Project Information

Bid Title

Ruth Holley Library and Library 21c Design Services 401-26-DIST

Issuing Agency

Pikes Peak Library District

Location

Colorado

Published Date

Mar 27, 2026

Closing Date

Apr 24, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Proposal Due Date

Fri, 04/24/2026 - 14:00

File(s)

Ruth Holley Library and Library 21c Design Services 401-26-DIST (308.1 KB)

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REQUEST FOR PROPOSAL

For

Ruth Holley Library and Library 21c Design Services

PIKES PEAK LIBRARY DISTRICT

Colorado Springs, CO

RFP # 401-26-01-DIST

The Pikes Peak Library District (PPLD) invites qualified firms with the qualifications as stated herein,

and are licensed in the State of Colorado, to submit a response to a Request for Proposal (RFP) for Ruth

Holley Library, 685 N. Murray Blvd., and Library 21c, 1175 Chapel Hills Dr., Colorado Springs, CO.

Proposal deadline is 2 p.m. MDT on Friday, April 24, 2026

3/27/2026

Library Design Services

RFP #401-26-01-DIST

Table of Contents

1. Scope of Work ................................................................................................................................................... 2

2. RFP Schedule and Contacts: ....................................................................................................................... 5

3. Proposal Submission, Selection, and Contract Formation ........................................................... 6

4. Vendor Qualification and Information .............................................................................................. 11

5. Pricing ................................................................................................................................................................. 12

6. Terms & Conditions ...................................................................................................................................... 13

Addendum A- Proposal Cover Sheet.............................................................................................................14

Addendum B – References and Pricing ........................................................................................................ 16

Addendum C – Immigration Clause for Contracts.................................................................................. 17

Pikes Peak Library District

03/27/2026

Page 1 of 17

Library Design Services

1. Scope of Work

RFP #401-26-01-DIST

1.1 Purpose:

PPLD is seeking proposals from qualified firms (vendors) for a design for a remodel of the

Ruth Holley Library at 685 North Murray Blvd, Colorado Springs, CO 80915, and a partial

redesign of Library 21c at 1175 Chapel Hills Drive, Colorado Springs, CO 80920, both with a

focus on improved space planning. The goal of this project is to enhance the functionality,

accessibility, and aesthetic appeal of library spaces in alignment with the PPLD mission to

cultivate spaces for belonging, personal growth, and strong communities. PPLD conducted

a Facilities Master Plan in 2024 that provided valuable information that can be found

here: https://ppld.org/facilitiesmaster-plan.

Ruth Holley Library:

• Greater space for families in a functioning children’s area

• Greater space for educators to work with students (study rooms, collaborative

workspaces)

• May consider expanding footprint of the building into the parking lot for increased

square footage.

Library 21c:

• Greater staff office, staff collaboration, and staff storage space within the current

staff-use space footprint, may consider repurposing some public-use space on the

upstairs level.

1.2 Detailed Specifications:

The design services to be provided under this solicitation will include but are not limited

to the following specifications:

• Site Assessment:

o Conduct site visits to understand current layouts, identify potential

challenges, and observe user behaviors

o Engage with library staff to gather feedback on existing spaces desired

improvements.

• Space Planning:

o Develop efficient and effective space designs that support diverse library

functions, including reading areas, study rooms, community spaces,

makerspaces, office, bookcases/stacks, restrooms, conference rooms,

vending rooms, teen, children’s, adult, fiction, and technology labs.

o Ensure space designs comply with Americans with Disabilities Act (ADA)

and local codes.

o Include different scope of remodel (ex. full building remodel vs refresh of

specific space).

• Architectural Design:

o Create detailed architectural plans, for any large and “built-in” interior

features.

o Ensure designs meet applicable codes and local regulations.

Pikes Peak Library District

03/27/2026

Page 2 of 17

Library Design Services

RFP #401-26-01-DIST

o Incorporate sustainable design practices and materials where feasible,

following guidelines set by the U.S. Green Building Council (USGBS) and

LEED standards.

• Interior Design:

o Comply with Facilities Master Plan Design Guide and current feel for

interior design concepts, including furniture selection, color schemes,

materials, finishes, and fixtures.

• Cost Estimation:

o Provide detailed cost estimates for the proposed design services and

recommendations for budgetary considerations.

o Identify potential funding opportunities or grants applicable to library

design and renovation projects.

• Documentation:

o Prepare comprehensive documentation including design standards,

specifications, and drawings for each design package.

1.3 Service Requirements

The firm selected must adhere to the following service requirements:

• Engagement and Collaboration:

o Participate in regular meetings with PPLD staff to review design progress.

• Timeline:

o Develop a project timeline including key milestones from initial assessment

to final design delivery.

• Quality Assurance:

o Implement a quality assurance process to ensure that all design deliverables

meet PPLD expectations and relevant standards.

o Address and resolve any design issues or conflicts that may arise during the

project implementation.

1.4 Delivery Requirements:

All deliverables for the design services must be provided in both hard copy and electronic

format. The delivery requirements include:

• Design deliverables

o Two (2) complete sets of draft design documents (1 for Ruth Holley Library

and 1 for Library 21c) should be submitted for review and feedback,

including all space planning and architectural elements.

• Documentation and Reporting:

o Provide a project report summarizing the design process, key findings from

site assessments, and design recommendations.

o Ensure that all documents are labeled and organized in a manner that

enables ease of access and review.

Pikes Peak Library District

03/27/2026

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Library Design Services

RFP #401-26-01-DIST

Firms must be able to certify they have the capabilities and resources to provide all

services outlined in the scope of work for this project.

This project has a targeted completion date of June 30, 2026.

All work shall be done to the highest of industry quality and standards.

Pikes Peak Library District

03/27/2026

Page 4 of 17

Commodity Codes

• NAICS 519120Libraries and Archives
• NAICS 541310Architectural Services
• NAICS 541330Engineering Services

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