Project Information

Bid Title

Older Americans Act (OAA) RFP-IIIC

Issuing Agency

County of San Mateo

Location

California

Published Date

Mar 2, 2026

Closing Date

Apr 16, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Project ID:

Title: Older Americans Act (OAA) RFP-IIIC

Addenda: 0

Release Date: 3/2/2026

Due Date: 4/16/2026

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Older Americans Act (OAA) RFP-IIIC

Request for Proposals

Health - Aging and Disability Services

Release Date: Monday, March 2, 2026

· Due Date: Thursday, April 16, 2026 5:00pm

Posted Monday, March 2, 2026 4:44pm

All dates & times in Pacific Time

Draft Response Events RSVP No Bid44 days, 22 hours, 22 minutes

Post Information

Posted At:Mon, Mar 2, 2026 4:44 PM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

Introduction

Aging and Disability Services (ADS), a division of San Mateo County Health, serves as the Area Agency on Aging (AAA) for San Mateo County. ADS/AAA administers Older Americans Act (OAA) and related funding to support a coordinated system of home and community-based services for older adults, adults with disabilities, and family (non-paid) caregivers.

ADS/AAA is soliciting proposals to deliver OAA and related services throughout San Mateo County. Services must be accessible countywide and prioritize individuals with the greatest economic and social need, with particular attention to low-income older adults, older adults from minority communities, individuals with Limited English Proficiency (LEP), and individuals living in rural areas, consistent with program requirements and module-specific standards.

Depending on the program, ADS/AAA may make multiple awards to ensure adequate geographic coverage and support for priority populations. Proposers may apply to serve specific areas (North, Central, South, Coast) and/or the entire county. If proposing to serve the entire county, indicate this in the submission by selecting all areas.

Procurement model

Proposers must respond to each program they are bidding, complete required narrative prompts, and upload all required exhibits/attachments for each program.

Payment method (controls). Unless it explicitly states otherwise, the County will pay the Contractor based on the Exhibit B unit rate schedule using the Unit of Service (UOS) definitions stated.

Contract Term

July 1, 2026 through June 30, 2030, subject to annual appropriations and satisfactory performance.

Funding for the contract shall be contingent upon the availability of state, federal, and county funds.

The selected bid/proposal shall be made a part of the contract. County may negotiate modifications after the bid/proposal has been selected to assure that all necessary program requirements are covered before the contract is signed.

The evaluation process shall include panels composed of community members and subject matter experts. The evaluation criteria is listed under the Evaluation and Criteria section.

Past performance from grantees may be considered as part of the evaluation.

Background

The Older Americans Act (OAA), established in 1965, is the primary federal law governing the delivery of social and nutritional services to adults aged 60 and older.

The OAA is organized into six "titles" that authorize various community-based supports:

• Title III-B Supportive Services: Enable older adults to access services that address functional limitations, promote socialization, continued health and independence including adult day care, information & assistance, senior center activities, transportation, legal services, etc.
• Title III-C1 Congregate Nutrition Services: Meals and related services provided in group settings including senior/community centers.
• Title III-C2 Home-Delivered Nutrition Services: Meals and related services delivered to the home for those assessed and eligible for home delivery often paired with wellness checks.
• NSIP Nutrition Services Incentive Program: A funding stream tied to meals served and incorporated into congregate and home delivered meal contracts to support costs.
• Title III-D Disease Prevention and Health Promotion Services: Evidence-based and other approved health promotion/disease prevention services.
• Title III-E National Family Caregiver Support Program: Supports for family/non-paid caregivers (information, assistance, counseling/support groups, respite, training, supplemental services as allowable).

The intent of the funding available under this Request for Proposals (RFP) is to improve the quality of life for San Mateo County’s diverse population of older adults and persons with disabilities by making services available that help them live independently or, if living in long-term care residential settings, to have their needs supported and be protected from abuse and neglect.

Funding available through this RFP includes:

• Title III-C: Congregate Nutrition; Home-Delivered Meals

Funding for any resulting contract is contingent upon the availability of state and federal funds.

Compliance Requirement

All bidders must conform to Cal. Welfare & Institutions Code section 9000.

Submission Instructions and Communications

All proposers must answer all questions and submit the complete proposal package through Opengov.com, including all required attachments. Letters of intent must be emailed to Elaine Wang at ewang1@smcgov.org by the deadline.

Emails may be sent to ewang1@smcgov.org to obtain below information:

(A) Authorizing statutes and federal and state regulations.

(B) The federal Office of Management and Budget Administrative and Cost Policy circulars.

(C) The following information pertaining to San Mateo County's Area Agency on Aging (AAA):

1. Policy manuals and memoranda.

2. Reporting requirements and procedures.

3. Assessment/evaluation criteria and instruments.

4. Appeal procedures.

5. Any other public information that the AAA determines may be helpful to prospective bidders.

The selected proposals will be incorporated into the final contract. The County may negotiate modifications to the selected proposal after award notification to ensure all program requirements are fully addressed and County requirements are met prior to contract execution.

Timeline

RFP Released:

March 2, 2026

Pre-Proposal Meeting (Non-Mandatory):

March 23, 2026, 2:00pm

Virtual. Please email Elaine Wang ( ewang1@smcgov.org ) to register.

Deadline for Questions, Comments and Contract Exceptions:

April 9, 2026, 5:00pm

Letter of Intent Deadline:

April 9, 2026, 5:00pm

Proposal Due Date and Time:

April 16, 2026, 5:00pm

Tentative date for evaluation of bids:

May 7, 2026, 5:00pm

Tentative protest or appeal deadline:

May 15, 2026, 5:00pm

Anticipated Contract Award Date:

June 23, 2026

Contract Date:

July 1, 2026

The date services are to begin:

July 1, 2026

Contract Amount ( Estimated funding available):

$4,183,000

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