Project Information

Bid Title

BID NOTICE: FAREBOX UPGRADE

Issuing Agency

City of Minot

Location

North Dakota

Published Date

Mar 16, 2026

Closing Date

Apr 6, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	BID NOTICE: FAREBOX UPGRADE
Category:	City Clerk
Status:	Open

Description: NOTICE TO BIDDERS The City Clerk of the City of Minot will receive sealed bids at her office at City Hall, 10 3rd Ave, SW,. Minot, ND 58701 or by mailing to City Clerk, PO Box 5006, Minot, ND  58702 until 11:00 a.m. on Friday April 3, 2026 for furnishing the City of Minot the following: “Farebox Upgrade” Project #5011 Specifications and general instructions to bidders are available in the Public Works Office at 1025 31st St. SE. by contacting the Transit Superintendent at 701-857-4148 or on the City’s website at www.minotnd.org under City Clerk Department. The bid envelope will be plainly marked: “Farebox Upgrade” Project # 5011 The City Council of the City of Minot reserves the right to reject any or all bids and to award the contract as it deems to be in the best interest of the City of Minot. Bidders are invited to be present at the City Clerk’s office for the opening of bids. Mikayla McWilliams City Clerk Publication Date/Time: 3/3/2026 12:00 AM Publication Information: Minot Daily March 3rd, 10th, and 17th Closing Date/Time: 4/6/2026 2:00 PM Submittal Information: Submit to City Clerk Related Documents: Project 5011 Transit Farebox Upgrade RFP Final Project 5011 Transit Farebox Upgrade Addendum

Attachment Preview

REQUEST FOR PROPOSAL

Farebox Upgrade

March 3, 2026

Project #5011

City of Minot

10 3rd Avenue SW

Minot, ND 58701

701.857.4140

701.857.4148

REQUEST FOR PROPOSALS (RFP)

Farebox Upgrade

Project No.: 5011

Issue Date: March 3, 2026

Issuing Agency

City of Minot

10 3rd Avenue SW

Minot, ND 58701

Phone: 701-857-4140

1. Notice of Request for Proposals

The City of Minot invites qualified firms to submit sealed proposals to furnish, install, and

support replacement fareboxes, related software upgrades, and training services in accordance

with the requirements contained in this Request for Proposals (RFP).

The City of Minot is not liable for any costs incurred by proposers in the preparation or

submission of proposals.

2. Proposal Submission

Proposals must be received no later than:

April 3, 2026 – 2:00 PM Central Standard Time (CST)

Submit proposals to:

City of Minot

Attn: City Clerk

10 3rd Avenue SE

Minot, ND 58701

701.857.4140

701.857.4148

Proposals shall be clearly marked:

“Project #5011 – Transit Farebox Upgrade RFP”

Electronic, faxed, or late submissions will not be accepted.

3. Point of Contact

All communications regarding this RFP shall be directed to:

Brian Horinka

Transit Superintendent

Phone: 701-857-4149

Email: brian.horinka@minotnd.gov

4. Proposer Submittal Checklist

Proposals must include the following items:

• Cover Letter and Proposer Information

• Technical Specifications (Attachment 1)

• Certification Regarding Debarment (Attachment 2)

• Acceptance of Federal Clauses (Attachment 3)

• Detailed Price Proposal (equipment, installation, training)

Failure to submit all required items may result in the proposal being deemed non-responsive.

5. General Information

5.1 Purpose and Basis of Award

The City of Minot seeks proposals from qualified vendors to provide replacement fareboxes,

installation, software upgrades, and training services to upgrade the current Genfare Electronic

Fare Collection System. All items proposed must integrate seamlessly within the current fare

collections system. Award will be made to the proposer whose submission is determined to be

the most advantageous to the City of Minot based on evaluation criteria outlined in this RFP.

5.2 Agency Background

Minot City Transit provides fixed-route public transportation within the City of Minot, operating

Monday through Friday from 7:00 AM to 7:00 PM. The system delivers approximately 90,000

fixed-route trips annually and coordinates paratransit services through Souris Basin

Transportation, providing an additional 20,000 annual trips.

6. Project Overview

The City of Minot intends to replace fareboxes on eleven (11) fixed-route buses and upgrade

associated fare collection software. The proposed system must fully integrate with Minot City

Transit’s existing Genfare platform, including ticket vending and encoding equipment, while

expanding fare payment options to include mobile applications and future kiosk integration.

Ease of use for riders and operators, ADA compliance, and long-term system compatibility are

critical project objectives.

7. RFP Schedule

Date

March 3, 2026

March 17, 2026

March 20, 2026

April 3, 2026

April 8, 2026

April 20, 2026

Milestone

RFP advertised and released

Written questions due

Responses/Addenda issued

Proposals due (2:00 PM CST)

Evaluation and scoring

City Council consideration

8. Evaluation Criteria

Proposals will be evaluated using the following weighted criteria:

Criterion

Price

System Integration & Technical Compliance

Warranty

Vendor Experience

Total

Weight

30%

50%

10%

10%

100%

The City of Minot reserves the right to conduct interviews, site visits, or request clarifications.

9. Conditions and Requirements

• Federal clauses and certifications apply to this procurement

• Buy America, ADA, DBE, and all applicable FTA requirements must be met

• City of Minot reserves the right to reject any or all proposals

10. Attachments

• Attachment 1: Technical Specifications

• Attachment 2: Certification Regarding Debarment

• Attachment 3: Federal Clauses and Certifications

11. Acceptance

Issuance of this RFP does not commit the City of Minot to award a contract or pay costs incurred

in proposal preparation.

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