Project Information

Bid Title

US 75 Climax Design Build Design Verification and Construction Manager

Issuing Agency

State Government of Minnesota

Location

Minnesota

Published Date

Apr 10, 2026

Closing Date

Apr 30, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

US 75 Climax Design Build Design Verification and Construction Manager

Brief Description: MnDOT requests responses for a Contractor to provide design-build design verification for State Project (SP) 6012-58 a Bridge and Embankment Stabilization project in Climax, MN. Contractor will provide design verification, contract administration, and environmental compliance for the Project. The Climax project involves analysis, design and construction of engineering solutions that stabilize and repair Bridge 60021 over the Snad Hill River, which is currently suffering due to a landslide impacting a pier and south abutment, as well as stabilize a deforming section of the roadway embankment approximately 750 feet north of the bridge. The project contains several specific requirements including 3D geo-structural computations modeling and a robust geotechnical performance monitoring and reporting program. The project also involves roadway construction, pavement markings, erosion and sediment control, minor grading, paving, grubbing and other related work.

Date posted: 04/09/2026
Due date: 04/30/2026

• RFP Part A
• RPF Part B
• Scope of Work
• Addendum #1
• Exhibit B Org Chart
• Exhibit C Design Build Cost Proposal Form
• TGB/VET Special Provisions

Attachment Preview

MnDOT Contract No: 1062963

Exhibit A: Specifications, Duties and Scope of Work

Contents

1 Introduction and Background Information

3

1.1 General Statement of Scope of Work

3

1.2 Co-Location

3

1.3 Project Letting

3

1.4 Project Scope

3

1.5 Verification Team Organization Chart

4

1.6 Estimating Hours for Cost Proposal

4

2 Project Management

4

2.1 DBVC Project Manager

4

2.1.1 Staffing Requirements

4

2.2 Flexible Workforce

4

2.2.1 Flexible Workforce - Project Support Staff

5

2.3 Items Provided by the State

5

2.4 Items Provided by Contractor

5

2.5 Web Based Teleconferencing

5

2.6 Tasks

6

2.6.1 Deputy Project Management

6

2.6.2 DBVC Staffing Approval

6

2.6.3 Weekly Verification Team Meetings

6

2.6.4 Performance of the Contractor Reviews

6

2.6.5 Monthly Progress Report Meetings

7

3 Contract Team

8

3.1 Design Manager

8

3.1.1 Staffing Requirements

8

3.1.2 Tasks

8

3.2 Office Management and Document Control Management

8

3.2.1 Staffing Requirements

9

3.2.2 Tasks

9

3.3 CPM Schedule Reviewer

9

3.3.1 Staffing Requirements

10

3.3.2 Tasks

10

4 Design Team

11

4.1 Structures Design Verification

11

4.1.1 Structures Design Verification Engineer

11

4.1.2 Tasks

11

4.2 Geotechnical and Geo-structural Review

12

4.2.1 Geotechnical and Geo-structural Design Verification Engineer 13

4.2.2 Tasks

14

4.3 Roadway Design Verification

15

4.3.1 Roadway Design Engineer

15

4.3.2 Tasks

15

4.4 Drainage Design Verification

16

4.4.1 Drainage Engineer

17

4.4.2 Tasks

17

5 Quality Management Team

18

1

MnDOT Contract No. 1062963

Exhibit A: Specifications, Duties and Scope of Work

5.1 Quality Management

18

5.1.1 Quality Manager

18

5.1.2 Geostructural Construction Verification Inspector

19

5.2 Tasks

20

5.2.1 Document Control System

20

5.2.2 Quality Manual

20

5.2.3 Design Quality Management and Auditing

20

5.2.4 Construction Inspection

21

6 Environmental Team

21

6.1 Environmental Compliance Manager (ECM)

22

6.1.1 Staffing Requirements

22

6.2 Tasks

22

6.2.1 Design Review

22

6.2.2 Construction Inspection

23

6.2.3 State Document Control System

23

THE BALANCE OF THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK

2

MnDOT Contract No. 1062963

Exhibit A: Specifications, Duties and Scope of Work

1 Introduction and Background Information

1.1 General Statement of Scope of Work

Work with State as the Design-Build Verification Consultant (DBVC), which will be called the

Contractor throughout this scope of work. The State Staff and Contractor are collectively known as the

Design-Build Verification Team (DBVT) for the State Project (SP) 8816-3427 on Statewide Pedestrian

Bridge Improvement Design-Build Project (Project). Contractor will provide design verification, contract

administration, and environmental compliance for the Project. The goal of the DBVC contract is that

State receives assistance in performing the tasks necessary to verify that the Design-Build Construction

contractor (DB contractor) is meeting all requirements of the Design-Build Conformed Contract for the

Project. Contractor will attend conferences or meetings necessary for close coordination during day-to-

day progress of the work or as required to carry out the Project. Contractor will notify State’s Project

Manager immediately of any unanticipated project conditions. Contractor will maintain a record of

design submittals, approvals, changes, and modifications using State’s Document Control System

Microsoft SharePoint. Contractor will collect, properly label or identify, and deliver to State all original

calculations, drawing and sketches, electronic design files, records, reports, and other documents

prepared by the DB contractor in the performance of the work as described in this contract upon

completion or termination of the Project. Contractor will provide interpretations of the plans,

specifications and contract provisions. Contractor will consult with State’s Project Manager when an

interpretation involves complex issues or may have an impact on the cost of performing the work. When

warranted, State’s Project Manager may request an interpretation from the Contractor.

1.2 Co-Location

Co-location is not required for this project. Personnel can perform their role from their home office.

However, personnel are required to report to the project meeting office or project site as needed for

specific meetings, over the shoulder reviews, inspections, and other duties in a timely and efficient

manner to fulfill the obligations of their roles on the DBVT if requested by the State’s Project Manager.

It is incumbent upon DBVT members to utilize current web-conferencing to be an effective resource

to the DBVT and the DB Contractor during meetings, over the shoulder reviews and questions that arise

from the DB Contractor for the DBVT. If web-conferencing is not working efficiently to communicate

between the two teams, the role member will be expected to be present at the project meeting office as

needed so the DB Contractor is not unduly delayed. It is important that any phone or web conference

technical difficulties be minimized or eliminated so that travel times can be effectively minimized for

each role.

Keep in mind, personnel on the DBVT are obligated to meet the requirements of Section 2.2

Flexible Workforce of this scope.

1.3 Project Letting

The Project letting is April 22, 2026.

1.4 Project Scope

The US75 Bridge and Embankment Stabilization project in Climax, MN, is approximately an $8

million Design-Build project and involves analysis, design, and construction of engineering solutions that

stabilize and repair Bridge 60021 on US 75 over the Sand Hill River, which is currently suffering due to a

landslide impacting a pier and the south abutment, as well as stabilize a deforming section of the

roadway embankment approximately 750 feet north of the bridge.

Other improvements include roadway construction, pavement markings, erosion and sediment

control, minor grading and paving, grubbing and other related Work.

The project contains several specific requirements including 3D geo-structural computational

3

MnDOT Contract No. 1062963

Exhibit A: Specifications, Duties and Scope of Work

modeling and a robust geotechnical performance monitoring and reporting program. Project

information such as design files, layouts and more can be found on the project Sharepoint site.

Download and review all files on the project Sharepoint site

1.5 Verification Team Organization Chart

Exhibit B - is the DBVT organization chart and shows how the State will staff the DBVT for this

project. It graphically shows the chain of command. It also shows how the Contractor staff described in

this contract interacts with the State staff.

1.6 Estimating Hours for Cost Proposal

The nature of a verification contract is that it is very difficult to estimate the effort needed due to

the unknown quantity and quality of DB Contractor’s submittals. This scope of work will estimate the

hours needed per Contractor staff working under this contract, refer to the sections labeled “Uniform

Bid for Hours” for each role. The hours shown in each role are an estimated amount of time necessary

for each role.

The bidding teams will use the exact hours included in this RFP to estimate and bid their cost

proposal. The bidding teams must not use more hours or less hours in their bid or bid more or fewer

people. However, this section does not supersede the requirements of the Flexible Workforce section.

2 Project Management

Perform all work necessary to manage this DBVC Contract and its personnel. Perform all work

necessary to assist with managing the DB Conformed Contract.

2.1 DBVC Project Manager

This person is responsible for managing the consultant contract and its personnel.

2.1.1 Staffing Requirements

Supply one person, in total, to perform the duties of the DBVC Project Manager. The person serving

as the DBVC Project Manager may also serve other positions in the Contract.

2.1.1.1 Uniform Bid Hours

The total hours for this position will be 200

2.2 Flexible Workforce

DBVC personnel approved by the State’s Project Manager are considered by the State to be

committed to performing services for the durations listed in this scope of work. Any changes will

require written approval from the State’s Project Manager and include both adding additional staff and

reducing staff.

The Contractor will be advised of the official Notice of Award of the DB Conformed Contract and

will be ready to fully staff all personnel on the DBVT for the project within one week after notification.

No personnel will be assigned until written notification by the State’s Project Manager has been issued.

If the DB Contract is suspended for any reason, the Contractor’s forces will be adjusted to

correspond with the type of cessation, either complete or partial suspension. Contractor will

continuously look ahead to fully understand what type of staff are needed and in what numbers. The

Contractor’s schedule will be dictated by the DB contractor’s schedule. Contractor will provide a flexible

work force so that only those staff that can be fully utilized during any given project activity are present

and billing hours to the contract.

Contractor will continuously monitor all activity to ensure that all work carried out is within the

agreed scope and completed with resources that can complete the work as budgeted. In the event it

becomes necessary to complete work outside the original scope of work, the Contractor’s Project

4

MnDOT Contract No. 1062963

Exhibit A: Specifications, Duties and Scope of Work

Manager will notify State’s Project Manager immediately before proceeding. No work outside the

original scope will be done without written authorization from State’s Project Manager.

Throughout the course of the Project, it may become evident that two or more Contractor roles

would be more efficiently staffed by a single qualified person. If this situation arises, the Contractor can

make a request to the State’s Project Manager to modify the staff by combining roles. The State’s

Project Manager will evaluate the experience and workload of the remaining staff member and will

determine whether the roles should be combined. If multiple roles are allowed to be staffed by a single

person, the State Project Manager may reverse that decision at a later date, if circumstances call for

more attention to those roles than the single person can effectively handle.

Conversely, it is expected that the Contractor have staff available to fulfill the obligations of each

role described within this contract.

When the DB Contractor’s operations on the Project diminish, the Contractor will reduce the

number of its personnel assigned to the Project as appropriate. Any adjustment of Contractor forces as

recommended by the State’s Project Manager will be accomplished within one week after notification.

The State’s Project Manager will provide said notification to the Contractor in writing, and the

Contractor will provide confirmation of notification in writing.

2.2.1 Flexible Workforce - Project Support Staff

The Contractor will need to leverage additional project support staff, whether within their company

or through subconsultants, to assist the various roles on the DBVT. The additional staff are expected to

be available to help with the task of reviewing plans and calculations, use MicroStation and OpenRoads

Designer to draft alternative designs/create quantities to counter claims by the DB contractor, and use

other software listed in this scope to evaluate products the DB contractor creates using that software.

2.2.1.1 Uniform Bid for Hours

The hours for Project support staff will not be included in the Uniform Bid for Hours. Refer to

requirements under the Flexible Workforce and Monthly Progress Reports Meetings herein.

2.3 Items Provided by the State

The State will not provide office supplies or office space for this Contract.

2.4 Items Provided by Contractor

Provide durable office supplies and reference material for their own employees as needed. Durable

office supplies are defined as items that can be reused and include, but are not limited to: staplers, tape

dispensers, scissors, rulers, three hole punches, staple removers, and mechanical pencils.

Provide own equipment and testing supplies for all testing of component materials used on the

Project.

Provide, service, and maintain a sufficient number of clearly identifiable vehicles to maintain the

necessary coverage of the Project and to adequately transport personnel and equipment. The vehicles

will have the necessary safety features to be within the work zone. Contractor will be solely responsible

for risk of loss of or damage to vehicles and will replace or repair vehicles at its own cost. Contractor will

be required to obtain adequate insurance coverage for such loss or damage.

Provide service and maintain cellular phones for all Contractor field personnel assigned to the

Project. A list of these phone numbers will be available to State’s Project Manager. Contractor will be

solely responsible for risk of loss of or damage to cellular phones and will replace or repair cellular

phones at its own cost.

2.5 Web Based Teleconferencing

Provide the means for the DBVT to meet via web-based teleconferencing. Such a system will allow

5

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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