

Scope Details

The Contractor shall furnish all labor, equipment, materials, supplies, signage, traffic control and other incidentals

necessary to provide a 2” mill and 2” asphalt Overlay to the Medical Office Building parking lots and travel lanes,

while maintaining sufficient parking and access to the building during business hours. All asphalt work associated

with this project will conform to Warm Mix Asphalt (WMA) Grade SX, PG58-28 (SX-75) specifications and

construction requirements, as described below in section C of this document.

A. Bonds: This project will require the awarded contractor to provide pay and performance bonds for Summit County’s

asphalt Mill and Overlay project.

B. Measurements

1. An approximate Summit County GIS area calculation has been completed, showing an area of 8,783 square

yards for the combined travel lane and parking lot areas, proposed for Medical Office Building parking lots to

be bid for this project. As seen in the arial GIS map layout of project included in the RFP bid packet

2. The awarded Contractor for this project is responsible for field verification of these measurements, any

additional measurements, or suggested overage to complete bid.

C. Warm Mix Asphalt (WMA) Grade SX, PG58-28 (SX-75) Requirements:

Description

3|Page

This work consists of one or more courses of asphalt mixture constructed on a prepared foundation in accordance

with these specifications and the specific requirements of the type under contract, and in conformity with the

lines, grades, thicknesses, and typical cross sections shown on the plans or established.

References to sections and sub-sections in this bid item specification shall refer to the 2019 CDOT

Standard Specifications for Road and Bridge Construction.

Materials

Composition of Mixtures - The asphalt plant mix shall be composed of a mixture of aggregate, filler or additives

if required and approved, asphalt cement, and reclaimed material if permitted and used.

The Contractor shall submit a proposed warm mix asphalt mix design, including job-mix gradation, to the

Engineer. The weight of lime shall be included in the total weight of the material passing the 75 µm (No. 200)

sieve.

The job-mix formula for each mixture shall establish a single percentage of aggregate passing each required sieve

size, a single percentage of asphalt cement to be added to the aggregate, and a single temperature for the mixture

at the discharge point of the plant.

Mixtures Furnished to the Project - After the job-mix formula is established, all mixtures furnished for the

project shall conform thereto within the ranges of tolerances listed in the following Table 401-1

Table 403-1

1Tolerances for Warm Mix Asphalt

Asphalt Content

± 0.3%

Asphalt Recycling Agent

± 0.2%

1Warm Mix Asphalt, Gradations

2Passing the 9.5 mm (3∕8 inch) and larger sieves

2Passing the 4.75 mm (No. 4) and 2.36 mm (No. 8 ) sieves

2Passing the 600  m (No. 30) sieve

± 6%

± 5%

± 4%

2Passing the 75  m (No. 200) sieve

± 2%

1 When 100% passing is designated, there shall be no tolerance. When 90 – 100%

passing is designated, 90% shall be the minimum; no tolerance shall be used.

2 These tolerances apply to the Contractor’s Process Control Testing.

The job-mix formula for each mixture shall be in effect unless modified in writing and submitted to the Engineer

for approval.

Should a change in sources of materials be made, a new job-mix formula shall be established before the

new material is used. This new job-mix formula shall be in effect until modified by the Engineer. Requests

made in writing by the Contractor for changes in the job-mix formula will be considered. The job-mix

formula may be changed by the Engineer if the change will produce a mixture of equal or better quality and

will:

(1) Permit better utilization of available material, or

(2) Result in a saving in cost to the Department through an

adjustment

4|Page

CONSTRUCTION REQUIREMENTS

Weather Limitations and Placement Temperatures - WMA shall be placed only on properly prepared

unfrozen surfaces which are free of water, snow, and ice. The WMA shall be placed only when both the

air and surface temperatures equal or exceed 50 ̊ F for the top lift and 40 ̊ F for the bottom lift.

Asphalt Mixing Plant - The asphalt mixing plant shall be capable of producing a uniform material, have adequate

capacity, and be maintained in good mechanical condition. Defective parts shall be replaced or repaired

immediately if they adversely affect the proper functioning of the plant or plant units, or adversely affect the

quality of the hot asphalt plant mix.

Acceptable safety equipment shall be provided by the Contractor to accommodate sampling and testing.

Asphalt plant mix shall not be stored longer than nine hours, unless additional protective measures are used and

approved.

Modify the asphalt mixing plant as required by the manufacturer to introduce the WMA technology. Plant

modifications may include additional plant instrumentation, the installation of asphalt binder foaming systems

and/or WMA additive delivery systems, tuning the plant burner and adjusting the flights in order to operate at

lower production temperatures and/or reduced tonnage.

Hauling Equipment - Trucks used for hauling asphalt mixtures shall have tight, clean, smooth metal beds thinly

coated with a minimum amount of paraffin oil, lime solution, or other approved release agent. Petroleum

distillates such as kerosene or fuel oil will not be permitted. Each truck shall have a cover of canvas or other

suitable material to protect the mixture from the weather.

Asphalt Pavers - Self-propelled asphalt pavers shall be provided and equipped with an activated screed assembly,

heated if necessary, capable of spreading and finishing the asphalt plant mix material in lane widths applicable to

the typical section and thicknesses shown in the Contract. Pavers used for shoulders and similar construction shall

be capable of spreading and finishing courses of asphalt plant mix material in widths shown in the Contract.

The paver’s receiving hopper shall have sufficient capacity for a uniform spreading operation and shall have an

automatic distribution system that will place the mixture uniformly in front of the screed.

The screed or strike-off assembly shall produce the specified finished surface without tearing, shoving, or gouging

the mixture.

Use an equipment and WMA technology capable of producing an asphalt mixture that meet

specification requirements and is workable at the minimum placement and compaction temperature

desired, regardless of storage or haul distance considerations.

Tack Coat - When ordered by the Engineer or specified in the Contract, a tack coat shall be applied between

pavement courses.

Surface Conditioning - Irregularities in the existing pavement or base shall be brought to uniform grade and

cross section.

Prior to placing tack coat and beginning overlay work, the surface to be tack coated shall be swept to remove

accumulations of loose gravel and debris.

Asphalt plant mix shall be placed only on properly constructed surfaces that are free from substances that would

adversely affect the pavement quality.

5|Page

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 238990All Other Specialty Trade Contractors

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